Andrea and all:   Survey is looking good.   I would like to strongly 
recommend that we also make a full copy of the survey available up front 
for download by those being asked to answer the actual survey --  
especially if you can't page through the entire survey without answering 
required questions.    At Columbia these surveys go through several 
steps:  based on a review of the survey content, we decide who should 
respond; then, looking at the questions, we determine who actually has 
the requested information or who will be asked to research it if needed. 
   We then use the printout or PDF of the survey as a worksheet before 
actually completing the online version.   Sometimes we even circulate 
the draft answers for senior manager review, depending on the nature and 
importance of the survey.

It would also be great if we could retain a record of how we answered 
the survey.  (Does SurveyMonkey have that type of feature, i.e., 
enabling a copy of the completed survey to be downloaded or printed?)

It helps with uptake to make the questions available in advance, and it 
makes us survey answerers' lives easier ;}

/Stephen

PS: Sorry I missed the last group call.

On 5/21/2012 3:43 PM, Jones, Jimi wrote:
> Thank you Andrea! I gave the first page a glance and it's looking good. I'm going to sit down and go through the survey more thoroughly, line-by-line. I have a quick question though - will the survey software allow us to put the NDSA logo and/or the Standards group logo on the survey? Both can be found here: http://www.digitalpreservation.gov/ndsa/
>
> It would be good to at least put the NDSA logo on the first page with a link to the NDSA main page, if it's not on the survey somewhere already.
>
> Excellent work, thank you!
>
> Jimi
>
> -----Original Message-----
> From: The NDSA Standards working group list [mailto:[log in to unmask]] On Behalf Of Goethals, Andrea
> Sent: Monday, May 21, 2012 2:13 PM
> To: [log in to unmask]
> Subject: [NDSA-STANDARDS] please review revised version of the staffing survey
>
> Hello,
>
> I made some revisions to the dp staffing survey based on:
> - feedback from our last WG call (defines FTE, gives example of other department, ability to indicate that an area isn't considered part of the dp function)
> -  feedback from Mary Vardigan via email (primarily about the privacy text, but also some new options for the type of organization, and the wording of the question about the amount of files being preserved)
> - best practice videos/manuals on building surveys (by Qualtrics and SurveyMonkey) Based on these I simplified how the number ranges were presented for the question on amount of content, simplified some question text, and added some more N/A and Other options.
> - capability of Qualtrics - using a feature called "carry forward choices", they're now asked which areas are considered part of the dp function at their org, and in a follow up question they are asked the status of any they had selected in the previous question.
>
> You can try out a test version of the survey with this link:  Try the test version of the survey.<https://harvard.qualtrics.com/SE/?SID=SV_7PdihNMVB9FnT6I>
> Currently 2 of the questions are required (name of organization, type of organization) so you won't be able to advance to page 2 if you leave these blank.
>
> Any and all feedback is welcome.
>
> For the "real" survey, Jimi and I were thinking that a month should be sufficient time to keep the survey open once we're ready to publish it. That should give us enough time to look at the number of responses coming in and send out reminders if needed. Any objections to the month length?
>
> Thanks,
> Andrea
>
> Andrea Goethals
> Digital Preservation and Repository Services Manager Harvard Library [log in to unmask]
> (617) 495-3724
>
>
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-- 
Stephen Paul Davis, Director
Digital Program Division
Columbia University Libraries
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