And my replies under yours...

On May 21, 2012, at 3:16 PM, Goethals, Andrea wrote:

> Hi John,
> 
> I added some comments below yours.
> 
>> -----Original Message-----
>> From: The NDSA Standards working group list [mailto:NDSA-
>> [log in to unmask]] On Behalf Of John Spencer
>> Sent: Monday, May 21, 2012 3:58 PM
>> To: [log in to unmask]
>> Subject: Re: [NDSA-STANDARDS] please review revised version of the
>> staffing survey
>> 
>> I just went through it and took notes while I was taking it in "real-
>> time". Here's what caught my eye:
>> 
>> 1. Should we add any clarification to Q5? I had to re-read the question
>> and make the assumption you were referring to "on-line" storage on this
>> one
> [AG: ] I think that we do want to include offline storage because some organizations only use offline storage for their content. How about if it were changed to:
> How much online or offline storage space are you using for your digital content, not including backup copies?

That works MUCH better for me - it would have impacted my answer.
> 
> 
>> 
>> 2. Nothing else!!
> [AG: ] Good to hear!
>> 
>> Worked OK, no surprises. Regarding length of time we leave it up, we
>> may want to go 60 days so we can send out a second (or third) round of
>> "nudge" emails to get as many responses as possible.
> [AG: ] I too would like to get a good response rate. If we tell people that it runs for 2 months though I fear that they'll put off filling it out long enough to forget about it! We could always initially say that it expires after 1 month and extend it to 2 later. 

I concur with announcing 1 month, but leaving the option open.
> 
> Thanks,
> Andrea
> 
>> 
>> my $0.02
>> 
>> John Spencer
>> [log in to unmask]
>> www.bmschace.com
>> office 615.385.1251/ fax 615.385.0153
>> mobile 615.714.1199
>> 
>> On May 21, 2012, at 1:12 PM, Goethals, Andrea wrote:
>> 
>>> Hello,
>>> 
>>> I made some revisions to the dp staffing survey based on:
>>> - feedback from our last WG call (defines FTE, gives example of other
>> department, ability to indicate that an area isn't considered part of
>> the dp function)
>>> -  feedback from Mary Vardigan via email (primarily about the privacy
>> text, but also some new options for the type of organization, and the
>> wording of the question about the amount of files being preserved)
>>> - best practice videos/manuals on building surveys (by Qualtrics and
>> SurveyMonkey) Based on these I simplified how the number ranges were
>> presented for the question on amount of content, simplified some
>> question text, and added some more N/A and Other options.
>>> - capability of Qualtrics - using a feature called "carry forward
>> choices", they're now asked which areas are considered part of the dp
>> function at their org, and in a follow up question they are asked the
>> status of any they had selected in the previous question.
>>> 
>>> You can try out a test version of the survey with this link:  Try the
>> test version of the
>> survey.<https://harvard.qualtrics.com/SE/?SID=SV_7PdihNMVB9FnT6I>
>>> Currently 2 of the questions are required (name of organization, type
>> of organization) so you won't be able to advance to page 2 if you leave
>> these blank.
>>> 
>>> Any and all feedback is welcome.
>>> 
>>> For the "real" survey, Jimi and I were thinking that a month should
>> be sufficient time to keep the survey open once we're ready to publish
>> it. That should give us enough time to look at the number of responses
>> coming in and send out reminders if needed. Any objections to the month
>> length?
>>> 
>>> Thanks,
>>> Andrea
>>> 
>>> Andrea Goethals
>>> Digital Preservation and Repository Services Manager
>>> Harvard Library
>>> [log in to unmask]
>>> (617) 495-3724
>>> 
>>> 
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