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CODE4LIB  May 2016

CODE4LIB May 2016


Job: Chair, Cataloging and Discovery Services at University of Florida


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Chair, Cataloging and Discovery Services 
University of Florida

POSITION: Chair, Cataloging and Discovery

RANK: Chair and Associate University Librarian or

 Chair and University Libraria

REPORTS TO: Associate Dean for Discovery and Access

SALARY: $67,700 - minimum salary at the Chair and Associate
University Librarian rank, inclusive of administrative stipend

$75,000 - minimum salary at the Chair and University Librarian rank, inclusive
of administrative stipend

Actual salary will reflect selected professional's experience and credentials


DEADLINE DATE: Open until filled - applications will be
reviewed as received

Please note that this posting has specific instructions for the submission of
application materials - see our website at: or the
APPLICATION PROCESS section below for further details.
Failure to submit the required documents may result in the application not
being considered.


The George A. Smathers Libraries, University of Florida, seeks applications
and nominations for the position of Chair for Cataloging and Discovery
Services. The department provides descriptions for and access to materials and
resources held at the University of Florida in all formats and subjects,
including unique and cultural heritage collections. The department actively
supports the digital publishing and data curation programs of the Smathers

Reporting to the Associate Dean for Discovery and Access, the Chair for
Cataloging and Discovery Services is a tenure track library faculty position
which provides leadership, strategic vision and direction for fully
integrating emerging metadata standards and linked data technologies into
academic library cataloging practices. The Chair leads the department in
implementing best practices and coordinates ongoing development of
departmental staff committed to continual improvement. The Chair collaborates
with departmental colleagues to achieve the department's goals, establish
policies and procedures to escalate discoverability of collections in all
material formats in accordance with library-wide priorities and support the
Smathers Libraries' commitment to cooperative cataloging programs. These
initiatives require wide consultation throughout the department and the
library and considerable delegation of responsibilities to staff project
groups. Additionally, this position is a key member of the Library's
management team, ensuring organizational effectiveness, efficiency, and
development of policies for library operations that are attentive to users'

The faculty in the department are actively engaged in standards development at
the national and international level. The successful candidate will be a
forward thinking leader who is knowledgeable and enthusiastic about the
progressive nature of librarianship, the format of library collections, and
the role of cataloging and metadata in extending discovery for library users.
The Cataloging and Discovery Services department is active in the national and
international cooperative cataloging initiatives of the Program for
Cooperative Cataloging (PCC) -- BIBCO, NACO, SACO, and CONSER. The expectation
is that the strong participation in these programs will serve to shape,
transform, advance and redefine the purpose of cataloging and discovery both
locally and nationally.

The Chair will include individuals of diverse backgrounds, experiences, races,
ethnicities, genders, and perspectives in work activities to support all
students and faculty and foster excellence in a diverse and global society.
This position will pursue professional development opportunities, including
research, publication, and professional service activities in order to meet
library-wide criteria for tenure and promotion.


Leads cataloging and discovery services operations by setting well-articulated
goals in congruence with the Libraries' strategic objectives; coordinates
communications related to department activities; regularly measures outputs
through monthly statistical reports; and routinely assesses needed resources.

Directs the work of the units comprising the department of 18 personnel,
including evaluating the department's operational effectiveness through
periodic reports, annual performance evaluations, staff development, and
mechanisms for continual feedback from all personnel who work with Cataloging
and Discovery Services.

Fosters a collaborative approach to achieving the department's goals,
establishing policies and procedures to integrate and enhance discoverability
of the collections in all material formats in accordance with library-wide
priorities and supporting the Smathers Libraries' commitment to cooperative
cataloging programs. These initiatives require wide consultation throughout
the department and the library and considerable delegation of responsibilities
to staff project groups.

Provides leadership in cataloging and metadata standards and services,
promotes emerging digital information environments and metadata standards, and
effective access to electronic materials.

Leads the department in system implementations, and works with other
departments throughout the Libraries to ensure that Cataloging and Discovery
Services is meeting demonstrated user needs.

Leads the department's involvement in digitization projects. Ensures that
workflows and projects are designed to produce appropriate metadata schemes
for proposed projects, creates and revises metadata for digital products,
derives metadata from authorized bibliographic tools and sources, across a
wide range of material (manuscripts, photographs, ephemera, maps, datasets,
prints and drawings, rare books, and archival material) to support the
library's digitization initiatives.

Coordinates agreements with representatives of the cooperative cataloging
programs in which the Smathers Libraries participates, including assuming
primary responsibility for assessing performance and representing the Smathers
Libraries in negotiating terms and conditions of commitments.

Researches, analyzes and integrates cataloging trends in information
management, which is an essential part of the Smathers Libraries' collection
and access priorities.

Maintains active involvement in appropriate professional and subject related
national, regional, and state organizations. Professional activity and
leadership is expected in identifying and discussing cataloging issues with
colleagues throughout the world.

Performs scholarly research and provides service at the institutional and
professional levels as related to assignment and in accordance with tenure and
promotion criteria.





ALA-accredited MLS or equivalent advanced degree in a relevant information

Appointment at the Associate University Librarian rank requires a minimum of 8
years of relevant experience; and appointment at the University Librarian rank
requires 12 or more years of relevant experience at an advanced level.

Demonstrated leadership role in an information environment.

Strong management portfolio with experience leading change, supervising and
promoting collaboration.

