The Legislative Council Secretariat is to provide efficient administrative,
secretariat and research support for the Council, enhance community
understanding of the activities of the Council and ensure an effective avenue
for redress.

  
Job Description

  
The Legislative Council ("LegCo") Secretariat provides support services to the
LegCo in scrutinizing legislative and public expenditure proposals and in
monitoring government policies and measures. The LegCo Archives is responsible
for developing and implementing an integrated archives and records management
programme for LegCo and providing archival services for LegCo Members, staff
and the public. We are now looking for high calibre individuals to work as
Archivists to assist in the operation of the LegCo Archives and setting out
the best operational procedures and practices in managing the archives and
records of the LegCo and the LegCo Secretariat.

Duties

  
An Archivist will be responsible for:

  
(a)assisting in operating the LegCo Archives; (b)researching and implementing
policies, standards, and the best practices for a comprehensive and
sustainable archives and records management programme of the LegCo and the
LegCo Secretariat; (c)developing procedures, guidelines and manuals for the
creation, maintenance, protection and disposal of records in different formats
and content; (d)compiling records disposal authorities and disposal schedules;
(e)appraising records for preservation as archives; (f)arranging and
describing archival records according to international standards and preparing
suitable findings aids; (g)providing records access and reference services and
conducting outreach public programmes; and (h)offering advice, guidance,
training and conducting inspections on archives and records management.

  
Remuneration

  
A newly appointed Archivist will be offered a starting salary at $43,450 per
month (increasing by 5 annual increments to $54,665), plus a monthly cash
allowance applicable to the rank of Archivist on the date of appointment
currently at a rate of $1,105 per month. Candidates not meeting the 6-year
professional experience requirement may also apply. If selected, they may be
appointed at a lower entry salary. The exact salary offered will be
commensurate with the qualifications and experience of the successful
candidates. The appointees will be appointed on three-year agreement terms
subject to renewal upon satisfactory completion of service, at which the
appointees will be eligible for an end-of-agreement gratuity. The gratuity,
when added together with the employer's contribution to a Mandatory Provident
Fund Scheme, equals to 15% of the total basic salary drawn during the
agreement period. Fringe benefits include paid leave as well as medical and
dental benefits.

  
Application

  
Applications can be made through letters or the application form which can be
downloaded from our website (http://www.legco.gov.hk). Please send the
application to the Human Resources Office, Legislative Council Secretariat,
Legislative Council Complex, 1 Legislative Council Road, Central, Hong Kong on
or before 31 December 2012. Please indicate the post applied for on the
envelope. If interested applicants would like to send their applications by
email, they can send to the following address: [log in to unmask] and send a copy
to [log in to unmask] for information. Applicants who do not hear from us
within 8 weeks after the closing date may assume their applications to be
unsuccessful. All personal data provided will be treated in strict confidence.

  
As an Equal Opportunities Employer, The Legislative Council Commission is
committed to ensuring that there is no discrimination in employment with the
Legislative Council Secretariat. The vacancies advertised are open to all
applicants meeting the basic entry requirements irrespective of their
disability, sex, marital status, pregnancy, age, family status, sexual
orientation and race. For more information on our policy on employment of
persons with disabilities, please visit our website.

  
  
Requirements

  
Candidates should:

(a)be a qualified Archivist with (i) a recognized Bachelor's degree in
History, Political Science, Public Administration, or a related field; and
(ii) a recognized postgraduate diploma or Master's degree in Archives and
Records Management. Candidates who do not meet the requirement of (ii) but
possess a recognized Master's degree in Information Management, Library
Science, History, or a related field with specialization in Archives and
Records Management may also be considered; (b)have at least six years'
professional experience in archives and records management, preferably three
years of which in supervisory capacity; (c)have sound knowledge and experience
in records appraisal theory and practices; arrangement, description and
accessioning of archival records; and records access and reference services;
should be conversant with conducting historical research and using General
International Standard Archival Description ("ISAD(G)") issued by the
International Council on Archives; (d)have the ability to analyze, organize
and interpret records and records systems including records captured and
stored in electronic environment, and to solve practical archival or records
management problems; (e)have excellent command of written and spoken Chinese
and English languages; and (f)possess very good interpersonal, supervisory and
time management skills.

  
Preference will be given to candidates who are familiar with microcomputer
applications and have hands-on experience in electronic records management,
archival digitization and preservation. Working experience in archives or
records management in public organizations will be a bonus.



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