Hanover, NH: Records Manager, Dartmouth College
To implement and maintain Dartmouth's comprehensive, campus-wide records and
information management program for both physical and electronic records;
assuring cost-effective retention, accessibility and protection for the vital
recorded information of Dartmouth College. To provide leadership, training,
guidance, and technical assistance to speed adoption of Dartmouth's
institutional tools and policies for digital records management. Is a member
of the Library Management Group.
Program Planning & Management
Provides oversight to the College Records Center program, facility, staff, and
operations. Oversees maintenance and security of the facility.
Manages and develops the College records infrastructure for physical and
digital records in coordination with the College archives.
Monitors the record systems of the College, and guides departments in the
application of improved methods, systems and technologies.
Oversees the implementation of digital and automated records management
technologies. Serves as advisor on document imaging, workflow processing, and
document management systems.
Designs, specifies, and/or implements systems for cataloging stored record
material and daily information retrieval for College departments.
Provides long range planning for Records Center operations and designs the
physical layout of the Records Center. Determines storage space and equipment
needs and initiates appropriate procurement actions.
Compiles statistics on all aspects of the Records Management program and
Records Management Standards
Works with department representatives and the College Records Management
Policy Committee to develop documented standards for the transfer, storage,
retention, disposition, and preservation of Dartmouth College records.
Insures that the disposition of information is in accordance with approved
records retention schedules and policies: collaborates with the College
Archivist, Records Custodians, and the Records Management Policy Committee to
identify records to be forwarded to the College Archives; and coordinates the
destruction of confidential information campus-wide.
Records Management System Support
Designs, configures, and maintains the Records Management system, currently
OnBase, for comprehensive information retention, retrieval, and disposition to
handle request tracking, record accessioning, disposition management, and all
other aspects of the Records Management operation.
Collaborates with Computing Services and departmental personnel to insure
Records Management issues (such as retention, disposition, and preservation)
are adequately addressed in the design of campus information systems.
Specifies and maintains computer hardware and software for the local area
network in the Records Center.
Education and Training
Provides education and training on records issues to the campus community,
including periodic seminars on all aspects of responsible record keeping, such
as, records management in an office environment, using Records Management
services, vital records identification and protection, disaster recovery,
digital records management, and using OnBase.
Trains College personnel in records management techniques and individualized
training to offices as necessary.
Develops, maintains and publishes the College Records Management Web site.
Hires, supervises, trains, and evaluates staff to meet changing department
Provides direct supervision to the Records Center Supervisor.
Five years of relevant experience in records management and information
Strong background in digital records management system design, document
imaging, workflow processing, content management, disposition, and
Demonstrated experience in running a records and information management
program, ideally in a higher education environment.
Demonstrated experience in running a Records Center operation, including
circulation, storage, retention, and disposition.
Bachelor's degree in information management or related field; or bachelor's
degree with equivalent experience.
Certified Records Manager (CRM) certification expected within 2 years of
Certified Document Imaging Architect (CDIA) and/or AIIM Master of Enterprise
Content Management or Master of Enterprise Records Management desirable.
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