Expertise in national metadata content standards (e.g., RDA, AACR2, DACS,
etc.), expertise in MARC and non-MARC encoding/structural standards (e.g.
MODS, XML, EAD, etc.), or expertise in integration of emerging standards
related to machine-readability.

Expertise necessary to enhance the discoverability of information resources.

Demonstrated knowledge of digitization practices related to cataloging.

Evidence of fostering staff professional development and growth.

Ability to work both independently and collaboratively with faculty, students,
administrators and the general public.

Strong potential for meeting the requirements of tenure and promotion
(outlined at



Familiarity with the linked data environment, including emerging library
initiatives (e.g. BIBFRAME) and name identifier systems (e.g., ORCID, ISNI).

Working knowledge of a foreign language.

Experience contributing bibliographic and authority records using national
Program for Cooperative Cataloging standards or other national or
international programs for descriptive, structural, and administrative

Experience using metrics to assess effectiveness.

Record of including individuals of diverse backgrounds, experiences, races,
ethnicities, genders, and perspectives in research, teaching, service and
other work.

Experience working in an environment advancing digital initiatives.

Record reflecting substantive scholarship and research.

The University of Florida

The University of Florida (UF) is a major, public, comprehensive, land-grant,
research university. The state's oldest and most comprehensive university, UF
is among the nation's most academically diverse public universities. UF has a
long history of established programs in international education, research and
service. It is one of only 17 public, land-grant universities that belong to
the Association of American Universities. UF traces its beginnings to a small
seminary in 1853 and is now one of the largest universities in the nation,
with more than 50,000 students. For more information, please consult the UF
homepage at


The libraries of the University of Florida form the largest information
resource system in the state of Florida. The UF Libraries consist of seven
libraries; six are in the system known as the George A. Smathers Libraries at
the University of Florida. The libraries hold over 5,800,000 print volumes,
8,100,000 microfilms, 630,000 e-books, 121,016 full-text electronic journals,
889 electronic databases, 1,300,000 documents and 766,000 maps and images. The
libraries have built a number of nationally significant research collections,
including the Latin American, Judaica, Florida History, Children's Literature,
and Maps and Imagery Collections. The Smathers Libraries are a member of the
Association of Research Libraries (ARL), the Center for Research Libraries
(CRL), the Association of Southeastern Research Libraries (ASERL), and
LYRASIS. The library staff consists of more than 400 FTE librarians,
technical/clerical staff and student assistants. The organizational chart is
available at


The Cataloging and Discovery Services Department supports the academic
programs of the University by organizing, describing, and providing physical
processing for the books, journals, electronic resources, sound and video
recordings, microforms, maps, and other material purchased or received by the
library system. Four librarians and fourteen support staff catalog
approximately 25,000 titles per year in compliance with national standards of
bibliographic control and in keeping with established cataloging priorities.
The department works with Acquisitions to load e-resource packages, which add
thousands of records to the library catalog each year. Original record
contributions to OCLC, an international bibliographic database, number 5,000
annually. The department participates in international cooperative cataloging
programs including CONSER, BIBCO, NACO, and SACO. Department units collaborate
to create efficient workflows and apply the latest technologies in order to
meet user needs.


Gainesville, Florida and the surrounding community are home to approximately
240,000 people and both the University of Florida and Santa Fe
College. Situated just over an hour from the Gulf of Mexico
and the Atlantic Ocean, the city is surrounded by over 40 nature parks,
including many spring-fed lakes and rivers. In 2007, Gainesville was ranked as
the "Best Place to Live and Work" by Frommer's Cities Ranked and Rated and as
one of the "Best Places to Live and Play" by National Geographic Adventure.
Gainesville is known as an innovative municipal government and an innovative
city. Gainesville continues to receive national recognition as a top-rated
city. Some of Gainesville's accolades are listed at the Gainesville Awards and
Recognition link. A recent article in Florida Trend Magazine offers an in
depth Community Portrait of Gainesville and the University of Florida. The
area has numerous cultural institutions and is a haven for sports fans.
Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a
two hour drive.


Vacation days, paid holidays, and sick leave days; retirement plan options;
insurance benefits; tuition fee waiver program; no state or local income tax.
Prospective employees should review the information about employment and
benefits at UF available at

Application Process

The University of Florida is an equal opportunity employer and is strongly
committed to the diversity of our faculty and staff. Applicants from a broad
spectrum of people, including members of ethnic minorities and disabled
persons, are especially encouraged to apply. As part of the application
process, applicants are invited to complete an on-line confidential and
voluntary demographic self-disclosure form which can be found at: This information is collected by the
University of Florida's Office of Human Resources to track applicant trends
and is in no way considered by the Smathers Libraries in the selection

To apply, submit 1) a cover letter detailing your interest in and
qualifications for this position; 2) a written statement outlining your
thoughts on the changes in the field of cataloging to better contribute to
discoverability (250 words); 3) your current resume or CV; and 4) a list of
three references including their contact information (address, telephone
number, and email).

The position will remain open until filled and applications will be reviewed
as received. Submit all application materials through the Jobs at UF online
application system at
cataloging-and-discovery-services. Incomplete applications will not be
considered. If you have any questions or concerns about this process please
contact Bonnie Smith, Smathers Libraries Human Resources Office, at
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Final candidate will be required to provide official transcript to the hiring
department upon hire. A transcript will not be considered
"official" if a designation of "Issued to Student" is visible. Degrees earned
from an education institution outside of the United States are required to be
evaluated by a professional credentialing service provider approved by
National Association of Credential Evaluation Services (NACES), which can be
found at

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