Just heard back from the Hilton on this. Things have shifted rapidly over
the last few days. We are now officially booked up on hotel rooms in the
original block.

The Hilton says they have expanded the block by 'a few' rooms for each day
of the conference.  I would continue to advise talking with someone there
directly if you are having trouble getting the block rate.

- Tom

On Thu, Dec 18, 2014 at 1:12 PM, Glen Horton <[log in to unmask]> wrote:

> Do we know yet if the hotel is going to expand the bank of rooms available
> for Code4Lib?  Today the website is only allowing reservations for Sunday
> and Monday night when using the group code.
>
> I called and left a message with the hotel's in-house reservation
> department, but haven't heard anything back yet.
>
> Glen
>
> On Thu, Dec 18, 2014 at 1:58 PM, Riley-Huff, Debra <[log in to unmask]>
> wrote:
> >
> > I could never get a room for Thursday night, even on the first day the
> > conference registration was open. Decided to just take a red-eye flight
> > home instead. :(
> >
> > Debra Riley-Huff
> > Head of Web Services & Associate Professor
> > JD Williams Library
> > University of Mississippi
> > University, MS 38677
> > 662-915-7353
> > [log in to unmask]
> >
> > On Thu, Dec 18, 2014 at 9:20 AM, Robert Haschart <[log in to unmask]>
> > wrote:
> > >
> > > When I originally reserved the room, I also encountered the problem of
> no
> > > availability on Thursday night.
> > > I called on Monday the 15th to try to add in Thursday night and was
> told
> > > that there are no rooms at that rate.
> > > Clearly there is a communication problems at the hotel, between the
> > people
> > > the organizers have talked to and the people taking reservations.
> > >
> > > One problem the reservation lady seemed to be having is she would ask
> for
> > > the group code,   I'd say code4lib, and she'd confirm saying OK so the
> > code
> > > is 4lib.
> > > She also had trouble finding the reservation I made through the Oregon
> > > State University Conference Services site and wanted to just make a new
> > > reservation, with a notation that it might be a duplicate.   Finally
> > after
> > > telling her my name, address, email, arrival date  and acknowledgement
> > > number for a third time, she finally said "Is your first name Robert?"
> > and
> > > found the original reservation. <snark> I guess she was confused by all
> > the
> > > other people with the same last name as me. </snark>  It may be that
> the
> > > lower room availability is due to several similarly duplicated
> > reservations.
> > >
> > > -Robert Haschart
> > >
> > >
> > > On 12/16/2014 10:59 PM, Tom Johnson wrote:
> > >
> > >> The word from the Hilton as of 6:00 PST is that we have rooms
> available
> > at
> > >> the following days:
> > >>
> > >>      2/7 - 4
> > >>      2/8 - 11
> > >>      2/9 - 19
> > >>      2/10 - 9
> > >>      2/11 - 5
> > >>      2/12 - 2
> > >>      2/13 - 0
> > >>
> > >> I can verify with them tomorrow and see what we can do about expanding
> > the
> > >> block.  We've only just met (or are about to meet?) our obligations,
> so
> > we
> > >> haven't been in a big hurry to bump up the numbers.
> > >>
> > >> I would encourage you to negotiate with the hotel directly if you're
> > >> having
> > >> trouble, and we'll do what we can on our end.
> > >>
> > >> - Tom
> > >>
> > >> On Tue, Dec 16, 2014 at 6:36 PM, Rainwater, Jean<
> > [log in to unmask]
> > >> >
> > >> wrote:
> > >>
> > >>  I had the same experience -- got a reservation for Thursday but they
> > said
> > >>> the block was sold out and I'd have to pay a higher rate.  -- jean
> > >>>
> > >>> On Tue, Dec 16, 2014 at 8:53 PM, Heidi P Frank<[log in to unmask]>  wrote:
> > >>>
> > >>>> Hi,
> > >>>> I'm also needing Thursday night added.
> > >>>>
> > >>>> I had reserved my room about a week ago, and got Sunday-Wednesday
> > nights
> > >>>>
> > >>> at
