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CODE4LIB  December 2012

CODE4LIB December 2012


Job: Print Resources Coordinator at Azusa Pacific University


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Fri, 14 Dec 2012 19:11:26 -0000





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Azusa Pacific University is a comprehensive, evangelical, Christian university
located 26 miles northeast of Los Angeles, California. A leader in the Council
for Christian Colleges & Universities, APU is committed to excellence in
higher education. Offering over 80 bachelor's, master's and doctoral programs
on campus, online, and at seven regional centers across Southern California,
APU has been recognized as one of U.S.News & World Report's Best Colleges for
seven years running. The university provides outstanding opportunities for
staff in advancement, professional growth, and Christian ministry. APU seeks
staff who model excellence in their discipline and have a clear and compelling
understanding of their faith and Christian commitment.

Under the direction of the Department Head, the Print Resources Coordinator
manages the acquisitions, serials, and cataloging functions, including
ordering, budget tracking, copy cataloging, checking in, claiming, shelf
preparation, renewals, binding, policy making, and supervision in the area of
print resources (books and periodicals) and copy cataloging following
prescribed national & local standards.

Primary Duties/Essential Functions

Follow through on each order by creating an order record in the Millennium
acquisitions module, tracking arrival and preparing items for cataloging or
processing a variety of materials using firm orders, approval plans, and
standing orders;

Uses the library's integrated library system (Innovative Millennium)

to establish fund allocations,

monitors and tracks expenditures,

daily check-in of periodicals,

provides budget planning analysis projections,

acquisitions and cataloging statistics,

copy cataloging of print materials.

Maintains the acquisitions, cataloging, serials modules on the ILS system.

Provides cataloging and acquisitions assistance at Regional Center Libraries
including inventory projects.

Works closely with external library vendors and other content providers, as
well as the university business office.

Coordinates workflow redesign as necessary to enhance efficient and effective
acquisitions and copy cataloging operations.

Regularly conveys developments within the field of acquisitions and cataloging
to the Head of Technical Services and co-workers.

Manages print journal subscriptions in EbscoNet.

Responsible for the periodical and standing order holdings lists.

Monitors the check-in file for monthly claims and missing issues.

Coordinates and tracks library donations following the library's collection
development policy.

Works closely with book sellers or donation companies to discard withdrawn

Hires, schedules, trains, and appraises staff and student workers.

Works with the Print Resources team in creating and maintaining acquisitions
and cataloging procedure manuals on LibGuides.

Train librarians on how to use the Gobi ordering system.

Manage the processing and labeling of books and journals.

Effectively collaborates with other Print Resources, and Electronic Resources
staff and Library Liaisons to successfully carry out acquisitions and
cataloging functions in selecting, acquiring, and cataloging materials to
support the educational and research mission of the University.

Required Education

Bachelor's degree required; Master's degree preferred.

Required Experience


Three to five years of experience with acquisitions operations and copy
cataloging in an academic environment or similar large or complex library

Experience with integrated library systems, especially in relation to
acquisitions and copy cataloging functions.

Experience with fund accounting and library budgeting practices.

Experience working with vendors and content providers, including book vendors
and publishers.

Experience with Innovative Interfaces Millennium, especially the acquisitions,
serials, and cataloging modules.

Familiarity with cataloging principles and procedures.


Experience supervising full-time employees and/or student assistants.

Familiarity with current best practices and trends in library acquisitions and
cataloging operations and management.

Evidence of continued professional development, involvement and contribution


Ability to provide leadership and maintaining positive relationships.

Ability to ensure a high quality online experience for customers and staff in
the OPAC.

Theoretical and practical knowledge of current cataloging procedures and
principles as defined in AACR2, the MARC Bibliographic, Holdings, &
Authorities formats, LC subject headings and classification

Ability to learn rapidly and implement new cataloging procedures and
principles adopted by the libraries is required (such as RDA & FRBR).

Demonstrated ability to learn and implement new technologies.

Excellent analytical and problem-solving skills.

Potential to excel in a dynamic academic library environment, displaying
leadership, flexibility, initiative, creativity, and resourcefulness.

Mental Demands

Demonstrated ability to work independently with a high degree of initiative
and to collaborate effectively with staff at all levels and with people of
diverse backgrounds.

Researching and analyzing.

Interprets and organizes data with an attention to detail

Ability to work under pressure, exuding a mature demeanor while multi-tasking
in a deadline oriented environment with accuracy and consistency.

Ability to work independently and meet deadlines.

Ability to work collaboratively with a team, as well as an independent

Ability to exercise good judgment and discretionary skills in determining when
to act independently and when to consult management prior to taking action.

Self-starter with a positive attitude.

In agreement with the purpose and goals of Azusa Pacific University in
providing a Christian-based higher education for its students.

Physical Demands

Requires repetitive motions and sitting at computer keyboard.

Hearing and speaking on the telephone.

Able to conduct business at other offices on campus and at regional center

Able to lift, bend, grasp, reach, lift up to 50 lbs. occasionally.

Visual Demands

Reading, writing notes, and computer monitor.


Pleasant office, comfortable temperature.


Proficient in Google Apps., Microsoft Office, Word and Excel.

Integrated library systems such as Innovative Interfaces Millennium
acquisitions, cataloging, and serials modules.

Bibliographic utilities such as OCLC and MARC Edit.

Ordering systems such as YBP's Gobi and EbscoNet.

Review of applications will begin immediately, and the position will remain
open until filled unless otherwise stated. Azusa Pacific University does not
discriminate on the basis of race, color, national origin, gender, age,
disability, or status as a veteran in any of its policies, practices, or
procedures. Women and minorities are encouraged to apply.

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