Collections Information and Database Specialist
Harvard Art Museums
Cambridge

Req ID: 34431BR

Title: Collections Information and Database Specialist

Location: USA - MA - Cambridge

Time Status: Full-time

Department: Digital Infrastructure and Emerging Technology

  
Duties & Responsibilities

The purpose of the job is to ensure the continuing development of the Harvard
Art Museums collections information systems to support museum processes, to
advise and support collection related projects, and to provide expertise on
how the collection information systems can be used to support the museums
mission to preserve, document, present, interpret, and strengthen the
collections and resources in their care.

  
Roles and Responsibilities

• Manage the day-to-day activities of the collections
information systems (The Museum System (TMS), etc) of the Harvard Art Museums

• Train staff in collection information systems use and provide ongoing
museum-wide support

• Manage TMS user accounts, security, and access privileges

• Create and manage TMS Crystal Reports, User Defined Forms, List Views, and
Data Views to meet users' data access and reporting needs

• Run updates and data mining queries in SQL

• Lead user meetings to train, discuss goals, and address challenges of
collections data organization and management

• Lead the development and implementation of cataloguing standards and
maintain data integrity in conformity with established museum practice

• Maintain documentation on cataloguing and procedures/workflow

• Identify and implement relevant features and workflow of the collections
information

• Working with museums staff and Harvard University IT, carry out the testing
of, and upgrade to, new versions of the collections information systems (TMS,
etc)

• Advise software development groups on collections data content structure for
custom applications, including Collections Online and the Object Move
Application (OMA)

• Manage vendor relationship with Gallery Systems, prioritizing and
communicating issues and needs related to TMS

• Think creatively about the future use of the museums' data and push the
limits of the museums' cataloguing systems

  
Basic Qualifications

Bachelor's degree required, with demonstrated ability in SQL, Crystal, and
TMS. Minimum of 5 years relevant experience in a museum or related
environment.

  
Additional Qualifications

Excellent project management, organizational and communication skills and
thorough knowledge of cultural data standards strongly preferred; thorough
knowledge of standard museum collection management practices and procedures,
essential. Ability to build strong relationships with internal clients,
effectively resolve problems and communicate creative resolutions to multiple
constituents within the museums. Flexibility and ability to adjust priorities
as required.



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