The Metadata Analyst is responsible for the integrity of bibliographic data
and business rules for content in the client database.
Duties and Responsibilities (including but not limited to):
1. Bibliographic and business rule metadata: Responsible for preparing
metadata for titles to be submitted to the client database. Preparation
a. performing queries in a bibliographic source database to obtain metadata
b. integrating publisher-provided metadata with metadata from other sources
c. normalizing data to meet the company’s metadata standards
d. proofreading metadata for typographical errors
e. compiling business rule metadata to support client’s business models
2. Metadata maintenance: responsible for maintaining an accurate and
complete database of pre-submission metadata.
3. Quality control: The metadata analyst performs periodic reviews of
metadata in the production database to ensure the data is accurate and is
normalized to the client’s standards.
4. Recordkeeping: Content processing requires a large amount of
recordkeeping that must be performed accurately and in a timely manner.
Types of recordkeeping include documenting errors found in incoming
metadata, notifying appropriate parties when classification is complete,
and creating other documentation to support the client’s content policies.
5. Effective Participation on the client Team: This position is responsible
for contributing to the company’s overall success by communicating
effectively and appropriately with members of the content team about
insights into the cataloging process and overall content operations. This
position effectively and efficiently contributes information and opinions
to assist the content operations group and other divisions in making
decisions affecting the company. Effective participation on the
a. Recommending effective cataloging and data handling strategies, and
explaining (in writing, upon request) the reasoning behind such strategies;
b. Working collaboratively with other departments to develop effective
c. Contributing toward the development of solutions for problems identified
by the content operations group and the client Team;
d. Taking responsibility for performing tasks that do not clearly fall
within any other employee’s job duties, and that are closely related to
this position’s job duties or that will contribute toward the success of
the content team.
6. This position is responsible for communicating effectively and
appropriately with the production manager, to ensure that the department’s
efforts and strategies can be effectively monitored and communicated across
divisions. This includes:
a. Informing manager of workflow related issues and necessary improvements;
b. Keeping comprehensive notes and updated information about each content
project in FileMaker, so that the production supervisor can use FileMaker
as a tool to monitor and understand the status incoming titles on a daily
c. Communicating frequently in a clear and concise manner with your direct
manager about content quality issues.
7. Exercise of Sound Judgment and Discretion: This position requires
working independently without substantial direct supervision. This position
requires the exercise of a high level of sound judgment, discretion, and
self-direction in determining how best to manage one’s own time and
activities and contribute to the company’s overall success, particularly
its success in meeting content quality standards and adding titles to the
client’s database in a timely manner.
8. Professional Integrity: This position contributes toward maintaining a
high standard of professional conduct throughout the company, including
understanding and abiding by applicable laws and company policies and
obligations. This position promptly notifies Legal or other responsible
Team members if unlawful or questionable actions are encountered or
suspected, whether by employees or by any others with whom the company does
business. This position seeks guidance from Legal or other responsible Team
members if unsure how to respond to unfamiliar or challenging situations.
9. Flexibility: The department director may modify the job duties for this
position from time to time, but will consult with the employee in this
position about the changes and provide a written update upon request.
• Bachelors’ degree.
• Knowledgeable of bibliographic metadata standards or aspects of
electronic resource management.
• Experience working with library industry and other databases and ability
to deftly enter and manipulate data within them.
• Excellent researching and problem solving skills, including the ability
to analyze, compare, evaluate, reconcile and order data.
• Excellent verbal and written communication skills.
• Knowledge of Microsoft Office products; strong skills in Excel a must.
• Capacity to learn and master new technology.
Qualifications listed below, while not necessarily a requirement for this
position in each circumstance, provide additional depth and value to the
• Master’s degree from an ALA-accredited library program.
• Fluency in languages other than English.
Other important information about this position:
• This position requires weekday (Monday - Friday) attendance with some
scheduling flexibility available around core working hours.
• Every position requires certain physical capabilities. Client seeks to
make reasonable accommodations that enable individuals with disabilities to
perform essential duties when possible.
For immediate consideration, please apply here:
AIM Library & Information Staffing