Database & Digital Asset Manager
Joan Mitchell Foundation
New York City

**Job Description:**  
The Joan Mitchell Foundation is seeking candidates for a new full time staff
position of Database and Digital Asset Manager (DDAM). This individual will
maintain and oversee all of the Foundation's database-related and digital
asset management needs. The DDAM be responsible for developing, and/or or
expanding on, multiple FileMaker Pro databases designed to serve the
Foundation for a wide range of purposes, from contact management, to artwork
inventory/collection management, to online registration and class attendance
tracking.

  
In addition to creating these databases for its internal use, the Foundation
has been developing an inventory management database for visual artists. This
database is currently in BETA testing and will distributed to artists
nationally and internationally, when completed. The DDAM will work with
Foundation staff to complete the development of this database and provide
technical support to users.

  
The DDAM will work closely with Foundation staff to maintain an ongoing
awareness of their database needs, make necessary changes and updates to
existing databases, and provide technical support to staff and other users,
including artists outside of the Foundation. The DDAM will collaborate with
administrative staff and report to the Executive Director. The DDAM will lead
the Foundation in strategic planning and prioritization in regards to emerging
technologies, databases, and the long-term preservation of its digital
assets. This individual will work with Foundation staff to
develop protocols and best practices in all necessary
areas. Please note this position is not part of a
fundraising department.

  
**Foundation Overview:**  
The Joan Mitchell Foundation is an artist-endowed foundation with a mission
that celebrates the legacy of Joan Mitchell and expands her vision to support
the aspirations and development of diverse contemporary
artists. Further information about the Foundation and its
programs can be found at joanmitchellfoundation.org

  
Responsibilities and related tasks **include, but are not limited to** the
following areas:

  
• Development and modification of all FileMaker Pro and SQL/PHP-based
solutions used throughout the organization;

  
• Management and maintenance of all databases, including scheduled updates and
"bug fixes";

  
• Technical support on databases, for staff and additional users of databases
developed by the Foundation;

  
• Creation and maintenance of internal and end-user documentation, and/or user
manuals for art inventory/collections management databases;

  
• Establishment of best practices for the security and oversight of backup of
the Foundation's databases;

  
• Digital asset management for the Foundation. Establishment of best practices
for staff regarding file formats, file storage, file naming, controlled
vocabularies, and version control;

  
• Strategic planning and implementation in all areas related to database
usage.

  
**The ideal candidate will possess:  
  
Significant expertise and experience in the following areas relating to
FileMaker:**

  
• Development of FileMaker Pro databases using version 9 or higher,
specifically, experience with FileMaker 13 and a full understanding of the new
functionality of the program in relation to the use of WebDirect;

  
• FileMaker Server architecture, deployment and management options;

  
• FileMaker Plugins in the FileMaker ecosystem, FileMaker Custom Functions and
ScriptMaker and MS Excel;

  
• FileMaker Advanced, with expertise in creating FileMaker runtime versions
for both Mac and PC platforms.

  
**As well as the following:**  
  
• Minimum 2 years working with relational databases with large numbers of
tables and referential constraints

  
• Ability to reverse engineer scripts and calculations and troubleshoot
existing database functions.

  
• Comfort and experience with working with Mac computers and their operating
systems. The Foundation works solely on
Macs.

  
• Experience with iPad/iPhone layout work with either FileMaker 12 or 13.

  
• Comfort and experience working in a customer service or client-centric
environment

  
• Strong problem-solving skills, an ability to communicate technical concepts
clearly and effectively to both technical and non-technical groups, and
excellent listening skills.

  
• Responsiveness to each of the Foundation's program's needs, balanced with an
ability to prioritize which issues should be addressed first.

  
• Ability to work with staff to develop database reports that best serve each
program's -relationships with all staff and outside parties

  
• Proactive approach to database modifications and data cleanup and
maintenance

  
• Interest in emerging technologies and the future of databases and
information management.

  
• Bachelor's Degree or High School Diploma/GED with 3 + years of equivalent
experience

  
  
**Priority will be given to those applicants that possess the following:**  
  
• Experience advising on and developing new databases;

  
• Demonstrated experience working with team to identify needs and develop
database based solutions;

  
• Understanding of interface design and a clean sensibility;

  
• Experience being a team member;

  
• Strong attention to detail combined with the ability to see the whole
picture.

  
  
**How to Apply:**  
Please include a cover letter, a current CV or resume, and your answers to the
following candidate questionnaire:

  
Database & Digital Asset Manager Candidate Questionnaire (500 total word limit
- please)

  
1. What interests you in this opportunity?

  
2. Briefly describe your experiences and skills that are most relevant for
this position.

  
3. What should we know about you and/or your background that might not be
evident in your CV/resume?

  
The Joan Mitchell Foundation is an Equal Opportunity Employer and does not
discriminate on the basis of race, color, sex, age, religion, national origin,
disability or any other protected class.

  
Please email your application to [[log in to unmask]](mailto:info
@joanmitchellfoundation.org?subject=Database%20%26%20Digital%20Asset%20Manager
) with "Database & Digital Asset Manager" in the subject line. No telephone
calls please.

  
Joan Mitchell Foundation, Inc. and Joan Mitchell Center on Bayou Road, LLC
provides equal employment opportunities (EEO) to all employees and applicants
for employment without regard to race, color, religion, gender, sexual
orientation, gender identity or expression, national origin, age, disability,
genetic information, marital status, amnesty, or status as a covered veteran
in accordance with applicable federal, state and local laws. Joan Mitchell
Foundation, Inc. and Joan Mitchell Center on Bayou Road, LLC complies with
applicable state and local laws governing non-discrimination in employment in
every location in which the company has facilities. This policy applies to all
terms and conditions of employment, including, but not limited to, hiring,
placement, promotion, termination, layoff, recall, transfer, leaves of
absence, compensation, and training.



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