> > >>>
> > >>>> the conference rate, but couldn't get Thursday night at all.  So
> based
> > >>>> on
> > >>>> suggestions on the C4L email about the hotel, I called them directly
> > to
> > >>>>
> > >>> get
> > >>>
> > >>>> Thursday night added.  They did add Thursday night onto my
> > reservation,
> > >>>>
> > >>> but
> > >>>
> > >>>> only at the regular higher rate - they said the conference rate was
> > not
> > >>>> available for that night.  I had seen a message that people were
> > working
> > >>>>
> > >>> on
> > >>>
> > >>>> expanding the blocks, but hadn't heard any updates.
> > >>>>
> > >>>> If the hotel block is expanded, especially for Thursday night, can
> > >>>>
> > >>> someone
> > >>>
> > >>>> confirm?   I still need to call the hotel back so they will change
> my
> > >>>> Thursday night price to the conference rate.
> > >>>>
> > >>>> Thanks!
> > >>>> heidi
> > >>>>
> > >>>> Heidi Frank
> > >>>> Electronic Resources&  Special Formats Cataloger
> > >>>> New York University Libraries
> > >>>> Knowledge Access&  Resources Management Services
> > >>>>
> > >>>> 20 Cooper Square, 3rd Floor
> > >>>> New York, NY  10003
> > >>>> 212-998-2499 (office)
> > >>>> 212-995-4366 (fax)
> > >>>> [log in to unmask]
> > >>>> Skype: hfrank71
> > >>>>
> > >>>> On Tue, Dec 16, 2014 at 8:30 PM, Betsy Coles<
> > [log in to unmask]
> > >>>>
> > >>>> wrote:
> > >>>>
> > >>>>> I'm not panicking, but I just tried to reserve a hotel room for
> > Sunday
> > >>>>> night through Wednesday night and the booking website says nothing
> is
> > >>>>> available (Sunday through Tuesday was OK).  Could someone please
> > nudge
> > >>>>>
> > >>>> the
> > >>>>
> > >>>>> Hilton and get some more rooms added to the block, particularly for
> > >>>>> Wednesday night?
> > >>>>>
> > >>>>> Many thanks,
> > >>>>> Betsy Coles
> > >>>>> Caltech Library
> > >>>>> [log in to unmask]
> > >>>>>
> > >>>>> -----Original Message-----
> > >>>>> From: Code for Libraries [mailto:[log in to unmask]] On
> Behalf
> > >>>>>
> > >>>> Of
> > >>>
> > >>>> Tom Johnson
> > >>>>> Sent: Tuesday, December 16, 2014 1:39 PM
> > >>>>> To: [log in to unmask]
> > >>>>> Subject: [CODE4LIB] Code4Lib 2015 Registration Update [spots still
> > >>>>> available]
> > >>>>>
> > >>>>> It has come to my attention that the public perception is that
> > Code4Lib
> > >>>>> 2015 is either sold out or at risk of selling out in the immediate
> > >>>>>
> > >>>> future.
> > >>>>
> > >>>>> I'm here to tell you DON'T PANIC!  As of yesterday morning, there
> are
> > >>>>>
> > >>>> at
> > >>>
> > >>>> least 100 places available for regular (non-speaker,
> non-scholarship)
> > >>>>> attendees.  At my latest check in, there should still be hotel
> rooms
> > >>>>> available at the conference rate, as well; and we have confidence
> > that
> > >>>>>
> > >>>> if
> > >>>
> > >>>> the hotel block *does* sell out, we can expand it at least a little
> > for
> > >>>>>
> > >>>> all
> > >>>>
> > >>>>> the conference days.
> > >>>>>
> > >>>>> While there's no need to drag your feet (the earlier the host
> > committee
> > >>>>> knows rough final attendee numbers, the better!), you shouldn't be
> > >>>>> concerned at this point if you are waiting for approval (or for
> after
> > >>>>>
> > >>>> the
> > >>>
> > >>>> holidays) to register.
> > >>>>>
> > >>>>> Our goal is to avoid turning anyone away, and we look to be on
> track
> > to
> > >>>>>
> > >>>> do
> > >>>>
> > >>>>> that.
> > >>>>>
> > >>>>> Happy Holidays, and hoping to see you in Portland,
> > >>>>>
> > >>>>> Tom Johnson, on behalf of the PDX host committee
> > >>>>>
> > >>>>>
> > >>> --
> > >>> Jean Rainwater
> > >>> Head, Integrated Technology Services
> > >>> Brown University Library
> > >>> 10 Prospect Street / Box A
> > >>> Providence, Rhode Island 02912
> > >>> 401.863.9031
> > >>> [log in to unmask]
> > >>>
> > >>>
> >
>
>
> --
> Glen Horton
> http://glenhorton.com
>