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NDSA-INFRASTRUCTURE  August 2011, Week 4

NDSA-INFRASTRUCTURE August 2011, Week 4

Subject:

Re: Draft NDSA Storage Survey for Comment

From:

"Owens, Trevor" <[log in to unmask]>

Reply-To:

The NDSA infrastructure working group list <[log in to unmask]>

Date:

Mon, 22 Aug 2011 15:10:08 -0400

Content-Type:

multipart/mixed

Parts/Attachments:

Parts/Attachments

text/plain (123 lines) , draft_storage_survey_v2.pdf (123 lines)

Thanks for the substantive feedback Priscilla and Andrea!

To best facilitate our conversation about this on the call this Wednesday I have revised the survey based on your suggestions. All those interested can see a full run down of the edits and changes I made based on the suggestions at the bottom of this email.

It would be great if everyone could download the attached revised version of the survey and continue providing feedback over email or over the phone on our call.

Best,
Trevor


**Full log of edits based on suggestions follows bellow: 
- I changed the intro paragraph to specify a focus on preservation storage systems.

- I dropped (what was Q4) it was the question about OAIS. It was confusing, and I don't think it got us any information that we are particularly interested in.

- I changed the TRAC question to "My organization intends to meet requirements for a trustworthy digital repository according to TRAC (or successor standards) within the next three years"

- Clarified text with suggested changes in the question about contracting out storage, about dynamic content, and about treating preservation storage as "something that should be relatively dumb, sufficiently fast, and swappable/replaceable."

- Added a follow up question about approaches to fixity checking. "If your organization performs fixity checks on content you are preserving at fixed intervals, how frequently (in months) do you perform those checks. (I.E, if you perform them monthly enter 1, if every nine months enter 9, if annually enter 12)"

- Changed the question about services provided in preservation storage to a checkbox question and changed the options as suggested.

- Clarified question 20 to be "Does your organization use separate storage systems for access-only and preservation-only services?"

- As suggested, I changed question 21 to "Which services does your organization currently provide for files in your preservation storage?

- Changed question 23 to focus on the general requirements for preservation systems, not strictly the features or functionality that we want baked into the storage systems.  It now reads, "How significant are the following general features of preservation systems for meeting your organizations objectives. (1 being insignificant 5 being most significant)" I also added (least) and (most) text above the 1 and 5 as a visual reminder of which end is the 'most significant' value.

-----Original Message-----
From: The NDSA infrastructure working group list [mailto:[log in to unmask]] On Behalf Of Goethals, Andrea
Sent: Thursday, August 18, 2011 3:35 PM
To: [log in to unmask]
Subject: Re: [NDSA-INFRASTRUCTURE] Draft NDSA Storage Survey for Comment

I also think this is great. I have a few more suggestions to add to Priscilla's.

Q9. This could be interpreted as applying to the organization's approach to storage for anything, not just preservation storage. If we change storage to preservation storage I think it would be clearer. (Unless it was intended to ask about an organization's general approach to storage).

Q20. I'm not sure what this one is asking. Many of our repositories are both access and preservation repositories so services for both are provided. Is this trying to ask if we provide separate storage systems that provide access-only and preservation-only services? Or is it asking if both access and preservation services are provided, or something else?

Q21. I like Priscilla's idea of asking which services are provided independently instead of lumping them together into sets. Can we also strike the word minimal in the question? Maybe change to 'Which services does your organization intend to provide for files in your preservation storage?' or 'Which services does your organization currently provide for files in your preservation storage?' if we want to see the current picture.

Q23. I can interpret this question in 2 ways. Is it asking to prioritize features/functions that we would want to be provided by a storage solution? Or is it asking to prioritize these features/functions in general for our preservation repositories? For example I would prioritize having the ability to migrate file formats highly, but I wouldn't necessarily expect that to be provided by a storage solution. 
Also if we can make it fit, it might reduce errors if we can add some text above the 1 and 5 as a visual reminder of which end is the 'most significant' value.

Thanks for putting this together Trevor.

Andrea

> -----Original Message-----
> From: The NDSA infrastructure working group list [mailto:NDSA- 
> [log in to unmask]] On Behalf Of Owens,
Trevor
> Sent: Thursday, August 18, 2011 11:28 AM
> To: [log in to unmask]
> Subject: [NDSA-INFRASTRUCTURE] Draft NDSA Storage Survey for Comment
> 
> Hello Infrastructure Working Group Members,
> 
> Please take a few minutes before our call next week (Wednesday, Aug 
> 24th, 1-2pm eastern) to take a look at the draft of the member storage 
> survey I have put together.
> 
> As a reminder, the idea behind this survey is to take some of the 
> preliminary themes and issues we found in the open ended questionnaire 
> and workshop session and gather some simple descriptive statistics and 
> numerical information about our storage systems to enhance the
document
> we have been drafting.
> 
> Consider sharing any reactions and feedback about the survey over the 
> list before the meeting.
> 
> I imagine that this survey would be something we would distribute to 
> NDSA Members who are responsible for preserving some set of content.
> 
> The following kinds of feedback would be particularly valuable:
> 1. Comments on any individual questions that are unclear.
> 2. Suggestions for ways to refine any of the questions to better focus 
> any of the questions.
> 3. Suggestions for additional questions or questions that we should
add
> or remove.
> 
> 
> Thanks!
> 
> Trevor Owens
> Digital Archivist
> National Digital Information Infrastructure and Preservation Program 
> Office of Strategic Initiatives The Library of Congress
> 101 Independence Ave SE
> Washington DC 20540-1300
> 202.707.7217
> 
> 
> 
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