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Hi Brian, There are a lot of IT Service Management (ITSM) frameworks available that cover hardware asset lifecycle management in some way. Information Technology Infrastructure Library (ITIL) Software Asset Management (SAM) is one. In my experience these aren't really effective approaches taken piecemeal, and there's a lot of overhead in subscribing to the whole approach. For some general advice, this article seems pretty decent: http://www.archstoneconsulting.com/services/it-strategy-opeations/white-papers/optimizing-it-technology.jsp The points about taking a holistic approach and avoiding a one-size-fits-all refresh policy are spot-on. -a Andrew Livesay [log in to unmask] On Mon, Feb 2, 2015 at 5:30 PM, Riley Childs <[log in to unmask]> wrote: > That is the general feel I got, taking into account the idea that your > tech will be in pieces after 3-5 years (at least ours is), it is less about > a "need" and more about fiscal planing (if we don't replace on a regular > schedule the money won't be there for it) . > We lease because the TCO is much lower at the volume we lease at, I highly > recommend calling CDW-G, they focus on edu and government and are fantastic. > //Riley > > > Sent from my Windows Phone > > -- > Riley Childs > Senior > Charlotte United Christian Academy > Library Services Administrator > IT Services Administrator > (704) 537-0331x101 > (704) 497-2086 > rileychilds.net > @rowdychildren > I use Lync (select External Contact on any XMPP chat client) > > CONFIDENTIALITY NOTICE: This email and any files transmitted with it are > the property of Charlotte United Christian Academy. This e-mail, and any > attachments thereto, is intended only for use by the addressee(s) named > herein and may contain confidential information that is privileged and/or > exempt from disclosure under applicable law. If you are not one of the > named original recipients or have received this e-mail in error, please > permanently delete the original and any copy of any e-mail and any printout > thereof. Thank you for your compliance. This email is also subject to > copyright. No part of it nor any attachments may be reproduced, adapted, > forwarded or transmitted without the written consent of the copyright > [log in to unmask] > > ________________________________ > From: Rogers, Brian<mailto:[log in to unmask]> > Sent: 2/2/2015 8:22 PM > To: Riley Childs<mailto:[log in to unmask]> > Subject: RE: IT Refresh Cycles > > Hi Riley - > > Thanks for the email. When you came up with those numbers, did you pull > from any research for informing that decision? I'm having a difficult time > finding consistent, authoritative justification. > > - Brian > ________________________________________ > From: Code for Libraries [[log in to unmask]] on behalf of Riley > Childs [[log in to unmask]] > Sent: Monday, February 02, 2015 8:13 PM > To: [log in to unmask] > Subject: Re: IT Refresh Cycles > > We lease everything, 3-5 years is the average refresh for our stuff. > > //Riley > > Sent from my Windows Phone > > -- > Riley Childs > Senior > Charlotte United Christian Academy > Library Services Administrator > IT Services Administrator > (704) 537-0331x101 > (704) 497-2086 > rileychilds.net > @rowdychildren > I use Lync (select External Contact on any XMPP chat client) > > CONFIDENTIALITY NOTICE: This email and any files transmitted with it are > the property of Charlotte United Christian Academy. This e-mail, and any > attachments thereto, is intended only for use by the addressee(s) named > herein and may contain confidential information that is privileged and/or > exempt from disclosure under applicable law. If you are not one of the > named original recipients or have received this e-mail in error, please > permanently delete the original and any copy of any e-mail and any printout > thereof. Thank you for your compliance. This email is also subject to > copyright. No part of it nor any attachments may be reproduced, adapted, > forwarded or transmitted without the written consent of the copyright > [log in to unmask] > > ________________________________ > From: Brian Rogers<mailto:[log in to unmask]> > Sent: 2/2/2015 6:58 PM > To: [log in to unmask]<mailto:[log in to unmask]> > Subject: [CODE4LIB] IT Refresh Cycles > > Hi - Is anyone responsible for IT refresh cycles in their library? This > could be anything from computers to projectors, switches to routers, > servers to media players. Looking to see who people turn to for industry > standards (within libraries, or within colleges/universities, or the > outside world), in researching recommendations and policies. > > Thanks, > Brian Rogers >