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CODE4LIB  May 2015

CODE4LIB May 2015

Subject:

Job: Reformatting Projects Coordinato at Library of Congress

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Code for Libraries <[log in to unmask]>

Date:

Wed, 6 May 2015 02:21:08 -0000

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Reformatting Projects Coordinato
Library of Congress
Washington, D.C.

The Librarian (Reformatting Projects Coordinator) is a preservation
administration/reformatting coordination position in the Preservation
Reformatting Division of the Preservation Directorate. The Preservation
Reformatting Division is responsible for the Library's program to provide
access to at-risk materials by converting items to new preservation formats,
such as microfilm, preservation facsimile copies or digital reproductions. In
carrying out this responsibility, the Division plans and manages the
preservation reformatting budget of approximately 3.5 million dollars;
executes annual reformatting plans by establishing requirements and standards
for preservation reformatting; and collaborates with other divisions and
institutions to develop preservation reformatting projects that improve the
quality, content and accessibility of reformatted works. The incumbent uses
expert knowledge of preservation reformatting principles, national standards
and strategies, and Library procedures to preserve at risk Library collections
with a great deal of independence. The incumbent is expected to provide high
quality client-centered services to custodial units. The incumbent reports
directly to the Chief of the Preservation Reformatting Division. The position
description number for this position is 13423. The salary range indicated
reflects the locality pay adjustments for the Washington, D.C., Metropolitan
area. The incumbent of this position will work a flextime work schedule. This
is a non-supervisory, bargaining unit position. Relocation expenses will not
be authorized for the person(s) selected under this vacancy announcement.

  
**DUTIES:**  
  
_Budgeting and Financial Administration 30%_

  
Analyzes and provides a full range of liaison services to support the
administration of a complex budget that involves both program and
administrative expenses. Independently monitors and analyzes the financial
status of the preservation reformatting operating budget (approximately 2
million dollars). Reviews automated system documentation, oversees tracking
activities, and discusses ongoing budget activities and work planned.
Establishes fund management controls. Analyzes cost estimates and actual
reimbursable amounts to ensure adequate funding for services is provided and
accuracy of cost estimating methods. Monitors obligations and expenditures for
major contracted services to assure appropriate documentation, deductions, and
payments are accurate and processed in a timely manner. Reconciles fiscal
obligations, invoices, internal vouchers and expenditures, alerts appropriate
managers when discrepancies are found and follows through until successful
resolution. Tracks all costs to ensure against over- expenditures and
incorporates all relevant work items into the annual operating budget.
Provides the Chief with intermediate and long-range financial plans to achieve
division service goals.

  
_Preservation Services 20%_

  
Surveys endangered paper and photographic collections to determine their need
for preservation reformatting treatment. Analyzes, determines, and prioritizes
preservation requirements. Through expert knowledge of different reformatting
strategies, recommends appropriate actions and prioritizes treatment among
many different and often competing collection needs. Develops specifications
and procedures for analog reformatting treatments that will assure the high
quality of reformatting services and products delivered to many different
custodial units.

  
_Consultation and Liaison Services 20%_

  
Initiates, establishes, and maintains professional relationships with
librarians, cooperative partners, and other specialists to share resources and
information as well as to coordinate workflow within the Library. As a
consultant, recommends changes in procedures, workflows, and tools. Regularly
explains technical information to individuals or groups. Conducts tours,
workshops, and orientation sessions for staff and visitors. Represents the
organization at conferences and seminars or meetings in preservation
reformatting and other relevant fields.

  
_Analyzes and Organizes Information and Materials 20%_

  
Obtains, analyzes, and organizes information using standard reference tools
and established techniques and practices. Organizes and consolidates
assignments involving complex and novel or obscure problems and/or special
reformatting requirements. Participates in research projects to improve the
selection, production, storage and bibliographic control of reformatted
collections. Keeps abreast of current research and development of new
approaches, techniques and/or equipment in relation to the preservation
reformatting of paper-based and photographic materials to ensure services
offered by the Division are the best possible solutions for these materials.
Assists in the development and review of proposals for policy and
implementation of procedures in the areas of preservation microfilm and
preservation facsimile.

  
_Vendor/Contractor Evaluation and Monitoring 10%_

  
Monitors and evaluates contractor policies, practices, procedures, techniques,
methods and management controls. Coordinates contract administration
activities for one or more long-term, extensive technical service contracts
for preservation reformatting of Library materials. As assigned, serves as a
Contracting Officer's Representative (COR). Monitors contractor's performance
on contract provisions through phone conversations, correspondence, reports,
vouchers, and visits. Monitors status of contract performance, reviewing and
providing recommendations on contractor proposals resulting from change
orders, scheduling, problems, and proposed solutions, verification of
deliveries, and similar activities. Drafts contract statements of work for
preservation reformatting related activities; provides guidance, training, and
oversight to staff of LC custodial divisions when they are required to develop
and administer contracts relating to preservation reformatting.

  
Performs various other duties as assigned.



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