Assistant Head of Arrangement and Description
Yale University Library
**Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.**
**Position Focus: **Reporting to the Head of Arrangement and Description, the Assistant Head of Arrangement and Description leads and manages accessioning and archival processing of manuscript and archival collections primarily from the nineteenth through the twenty-first centuries and across all formats. Ensures that manuscript and archival collections are arranged and described in accordance with established standards and best practices, at an appropriate level of detail and effort, and in a timely manner. Assists with the development of the department's processing policies and procedures for archival, manuscript, and other non-print media, across a spectrum from basic initial control through full, detailed description. Works closely with unit head and acquiring archivists, including the heads of collection development and university archives, to set processing priorities, and tracks and reports progress. Collaborates with Manuscripts and Archives and other University Library staff on the development and use of tools and workflows to support description and access.
Trains and supervises staff members devoted chiefly to archival processing;
provides leadership and guidance for processing projects carried out by other
unit staff. Plans and directs processing projects carried out by support
staff. May supervise additional project staff and/or interns. May process
collections as time permits. Maintains relevant documentation.
Makes recommendations on personnel selection, staffing requirements, and
equipment and supply needs. Participate in departmental planning; represent
the department on a variety of collaborative projects and programs inside and
outside the department; seek opportunities for cooperation with other
departments or institutions; plan and manage specific library projects.
Participate in departmental reference and outreach program through weekly
rotations on the reference desk and involvement in primary source instruction.
May participate in donor relations, including initiating and maintaining
contacts, negotiating deeds of gift. Undertake special projects as assigned.
Participate in departmental and library-wide planning and committee
activities. Actively contribute to the archival profession.
The Arrangement and Description Unit is a division of Manuscripts and
Archives. The Unit supports the Manuscripts and Archives acquisition program
and is responsible for the accessioning, processing, and cataloging of the
unit's manuscript and archival collections.
**Required Education, Skills and Experience:**
• Master's degree from an ALA-accredited library school or equivalent
accredited degree, with formal training in archival theory and practice. In
selected instances, a post-graduate degree in museum studies or a related
discipline in the humanities or social sciences may be substituted for a
master's degree in library science.
• A minimum of two years of professional experience.
• Proven skill in arranging and describing archival and manuscript collections
both large and small to varying levels of detail, and in assessing and
determining appropriate levels of processing based on research value,
condition, and other factors.
• Experience working collaboratively and independently with varied groups
within a complex organization and rapidly changing, team environment.
• Proven ability to supervise, lead, and direct staff in accomplishing both
individual and collective goals. Ability to train staff at all levels in
processing methodologies and tasks. Ability to prioritize effectively among
competing demands. Ability to solve problems collaboratively and creatively.
• Demonstrated knowledge of current national data content and structure
standards related to the archival control of collection materials. Ability to
apply extensive knowledge of current and emerging archival descriptive
standards and systems (including DACS and authority control standards) to the
development of processing practice. Ability to apply knowledge of approaches
to arrangement and description of born digital records.
• Demonstrated knowledge of archival and library management systems.
Demonstrated knowledge of archival theory and practice may be substituted for
• Demonstrated job or school experience with basic preservation and
conservation standards for archival and manuscript collections.
• Demonstrated excellent oral, written, and interpersonal communications and
• Demonstrated record of designing projects and bringing them to a conclusion
in a timely fashion.
Yale University assigns ranks to librarian positions based on a combination of
professional experience and accomplishments. Librarian ranking information can
be found at: http://www.library.yale.edu/about/departments/lhr/rank.html.
**Preferred Education, Skills and Experience: **Experience supervising archival processing in an academic or research library; using ArchivesSpace; cataloging manuscript materials in MARC format; accessioning or processing born-digital materials; in the use of computational methods and resources to support archival processing and collections management. Strong knowledge of American history, and broad knowledge in the humanities.
**The University and the Library**
The Yale University Library, as one of the world's leading research libraries,
collects, organizes, preserves, and provides access to and services for a rich
and unique record of human thought and creativity. It fosters intellectual
growth and supports the teaching and research missions of Yale University and
scholarly communities worldwide. A distinctive strength is its rich spectrum
of resources, including around 12.8 million volumes and information in all
media, ranging from ancient papyri to early printed books to electronic
databases. The Library is engaging in numerous projects to expand access to
its physical and digital collections. Housed in eighteen buildings including
the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library,
the Center for Science and Social Science Information, and the Bass Library,
it employs a dynamic and diverse staff of approximately five hundred who offer
innovative and flexible services to library readers. For
additional information on the Yale University Library, please visit the
Library's web site at www.library.yale.edu.
**Manuscripts and Archives, Sterling Memorial Library**
Manuscripts and Archives is a major center for historical inquiry and also
serves as the documentary memory of Yale University. For
more information about the department, please consult the
**Salary and Benefits**
We invite you to discover the excitement, diversity, rewards and excellence of
a career at Yale University. One of the country's great workplaces, Yale
University offers exciting opportunities for meaningful accomplishment and
true growth. Our benefits package is among the best anywhere, with a wide
variety of insurance choices, liberal paid time off, fantastic family and
educational benefits, a variety of retirement benefits, extensive recreational
facilities, and much more.
**How to Apply**
Review of applications will begin immediately and will continue until the
position is filled. Applications, consisting of a cover
letter, resume, and the names and contact information of three professional
references should be submitted by applying online at http://www.yale.edu/jobs.
The STARS req. ID for this position is 39186BR.
_Yale University considers applicants for employment without regard to, and
does not discriminate on the basis of an individual's sex, race, color,
religion, age, disability, status as a veteran, or national or ethnic origin;
nor does Yale discriminate on the basis of sexual orientation or gender
identity or expression._
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