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CODE4LIB  July 2012

CODE4LIB July 2012

Subject:

Job: Program Coordinator

 at Duke University

From:

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Code for Libraries <[log in to unmask]>

Date:

Tue, 31 Jul 2012 12:24:52 -0000

Content-Type:

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Parts/Attachments:

Parts/Attachments

text/plain (163 lines)

Closing date: Please submit all resumes by August 10th

Requisition Number:400629747(Apply at hr.duke.edu.)

  
This position is 40 hours a week (including full benefits) and is fully funded
until June 30, 2014 and may be extended beyond that time contingent on grant
funding opportunities and/or partnership opportunities with other units within
Duke University. Half of the position is dedicated to the Humanities, Arts,
Sciences, and Technology Advanced Collaboratory (HASTAC) and HASTAC
programming at Duke; half is dedicated to program support for the
HASTAC/MacArthur/Gates Foundation Digital Media and Learning Competition.

  
**Work Performed**  
  
**HASTAC/HASTAC@Duke Responsibilities**  
  
In consultation with HASTAC leadership and team at Duke and in conjunction
with an international Steering Committee and an international planning
committee for HASTAC Conferences, help plan, implement, and coordinate all
HASTAC and HASTAC@Duke programming. Make operational and programmatic
decisions that significantly impact the successful achievement of HASTAC
strategies and objectives.

  
Monitor and evaluate effectiveness of HASTAC programming; monitor and
investigate trends in social network management and in the various disciplines
that HASTAC members represent (humanities/digital humanities), recommending
and implementing modifications to improve HASTAC programming for effectiveness
and responsiveness to HASTAC members' needs; develop and coordinate new
programming themes, materials, and resources to supplement, expand or replace
existing HASTAC programming accordingly; work towards creating a diverse and
equitable network and organization.

  
Coordinate all HASTAC web and social media presences, including updating the
HASTAC website (hastac.org) regularly with news, events, blog posts, and
job/CFP opportunities. Generate tweets and Facebook posts about the content on
the site, as well as content from across the Internet that members would find
useful and interesting. Suggest changes to the site to improve its usability
and functionality.

  
Coordinate public relations activities; conceptualize and write multiple
monthly newsletters to subsets of the HASTAC membership. Develop plans and
schedules for release of publicity materials. Author original content
(promotional materials, publications, press releases, presentations, etc.) as
needed. Develop website graphics as needed.

  
Plan events, coordinate activities, and maintain budgets for major public,
university, and HASTAC events, both at Duke and off-site with partnering
institutions and sponsors, including local HASTAC@Duke events and annual
Steering Committee meetings. Assist planning committee with HASTAC's annual
international conference as needed.

  
Participate in grant writing and fundraising efforts on behalf of HASTAC,
identifying and researching potential grant opportunities and authoring
appropriate proposals with input from team members.

  
Maintain liaison with other programs, offices and departments at Duke to
coordinate HASTAC business and to accomplish program objectives; interface
with external organizations as appropriate to ensure cooperative efforts are
enhanced and available resources are utilized. Perform outreach to entire Duke
community on HASTAC matters; represent HASTAC on Duke committees as
appropriate.

  
Determine fiscal requirements, make projections and prepare HASTAC budgets;
monitor, verify and reconcile expenditure of budgeted funds; prepare financial
statements reflecting status of programs and activities; master Duke
accounting systems and ensure compliance with University policies and
procedures.

  
Assist with supervision of the HASTAC Scholars Director and directly supervise
HASTAC interns.

  
Plan, coordinate and administer HASTAC activities including developing and
implementing procedures, processes, services and systems; train fellow team
members in proper methods and procedures and ensure quality of work.

  
**Digital Media and Learning (DML) Competition responsibilities:**  
  
Answer promptly and professionally all inquiries about organization and the
Digital Media and Learning Competition (dmlcompetition.net); make referrals,
answer calls and emails for HASTAC and the DML Competition.

  
As a member of the bi-coastal DML Competition grant team (co-located at Duke
and UCHRI), provide organizational, communications, and administrative support
to the DML Competition Director of Administration and the rest of the team;
assist with periodic financial and narrative reports to sponsoring
institutions.

  
Perform public relations activities on behalf of the Competition, including
conducting outreach to raise awareness of the Competition and solicit
applications.

  
Consult with grant applicants in person, by phone and email; establish and
implement communication system for project participants.

  
Initiate plans for both live and online (webcast, podcast, and other forms of
new media broadcasts) events; host webinars for applicants and prospective
winners.

  
Consult with HASTAC and DML Competition grant team, including national and
international Competition winners, to develop and implement projects, secure
travel, and resolve infrastructure, communication, and grant management
issues.

  
Perform other related duties incidental to the work described herein.

  
The above statements describe the general nature and level of work being
performed by individuals assigned to this classification. This is not intended
to be an exhaustive list of all responsibilities and duties required of
personnel so classified.

  
**Experience:**  
  
Work
 requires analytical, communications, and organizational skills generally
acquired through completion of a bachelor's degree program.
At least one year of experience in administrative support, with significant
budget oversight/accounting responsibilities is required; three years or more
strongly preferred.

  
**Job Skills Required:**  

  * Strong writing and communication skills;
  * Excellent organizational and time management skills;
  * High levels of digital and social media literacy;
  * Must be highly detail oriented and comfortable working in an extremely fast-paced environment that constantly changes;
  * Must have experience working in a highly collaborative environment, with the ability to both work independently and as part of a distributed team;
  * Experience managing budgets, account reconciliation, and reporting;
  * Experience and comfort with a high volume of email
  * Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
  * Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.
  * Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.
  
**Job Skills Preferred**  

  * Familiarity and proven engagement with academic culture and training in the academic disciplines and themes represented by the HASTAC network and DML communities;
  * Post-baccalaureate academic degrees (MA or PhD) or research experience in a field relevant to HASTAC highly desirable;
  * Experience managing and network weaving a complex online social network;
  * Interest and experience in web 2.0 technologies and trends, specifically with regard to social networking, blogging, etc.;
  * Mastery of Duke accounting systems and procedures is preferred, but not required.



Brought to you by code4lib jobs: http://jobs.code4lib.org/job/1633/

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