Hi Kelly,
Many institutions use ArchivesSpace (or formerly Archivists' Toolkit or Archon) as their management system of record.  And an export of a sub-set of the descriptive data for use in an access system.  I suggest that you take this discussion over to the ArchivesSpace user group email list and ask who there is using those two tools together and ask about their workflows.  Also, if you are not already involving your archivists in this discussion you should. :-)        Email List:    [log in to unmask] 

You can export descriptive data (and other) from ArchivesSpace as EAD XML and then transform that into the subset you want for populating the records in ContentDM.

There is an email list of the orgs who are using the LYRASIS hosted ArchivesSpace and that will also be a good list of folks to contact with this question.

Kari Smith

-----Original Message-----
From: Code for Libraries [mailto:[log in to unmask]] On Behalf Of Kaile Zhu
Sent: Wednesday, September 16, 2015 4:09 PM
To: [log in to unmask]
Subject: Re: [CODE4LIB] archivespace vs contentdm

Thanks, Kari,

The practice here, as we have planned, would be like this: for any archived items, we would enter data separately into AS and CDM.  Is that the right way to do that?  I doubt it.  What is the correct way to allow the front-end CDM to display the records in the back-end AS?  Through network connection?  Or there is an export/import mechanism on both AS and CDM to sych the data storage on both places?

Thanks again for your help.

Kelly
361.593.4082

-----Original Message-----
From: Code for Libraries [mailto:[log in to unmask]] On Behalf Of Kari R Smith
Sent: Wednesday, September 16, 2015 2:55 PM
To: [log in to unmask]
Subject: Re: [CODE4LIB] archivespace vs contentdm

Hi Kelly,
As you describe what you are doing, Yes I think that is a good combination.  AS is an archival management system and is necessary to manage archival collections through the various stages of:  Accession, collection description, collection locations, and processing and rights information.  This is for both analog and digital collections -- and archives will continue to need to manage, describe, and give access to both analog and digital material for decades to come.  ContentDM does not manage the administrative data about archival collections that ArchivesSpace does.  ContentDM is about a patron front end to access digital content - some of which will come from archival or special collections.

Kari

Kari R. Smith, Digital Archivist
MIT Libraries, Institute Archives and Special Collections
617-258-5568  |   smithkr (at) mit.edu
https://urldefense.proofpoint.com/v2/url?u=http-3A__libraries.mit.edu_archives_&d=BQIDaQ&c=URKFmO0h1-PpCttSQ3v_bEhalPi_sNmh-_LG0Bso5YA&r=UmjVf-1YCnSJ8ymaevl-35Anh5CG-YF09ZrBGH_xV3U&m=-CFnrKw8GVHUTdlRPQQ2Xx2ZfMhm3OneLRxw_2Pfo_0&s=JfpTJHHyO757Cizn1HAPFUTqX9_MEp7Zl0lPeAIaLM0&e= 



-----Original Message-----
From: Code for Libraries [mailto:[log in to unmask]] On Behalf Of Kaile Zhu
Sent: Wednesday, September 16, 2015 3:45 PM
To: [log in to unmask]
Subject: Re: [CODE4LIB] archivespace vs contentdm

We just signed on as an AS member with Lyrasis.  At this point, it's unlikely we would consider adopting other solutions.  We also use ContentDM as our front-end Web presentation of our archives collection.  My initial question was, is that a good combination?  Thanks.  - Kelly

-----Original Message-----
From: Code for Libraries [mailto:[log in to unmask]] On Behalf Of Cary Gordon
Sent: Tuesday, September 15, 2015 6:38 PM
To: [log in to unmask]
Subject: Re: [CODE4LIB] archivespace vs contentdm

I would rather let AS speak for itself.
https://urldefense.proofpoint.com/v2/url?u=http-3A__www.archivesspace.org_overview&d=BQIFaQ&c=URKFmO0h1-PpCttSQ3v_bEhalPi_sNmh-_LG0Bso5YA&r=UmjVf-1YCnSJ8ymaevl-35Anh5CG-YF09ZrBGH_xV3U&m=21wYRg9PxyEeOZGW5edh3QXYJHBE_kOjSD8JHtjQ8dE&s=4w_81yrrwdu64xk0YcPm3nYynyFes3_vYkNNs-IKvR4&e= 

I don't think that I made a clear distinction, and like many modern tools, AS can do a lot beyond its core function. It can be used to present digital collections, but that is not its strength. It can also integrate with repository software — I have seen it working with DSpace — to provide a more integrated, archive oriented solution.

I am far from being an AS expert. How does your institution use Archivesspace?

Cary

On Tuesday, September 15, 2015, Kaile Zhu <[log in to unmask]> wrote:

> Interesting to hear that AS is more a management tool rather than a 
> digital asset management tool.  Can you elaborate?
>
> -----Original Message-----
> From: Code for Libraries [mailto:[log in to unmask] 
> <javascript:;>] On Behalf Of Cary Gordon
> Sent: Tuesday, September 15, 2015 4:27 PM
> To: [log in to unmask] <javascript:;>
> Subject: Re: [CODE4LIB] archivespace vs contentdm
>
> If your goal is digital asset management, you might want to consider a 
> more complete and modern solution like Islandora or Hydra. ContentDM 
> is a bit long in the tooth, expensive, and does not manage and store 
> original assets.
>
> Archivesspace has some overlap with asset management tools, but really 
> it is intended to serve the archivist community. It is more of a 
> management tool.
>
> We work with Islandora, a mashup of Drupal and the Fedora repository 
> system. It is an end-to-end operation that offers everything from 
> ingest to display. We offer hosting , training, customization and 
> support. The software, of course, is free and open-source.
>
> We also work with Archivesspace.
>
> Thanks,
>
> Cary Gordon, MLS
> The Cherry Hill Company
>
> https://urldefense.proofpoint.com/v2/url?u=http-3A__chillco.com&d=BQID
> Ag&c=URKFmO0h1-PpCttSQ3v_bEhalPi_sNmh-_LG0Bso5YA&r=UmjVf-1YCnSJ8ymaevl
> -35Anh5CG-YF09ZrBGH_xV3U&m=Y36UKe3GI_JwX8S6vnj8k-2G4vwC7JCdGwWdN85QJxg
> &s=YqMwqwP4Xy1MVI6H4Ce4PedhCcHyQ51M48E7RkAGCFs&e=
>
> > On Sep 15, 2015, at 2:09 PM, Kaile Zhu <[log in to unmask]
> <javascript:;>> wrote:
> >
> > My library archives collection has both archivesspace and contentdm
> installed or subscribed.  AS is used for storing data.  CDM is used 
> also for storing data, and for displaying content, like digital images, as well.
> >
> > Does it make sense to have both?  Can we use one platform to achieve 
> > the
> goal - storing data and publishing the content to the Web?  If yes, 
> which one to choose?
> >
> > Thanks.
> >
> > Kelly Zhu
> > 361.597.4082
>


--
Cary Gordon
The Cherry Hill Company
https://urldefense.proofpoint.com/v2/url?u=http-3A__chillco.com&d=BQIFaQ&c=URKFmO0h1-PpCttSQ3v_bEhalPi_sNmh-_LG0Bso5YA&r=UmjVf-1YCnSJ8ymaevl-35Anh5CG-YF09ZrBGH_xV3U&m=21wYRg9PxyEeOZGW5edh3QXYJHBE_kOjSD8JHtjQ8dE&s=rqepjTBiXSZV7AJPk0EkWYBKf4h8QVT1vLMLJ3e0-Gw&e=