Duties & Responsibilities: As a key member of the Special Collections team
that oversees the extensive archival and manuscript collections of Baker
Library, responsible for planning, prioritizing, identifying, transferring,
preserving, and setting procedures for establishing and providing intellectual
access to the full archival collection of a leading financial investment
management firm, including paper and electronic records and digital content
such as web files, video, audio etc.. Organizes and documents the archival
materials to create a complete historical record. Coordinates the development
of oral histories and interviews that supplement the artifacts and allow a
deeper understanding of the creation and history of the firm. Coordinates the
development an organizational structure for ongoing records and a taxonomy and
standard metadata to provide innovative access to both archival and current
materials. Makes recommendations to the Director, Special Collections, about
content appraisal and privacy issues. Handles confidential information in
accordance with University, state, and federal policies and regulations.
Establishes and administers policy guidelines concerning internal and external
research access and use of materials. Communicates regularly with the firm;
works closely with its staff to identify and describe records of key
significance. Acts as the lead researcher for the archives. Actively engages
in corporate projects that utilize the Archives such as marketing and the
production of publicity products, documentaries etc. Identifies innovative
approaches to incorporate materials from the Archives into the HBS curriculum.
Collaborates with the Special Collections Outreach Team and the KLS
Information Products and Innovation group as appropriate in the development of
digital collections, web products, and programs that encourage a greater
understanding and knowledge of the story and use of the firms Archives. Under
the general direction of the Collections Conservator, manages the re-housing
and other recommended preservation actions for processed collections including
preparation of materials for digital reformatting. Participates as appropriate
in relevant professional organizations and monitors the print literature and
online discussion groups of the profession. May supervise and train staff,
temps, and/or interns.
PLEASE NOTE:This is a two year term appointment (pending final project
approval which is expected shortly)
Basic Qualifications: Team player; excellent communicator who embraces change,
seeks out opportunities for innovation and improvement, and is committed to
providing excellent customer service.Advanced degree with relevant
professional concentration or experience, including formal training in the
management of archives. Four+ years of progressively responsible professional
and administrative experience in the archival field, including two years
experience appraising, arranging and describing archival materials using DACS
and MARCfor original cataloging of manuscript materials and EAD for creating
finding aids. Demonstrated organizational skills in planning, prioritizing,
and achieving goals with evidence of successful project management experience.
Ability to handle confidential and sensitive information with discretion.
Strong knowledge of the principles and practices of archiving electronic
records. Excellent research, writing, and analytical skills. Excellent
communication, interpersonal, and critical thinking/ problem-solving skills.
Must be able to regularly lift 40 lbs.
Additional Qualifications: Degree or course work in History/American Studies
or related field desired; strong interest in financial and/or business
history.Experience with appraising, acquiring and processing electronic
records preferred. Familiarity with EAD, MODS, METS, XML/XSL and other data
structure standards relevant to the archival control of digital collection
materials. Experience processing, cataloging, indexing and preserving media
materials (digital files, audio, and film). Enthusiastic interest in
identifying new trends in providing access to archival materials and creative
approaches to demonstrating the value of archives. Ability to work well
independently as well as collaboratively in a team-oriented environment.
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