Data & Records Manager (Wheaton College MA)
Wheaton College
Norton

Wheaton College (MA) Data & Records Manager

  
The Data and Records Manager serves as an authoritative resource for the
College community regarding Data Integrity and Quality; Data Stewardship and
Security, and Records Management. The Data and Records
Manager is responsible for ensuring that Wheaton College data is managed as a
strategic asset in a manner that will provide the College with access to
accurate and timely data for decision making and strategic planning. The Data
and Records Manager works across the community to ensure that the data assets
and records of the College are effectively and appropriately collected,
accessible, and protected.

  
  
Examples of Responsibilities:

  
Works with data and records managers to improve the College's efficiency and
effectiveness in securing and managing records and data and to help ensure the
preservation of records and data for future use.

Works with the Information Security Officer to educate the College community
on appropriate practices regarding records and data security and management
and to promote College policies regarding records and data security.

Works with application managers and advises departments on the use of third
party systems/services for information and data management to ensure proper
access and management of College data.

Works with the Office of Institutional Research to ensure appropriate access
and management of critical data assets required for reporting purposes.

Works with the College Archivist to identify records to be preserved for
historical and research purposes.

Works with the Records & Information Management Committee to establish records
schedules.

Works with the Associate Vice President for LIS to build business
intelligence, data and records management functionality into the College's
enterprise architecture.

  
  
Examples of Activities:

  
Works with Data Managers to create data quality standards and a data
dictionary.

Provides guidance on the effective and appropriate management of the College's
data and records from their creation through to their eventual disposal or
preservation.

Provides guidance on compliance with legal obligations, policies, and
standards for the creation, management, and retention of both paper and
electronic records and data.

Monitors departmental compliance with legal obligations, and with College
policies and practices regarding records and data management.

Monitors industry standards for records retention and data governance and
recommends best practices.

Creates retention and disposal schedules for College records and data.

Manages offsite storage for physical records.

Creates data inventories showing where PII (Personally Identifiable
Information) is managed throughout the College.

Holds training workshops for employees on proper data, record and information
management practices.

Serves as a resource for faculty needing to create data management plans for
research activities.

  
Qualification Standards

Degree in MIS (Management Information Systems) or MLS (Master of Library
Science) with Records Management concentration preferred, or equivalent formal
training in data and information governance and/or records management.

Minimum 5 years of broad experience in Data / Information / Records Management

Certification in Information Management (CIP) and/or Records Management (CRM)
desirable

  
Knowledge, Skill, and Abilities

Excellent organizational skills and ability to plan, coordinate, and implement
complex projects

Proven experience developing and implementing policies and procedures

Experience developing and sustaining long term working relationships with
stakeholders

Knowledge of Federal and State regulations pertaining to data and information
management

Ability to work with diverse groups with varying levels of experience with
technology

Ability to explain complex ideas or new technology to various stakeholders

Knowledge of information management theory and practice as well as strategies
and technologies utilized by the records and information management community

Knowledge of relevant metadata standards for Records and Information
Management

Familiarity with web archiving

Knowledge of enterprise administrative information systems

Knowledge of electronic records management systems and applications (i.e.
SharePoint)

Familiarity with digital preservation techniques

Excellent interpersonal, oral, and written communication skills

Sense of humor

  
  
  
To Apply Please See: https://jobs.wheatoncollege.edu/



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