The Legislative Council Secretariat is to provide efficient administrative, secretariat and research support for the Council, enhance community understanding of the activities of the Council and ensure an effective avenue for redress. Job Description The Legislative Council ("LegCo") Secretariat provides support services to the LegCo in scrutinizing legislative and public expenditure proposals and in monitoring government policies and measures. The LegCo Archives is responsible for developing and implementing an integrated archives and records management programme for LegCo and providing archival services for LegCo Members, staff and the public. We are now looking for high calibre individuals to work as Archivists to assist in the operation of the LegCo Archives and setting out the best operational procedures and practices in managing the archives and records of the LegCo and the LegCo Secretariat. Duties An Archivist will be responsible for: (a)assisting in operating the LegCo Archives; (b)researching and implementing policies, standards, and the best practices for a comprehensive and sustainable archives and records management programme of the LegCo and the LegCo Secretariat; (c)developing procedures, guidelines and manuals for the creation, maintenance, protection and disposal of records in different formats and content; (d)compiling records disposal authorities and disposal schedules; (e)appraising records for preservation as archives; (f)arranging and describing archival records according to international standards and preparing suitable findings aids; (g)providing records access and reference services and conducting outreach public programmes; and (h)offering advice, guidance, training and conducting inspections on archives and records management. Remuneration A newly appointed Archivist will be offered a starting salary at $43,450 per month (increasing by 5 annual increments to $54,665), plus a monthly cash allowance applicable to the rank of Archivist on the date of appointment currently at a rate of $1,105 per month. Candidates not meeting the 6-year professional experience requirement may also apply. If selected, they may be appointed at a lower entry salary. The exact salary offered will be commensurate with the qualifications and experience of the successful candidates. The appointees will be appointed on three-year agreement terms subject to renewal upon satisfactory completion of service, at which the appointees will be eligible for an end-of-agreement gratuity. The gratuity, when added together with the employer's contribution to a Mandatory Provident Fund Scheme, equals to 15% of the total basic salary drawn during the agreement period. Fringe benefits include paid leave as well as medical and dental benefits. Application Applications can be made through letters or the application form which can be downloaded from our website (http://www.legco.gov.hk). Please send the application to the Human Resources Office, Legislative Council Secretariat, Legislative Council Complex, 1 Legislative Council Road, Central, Hong Kong on or before 31 December 2012. Please indicate the post applied for on the envelope. If interested applicants would like to send their applications by email, they can send to the following address: [log in to unmask] and send a copy to [log in to unmask] for information. Applicants who do not hear from us within 8 weeks after the closing date may assume their applications to be unsuccessful. All personal data provided will be treated in strict confidence. As an Equal Opportunities Employer, The Legislative Council Commission is committed to ensuring that there is no discrimination in employment with the Legislative Council Secretariat. The vacancies advertised are open to all applicants meeting the basic entry requirements irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. For more information on our policy on employment of persons with disabilities, please visit our website. Requirements Candidates should: (a)be a qualified Archivist with (i) a recognized Bachelor's degree in History, Political Science, Public Administration, or a related field; and (ii) a recognized postgraduate diploma or Master's degree in Archives and Records Management. Candidates who do not meet the requirement of (ii) but possess a recognized Master's degree in Information Management, Library Science, History, or a related field with specialization in Archives and Records Management may also be considered; (b)have at least six years' professional experience in archives and records management, preferably three years of which in supervisory capacity; (c)have sound knowledge and experience in records appraisal theory and practices; arrangement, description and accessioning of archival records; and records access and reference services; should be conversant with conducting historical research and using General International Standard Archival Description ("ISAD(G)") issued by the International Council on Archives; (d)have the ability to analyze, organize and interpret records and records systems including records captured and stored in electronic environment, and to solve practical archival or records management problems; (e)have excellent command of written and spoken Chinese and English languages; and (f)possess very good interpersonal, supervisory and time management skills. Preference will be given to candidates who are familiar with microcomputer applications and have hands-on experience in electronic records management, archival digitization and preservation. Working experience in archives or records management in public organizations will be a bonus. Brought to you by code4lib jobs: http://jobs.code4lib.org/job/5090/