This position has primary responsibility for the arrangement and description
of manuscript collections materials on electronic media, in both digital and
analog formats, from the Grace Cavalieri Papers and the Mutual Broadcast
System Records under the supervision of the Special Collections Manuscripts
Librarian. These two collections contain significant recordings which are at
risk of loss through normal processes of decay of the electronic media.
Therefore, the Project Archivist in this position is expected to be able to
produce high-quality work with a minimum of day-to-day supervision.
Specific Duties and Responsibilities:
The Project Archivist will be responsible for taking a lead in determining the
appropriate routine methodology for preserving, arranging, and providing
access to electronic media materials ranging from audiotape, videotape,
digital files on tape, diskette, CD-ROM, and other electronic media as they
develop, in consultation with the Manuscripts Librarian and the Associate
University Librarian for Collections and Scholarly Communications.
This position will have primary responsibility for developing best practice
work flows for Special Collections staff to follow and will develop
documentation that other members of the GW Libraries can use to identify
electronic media materials in need of immediate conservation treatment. He/she
will take a lead role in the development and execution of any appropriate
treatment plan in consultation with the Manuscripts Librarian, the Scholarly
Technologies Unit, and the Library Preservation Dept. staff as appropriate.
At times, the position will also require processing of traditional manuscripts
materials, especially as they relate and support the two electronic media
collections that are part of the scope of this project.
The Project Archivist will also be responsible for identifying confidential
materials in the collections and routinely consulting with the Special
Collections Manuscripts Librarian and the Head of Special Collections to
follow established procedures to restrict access to these items. When
appropriate, the Project Archivist will be responsible for weeding
inappropriate materials from the collection and either destroying them or
returning them to the donor of the collection, according to the agreement in
the Deed of Gift / Sales Agreement and/or in consultation with the Manuscripts
Librarian as appropriate.
The Project Archivist will be responsible for creating appropriate access
tools to collections including databases and EAD compliant finding aids
according to established principles, consulting with the cognizant curator as
appropriate, as well as creating catalog records for archival and manuscript
collections according to national standards (AACR II, APPM).
In addition, the Project Archivist will be expected to create dynamic blog
entries either in the Special Collections Research Center blog or as a stand-
alone blog for the projects to highlight these initiatives. Similarly, he/she
will be expected to create and/or edit Wikipedia articles about the people and
topics in the two collections as a means of enriching the public knowledge of
these two collections and the rich content within them.
It is expected that the Project Archivist will participate in the weekly
rotation on the Special Collections Reading Room public service desk to answer
reference questions and monitor the use of the room.
It is expected that the Project Archivist will train and supervise student
assistants / hourly employees to assist in the processing of the various
1. An ALA-accredited MLS or equivalent archival certificate; or equivalent
training and experience.
2. Experience or training in the processing of complex archival collections.
Lib I, $47,000.-Lib II, $50,600
1. Demonstrated thorough knowledge of archival processing, description, and
access theories and procedures; strong communication, organizational and
project management skills.
2. Evidence of familiarity with the needs of academic researchers; experience
in a research library highly desirable.
3. Demonstrated knowledge of current technologies for the broadcast
dissemination of information (e.g. the Web and related applications).
4. Demonstrated knowledge or aptitude with computer technology and other
5. Must be able to routinely lift boxes weighing up to 40 lbs.
6. Evidence of formal coursework in archival management.
7. Practical experience in the digital reformatting of electronic media.
8. Demonstrated familiarity with the MARC format and other relevant standards.
Special Instructions to Applicants:
In your cover letter, please provide an assessment of your skills relevant to
the basic qualifications.
Review of applications will begin on December 5, 2012 and will continue until
the position is filled.
Appointment: This is a limited term position to last 12 months with the
possibility of renewal for an additional year.
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