Archivist/ Metadata Specialist
Yale University offers exciting opportunities for achievement and growth in
New Haven, Connecticut. Conveniently located between Boston
and New York, New Haven is the creative capital of Connecticut with cultural
resources that include two major art museums, a critically-acclaimed repertory
theater, state-of-the-art concert hall, and world-renowned schools of
Architecture, Art, Drama, and Music.
Under the supervision of the Head of Arrangement and Description, work with
staff in MSSA and across Yale University Library to ensure metadata integrity,
normalization, portability, and development of or adherence to local and
national metadata best practices. Contribute to quality control of metadata
operations; maintains documentation on best practices and tracks developments
on standards of all types (descriptive, technical, preservation, and
administrative) to recommend and design appropriate metadata schema and
products for discovery and access. Follow the development of new and emerging
technologies and analyze their potential application to the department and
library to significantly improve and transfer information resource discovery
and retrieval; and participate in departmental and library-wide technology
planning and implementation activities.
Serve as primary technical lead for the department's data migration from
Archivist's Toolkit to ArchivesSpace. Provide ongoing development and support
of the department's use of ArchivesSpace. Collaborate across the Library on
ArchivesSpace implementation and use.
Process and catalog archive and manuscript collections in all formats,
including born digital, in accordance with approved plans and departmental
procedures, including screening for sensitive material and implementation of
necessary preservation procedures. Devise processing plans for collections
requiring more than minimum processing. Prepare and update access tools such
as finding aids and catalog records for archival and manuscript holdings in
accordance with archival and library standards.
Participate in departmental planning; represent the department on a variety of
collaborative projects and programs inside and outside the department; seek
opportunities for cooperation with other departments or institutions;plan and
manage specific library projects.
Assist with public services through weekly rotations on the reference desk and
involvement in primary source instructions.
Undertake special projects as assigned. Plan, direct, and review the work of
support staff and student assistants. Participate in departmental and library-
wide planning and committee activities. Actively contribute to the archival
When applying, please submit a cover letter along with your resume. Review of
applications will begin immediately.
Required Education, Skills and Experience:
1. Master's degree from an ALA-accredited library school or equivalent
accredited degree, with formal training in archival theory and practice. In
selected instances, a post-graduate degree in museum studies or a related
discipline in the humanities or social sciences may be substituted for a
master's degree in library science.
2. Experience arranging and describing or providing public services for
manuscript and/or archival collections.
3. Experience working collaboratively and independently with varied groups
within a complex organization and rapidly changing, team environment.
4. Demonstrated knowledge of archival theory and practice may be substituted
for formal training.
5. Demonstrated knowledge of current national data content and structure
standards related to the archival control of collection materials.
6. Demonstrated knowledge of archival and library management systems.
7. Demonstrated job or school experience with basic preservation and
conservation standards for archival and manuscript collections.
8. Demonstrated excellent oral, written, and interpersonal communications and
9. Demonstrated record of designing projects and bringing them to a conclusion
in a timely fashion.
10. Strong working knowledge of EAD, HTML, XML, including experience writing
and maintaining XSL style sheets; DACS and familiarity with MARC, AACR2, RDA,
LCSH, LCAF, and LC cataloging standards.
11. Proven skills processing manuscript and/or archival collections.
12. Strong knowledge of American history, and/or broad knowledge in the
humanities, as demonstrated through academic coursework.
13. Ability to manage a variety of tasks and multiple priorities; Logical and
enthusiastic approach to work; Careful attention to detail; Initiative and
Yale University assigns ranks to librarian positions based on a combination of
professional experience and accomplishments (see range assigned to this
description as noted in the posting position title). Librarian ranking
information can be found at:
Preferred Education, Skills and Experience:
Experience with Archivists' Toolkit or ArchivesSpace; EAC, MODS, METS; Relax
NG, Schematron and scripting languages; SQL, XQuery, and/or SPARQL; and Linked
Data; Demonstrated ability to work with databases and manipulate and migrate
data; Creative approaches to introducing or using online tools to enhance
access; Experience accessioning and/or arranging and describing born-digital
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