Archivist
Gap Inc.
San Francisco

Oversees the Company's Archives function, including physical archive
repositories and heritage assets maintained in the Company's digital asset
management (DAM) system. Develops and maintains processes, policies, and
appropriate controls to ensure compliance with business requirements for
managing the company's heritage assets. Builds strong relationships with key
business partners and represents the function with the utmost integrity and
professionalism.

  
Major Responsibilities - Archives

  * Executes strategy and objectives for the Archives, encompassing historical research and engagement with the business on identification, appraisal and accessioning of archival collections, and management of both physical and electronic heritage assets and repositories
  * Manages DAM repository including design of workflow, asset ingest, tracking, reporting, development of metadata and classification standards, training staff on procedures and system, and liaising with Information Technology team for routine maintenance or escalation of system issues
  * Develops outreach strategy and maintains relationships with key members of management , asset creators and heritage users; delivers heritage presentations, archive tours and training to all levels within the organization
  * Manages projects to address new collections, on boards brands or subgroups to ensure archive representative of company's evolution
  * Develops and executes effective and targeted accession strategy
  * Maintains archives collections including ensuring that filing, check-outs, usage are administered according to standards; audits collection management processes
  * Creates heritage research files relevant to business objectives
  * Identifies opportunities to incorporate heritage into business objectives and messages and engages with business to socialize and execute
  * Evaluates historical research requests and provides appropriate and cost-effective historical research services
  * Partners with New York based Design Archivist on administering the heritage apparel collection
  * Establishes or revises as necessary written policies and procedures for collecting, organizing, preserving and providing access to historical resources.
  * Hires, trains and supervises part-time contract archivists on collections processing projects and research projects
  * Manages scanning, digitization, and metadata tagging projects
  * Oversees maintenance of archival facilities to ensure the safety of staff and visitors, as well as the proper storage environment for archival collections
  * Develops and reports program metrics
  * Partners with Records Management on the identification and transfer of archival records from the business into the Archives
  
Qualifications

  * 8 years of experience in archives with at least 2-3 years of work experience in corporate archives
  * Expert knowledge of digital asset management
  * Experience supervising staff and vendors
  * Excellent written and verbal communication skills, including writing executive level overviews and delivering presentations and training
  * Excellent organizational and prioritization skills
  * Ability to develop strong business partner relationships and interact effectively at all levels
  * Flexible and adaptable to changing priorities
  * Focus on operational efficiency and adding value, measuring and communicating ROI
  * Demonstrates high level of integrity
  * Graduate degree in information/library science or other graduate degree with a Certificate in Archival Studies
  * Academy of Certified Archivists certification preferred



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