Vacancy Ref NL-OTR-CMSS-P4-501

Deadline for Applications 29 December 2012 (26 days left)

Issuance Date 30 November 2012

Location Leidschendam

Organ / Section Registry Court Management Services Section

Post Level P-4

Depending on professional background, experience and family situation, a
competitive compensation and benefits package will be offered. The functions
and reporting lines of the appointment may vary depending on the outcome of a
planned restructuring of Registry Information Technology and Management
services. The appointment shall be limited to the Special Tribunal for Lebanon
(STL). A Fixed-Term Appointment of one year duration will be offered.This
appointment and any subsequent extension(s) are subject to terms of the
Tribunal's mandate and/or the availability of the funds. The STL is an
international inter-governmental organization with its own independent legal
identity and not a UN organization. However, the STL follows the UN common
system for benefits and entitlements to its staff members. UN staff members
may also serve on loan from their parent department/office, if selected.

  
Responsibilities

  
Under the direct supervision of the Chief Court Management Services Section
and within the limits of the delegated authority, the Head of Digital
Archives:

  
Records & Library Unit is responsible for planning, budgeting, management,
supervision and daily operation of the Digital Archives, Records and Library
Unit (DARLU). Subject to restructuring, this post will report to the Chief of
the Information Management Technology Services Section (IMTSS) and join the
senior management team of that new Section;

  
Serve as focal point for all records management and archives activities for
the STL including those in the Divisions of Chambers, Office of the
Prosecutor, Defence Office and the Registry. Manage records accession and
disposition functions by applying the life-cycle concept to information
assets, including appraisal by liaising with records-originating offices
regarding the transfer and/or disposal of their records; perform an appraisal
to identify/eliminate duplicate records and to minimize creation of duplicates
in the future; assure that the retention schedules, registration and physical
aspects of records transfers meet established standards; oversee space
management, internal repositories and commercial storage facilities/contracts
to insure adequate storage space is managed in accordance with best practice
records storage standards; keep current with and apply state of the art
preservation techniques and strategies to permanent records;

  
Manage archival processing activities by overseeing adherence to preservation,
international legal description and database standards. Perform and supervise
reference functions by advising internal and external users about records
holdings and accessibility; maintain communication with other Information
Management Officers and records archives specialists (including, but not
limited to, the UN ARMS, other UN ad hoc tribunals, universities, NGO's, legal
research networks, etc. Evaluate records management and reference tools for
adoption by the STL. Participate in the development of stakeholder outreach
strategies and in their implementation. Ensure access to records with
continuing value by appraising records according to their administrative,
legal, financial and/or historical value; develop and implement appropriate
retention schedules with records originating offices; monitor compliance with
records transfer standards;

  
Ensure strict adherence to information security access and restrictions
policies. Contribute to the formulation of policies, procedures, objectives
and guidelines affecting the development and maintenance of the STL's current
and non-current records and archives and delivery of reference services,
archival description and systems management. Provide Organization-wide
advisory services on recordkeeping practices based on needs, business process,
workflow, technical architecture, information resources analysis and Legacy
strategy;

  
Serve as the Registrar's adviser on Legacy issues relative to the permanent
records of the STL; conduct relevant research, prepare options
studies/feasibility analyses and prepare position papers on information
management, recordkeeping and archives matters. Conduct policy-oriented
research and drafting on the applicability of information technology to
records and archives using data from internal and external sources to: develop
Organization-wide policies, guidelines and procedures in keeping with
technological developments. Research, analyze and evaluate new applications of
information technology for their applicability to the management of STL
records, both for current business practices and in preparation for the
Legacy. Participate in recordkeeping improvement projects, contributing to
feasibility studies, systems analysis, design, development and implementation;

  
Lead the Digital Archives & Records team, comprising an Associate Information
Management Officer and a Senior Archives & Records Assistant. Supervise the
Librarian in all matters relating to planning and organizing the library and
reference services of the Tribunal;

The post holder will work in close cooperation with the Head of IT and
Courtroom Technology to ensure the implementation of information management
policies and standards, including system recordkeeping functionality, metadata
capture and digital preservation. The post holder will also work closely with
Information Security to implement security policies.

  
Knowledge and Skills

  
•Professionalism - Good theoretical background in information management or a
related field, with specialization in archival or information science. Domains
of professional knowledge include the following: the nature of records and
recordkeeping, including records in electronic media and audiovisual records;
maintenance and disposition of records, including appraisal, conservation and
migration management; records preservation and description; and knowledge or
research practices and trends, Demonstrable conceptual, analytical and
evaluative skills and ability to conduct independent research and analysis,
identifying and assessing issues, formulating options, coming up with
conclusions and making recommendations.

  
•Planning and Organizing - Ability to establish priorities and to plan,
coordinate and monitor own work and those under her/his supervision.

  
• Leadership - Proven managerial supervisory and technical skills. Ability to
coordinate major needs assessment, planning, development and implementation
and maintenance of information/records systems, taking the lead in initiating
projects to evaluate related practices, policies and procedures. Ability to
maintain effective working relations, both as a team member and team leader.

  
• Communication - Proven and sustained communication (verbal and written
skills, including the ability to prepare reports and conduct presentations by
clearly formulating positions on issues, articulating options clearly and
concisely, making and defending recommendations. Demonstrated ability to
develop and maintain effective work relationships with client groups.

  
• Teamwork - Proven interpersonal skills and ability to establish and maintain
effective working relations with people in a multi-cultural, multi-ethnic
environment.

  
Qualifications

  
• Education: University degree (Bachelors Degree or equivalent) with
specialization in archival science and/or information systems.

  
• Work Experience: A minimum of 9 years of progressively responsible
experience in modern archives and/or information management functions, of
which at least three years should be at the national or international level.
Experience must include the management and preservation of electronic records,
with emphasis on migrating and maintaining digital archives and applying
information technology to archives functions. Possession of an advance
university degree in a relevant field may be considered in substitution of
years of experience.

  
• Languages: Arabic, English and French are the official languages of the
Special Tribunal for Lebanon. For this post, proficiency in oral and written
English is required. Knowledge of the other languages is an asset.



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