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CODE4LIB  March 2015

CODE4LIB March 2015


Job: Special Collections Librarian at California State Polytechnic University, Pomona


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Special Collections Librarian
California State Polytechnic University, Pomona


The California State Polytechnic University, Pomona University Library is
seeking a flexible, energetic, and technologically knowledgeable librarian to
provide leadership for the Special Collections and University Archives Unit of
the University Library.

The successful candidate will join a team committed to collaboration and
public service. The Special Collections and Digital Curation Librarian will be
responsible for expanding, preserving, and disseminating collections from the
Cal Poly Pomona Special Collections and University Archives, including
collections such as the Cal Poly Rose Float Collection, the Virginia Hamilton
Adair Collection, the Robert Lawrence Balzer Collection, and the Wine and Wine
Industry Collection, among others. The ideal candidate will have a passion for
preserving items of historic value to the University and a balanced view of
managing physical and digital collections. The Special Collections and Digital
Curation Librarian will also participate in reference, instruction, and
collection management services. This person reports to the Head of Public


The ideal candidate will demonstrate a strong commitment to meeting the
information needs of the University community; a strong customer service
orientation; an ability and desire to interact effectively with students,
faculty, and staff from diverse cultural backgrounds; an ability to manage
multiple priorities and meet deadlines; and a willingness to take initiative
in devising innovative and creative solutions. The successful candidate will
be able to work effectively with students, faculty, staff, and administrators
in an academic environment.


• Provide leadership in the management of the Special Collections and
University Archives unit as well as the W.K. Kellogg Arabian Horse Library.

• Develop a strategic and systematic approach to acquiring and maintaining
items of historical significance to the University.

• Build and maintain donor relations by acting as the public facing
representative of collections.

• The expansion of the Special Collections and University Archives web
presence in coordination with the library Digital Services & Technology and
the campus IT departments.

• Creation of in-house and online exhibits as well as organizing and promoting

• Identify, write, and participate in grant proposals and projects.

• Collaborate with the library Digital Services & Technology to identify,
plan, and execute strategies for digitizing and accessing materials online.

• Build and manage an internship program to process and provide access to the

• Serve as a point of contact and negotiator for Special Collections licensing
inquiries from the campus and broader community.

• Participate in reference, collection development, and liaison activities
with assigned departments.

• Mentor, encourage, advise, and collaborate with colleagues.

Rank: Senior Assistant/Associate Librarian (tenure-track)

Starting Salary range: Salary range of $58,044 - $73,092. Salary and rank are
dependent on qualifications and experience. This is a 12-month full-time


• ALA-accredited graduate degree in Library/Information Science or equivalent

• Demonstrated experience working with digital archives, digital repositories,
and/or Special Collections.

• Customer service orientation and enthusiasm for public service.

• Excellent writing and oral communication skills and the ability to interact
effectively with faculty, staff, and students in a culturally diverse and
rapidly evolving environment.

• Ability to work both independently and as a team player in a dynamic
environment on a variety of projects simultaneously.

• Ability and desire to promote library services and collections.

• Ability to meet expectations for professional growth consistent with
standards for re-appointment, promotion, and tenure.


• Grant-writing experience.

• Knowledge of current practices and trends in the preservation and
conservation of physical materials for both general and special collections.

• Working knowledge or hands-on experience with digital repository software
(i.e., DSpace, Digital Commons, ContentPro, CollectiveAccess, etc.).

• Knowledge of descriptive and encoding standards such as EAD, MODS, METS,
XML/XSL or other metadata standards.

• Working knowledge of intellectual property and copyright issues related to
digital repositories, archives, and special collections.

• Familiarity with preservation theory and current research and practices
regarding risks to digital collections, such as technological changes, natural
disasters, interoperability of software, and security issues.

• Familiarity with content management systems used to author websites.

• PR or marketing experience.

• Supervisory or project management experience.

• Archival management software experience (e.g., Archon, Archivists' Toolkit,

• Reference experience in an academic, public, or corporate library.

• Teaching experience in an academic environment.

• Collection development experience.



Letters of inquiry or requests for application materials should be directed as

E-Mail: [log in to unmask]

US Mail:

Chair, Special Collections Librarian Search Committee

c/o University Library Office

Cal Poly Pomona

3801 West Temple Avenue

Pomona, CA 91768

Phone: (909) 869-3968

FAX: (909) 869-6922

The application form is also available at

A completed application form is required of all persons wishing to be
considered for this position. Send completed application form, resume, names,
addresses, and telephone numbers of three professional references, and a
letter of application addressing qualifications. Materials submitted by the
candidate will be available for examination by all tenured and probationary

INTERVIEWS: An on-campus interview and
presentation is required for finalists as well as official transcripts of all
degrees earned.

CLOSING DATE: This position is open until filled. First consideration will be
given to applications postmarked by April 10, 2015. Early response is


Cal Poly Pomona, one of two polytechnic universities in California, is a
member of the 23-campus California State University system. Our ethnically
diverse student population of approximately 22,000 enrolls in 52
baccalaureate, 26 master's degree programs, 11 credential and certificate
programs, and a doctorate in Educational Leadership, presented by 1,200
faculty. We recruit students increasingly from throughout California and
beyond. The students are success and career focused and extremely diverse. We
are proud of our status as a Hispanic Serving Institution. We have a strong
commitment to supporting scholarship, research, and student achievement. Our
scenic and historic 1,400-acre campus, once the winter ranch of cereal magnate
W. K. Kellogg, is located about 30 miles east of downtown Los Angeles in one
of the most dynamic economic and cultural, regions in the country, and within
an hour's drive of beaches, mountains, and desert. The university is committed
to diversifying its faculty and staff and has made educational equity one of
its highest priorities. The mission of the university is to advance learning
and knowledge by linking theory and practice in all disciplines, and to
prepare students for lifelong learning, leadership, and careers in a changing,
multicultural world.


The University Library has a strong commitment to the use of emerging
information technologies. Services for users and more information about the
Library can be found at:


California State Polytechnic University, Pomona is an Equal Opportunity,
Affirmative Action Employer. The University seeks to recruit and retain a
diverse workforce as a reflection of our commitment to serve the people of
California, to maintain the excellence of the University, and to offer our
students richly varied disciplines, perspectives and ways of knowing and
learning. Cal Poly Pomona subscribes to all state and federal regulations and
prohibits discrimination based on race, color, religion, national origin, sex,
gender identity/gender expression, sexual orientation, marital status,
pregnancy, age, disability, genetic information, medical condition, and
covered veteran status. Cal Poly Pomona hires only individuals lawfully
authorized to work in the United States. As required by the Clery Disclosure
Act, the university's annual security report is available at The person holding
this position is considered a 'mandated reporter' under the California Child
Abuse and Neglect Reporting Act and is required to comply with the
requirements set forth in CSU Executive Order 1083 as a condition of

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