Thank you all for the suggestions.

I’ll reply collectively:

- Everyone who’s suggested Open Conference System has prefaced their suggestion by telling me they haven’t used it :) It’s not quite dead, but it doesn’t look to be healthy, either.
- Tabletop looks really interesting. I don’t think I’ll use it for this purpose, but it’s a good option for others duct-taped situations.
- I wasn’t aware of EasyChair. It looks interesting and not too expensive for our size. (The free version doesn’t allow custom fields in the submission form, which automatically discounts it.)
- I was just looking at ConfTool earlier today. I’ve used it as front-end user (registrant), and I can’t say I was impressed. The free version is also is missing custom fields. They don’t need make pricing available for the full-featured system which seems so old-fashioned.

Alex


On 19 January 2017 at 06:09:08, Kevin Hawkins ([log in to unmask]) wrote:

Another affordable option is ConfTool ( http://www.conftool.net/ ). You  
can get a free license with basic features but without tech support for  
small events, or you can pay for a hosted version of ConfTool Pro. It  
can handle submissions, peer review, registration, and such.  

On 1/18/17 2:22 PM, Peter McKinney wrote:  
> Hi,  
>  
> we've used EasyChair [http://easychair.org/]. You can set up review forms and it collates the scores for them. It has some weaknesses like all things, but there is a free version.  
>  
> Cheers,  
> Pete  
>  
> Peter McKinney | Digital Preservation Policy Analyst | Information and Knowledge Services  
> National Library of New Zealand Te Puna Mātauranga o Aotearoa  
> Direct Dial: +64 4 462 3931 | Extn: 3931  
> Cnr Molesworth and Aitken Streets | PO Box 1467, Wellington 6140 |  
> http://digitalpreservation.natlib.govt.nz/  
>  
> The National Library is part of the Department of Internal Affairs  
>  
>  
>  
> -----Original Message-----  
> From: Code for Libraries [mailto:[log in to unmask]] On Behalf Of Bigwood, David  
> Sent: Thursday, 19 January 2017 5:03 a.m.  
> To: [log in to unmask]  
> Subject: Re: [CODE4LIB] Conference management tool for a small event  
>  
> The Public Knowledge Project has an Open Conference Systems that might work. I've never used it, but it might be worth a look.  
>  
> https://pkp.sfu.ca/ocs/  
>  
> David Bigwood  
> [log in to unmask]  
> Lunar and Planetary Institute  
>  
>  
>  
> -----Original Message-----  
> From: Code for Libraries [mailto:[log in to unmask]] On Behalf Of Alex Armstrong  
> Sent: Wednesday, January 18, 2017 9:48 AM  
> To: [log in to unmask]  
> Subject: [CODE4LIB] Conference management tool for a small event  
>  
> Hello,  
>  
> (Cross-posted on the ICOCL list as well.)  
>  
> I'm looking for a tool that can help my academic library consortium manage a small (just over 100 attendees, typically) onsite conference.  
>  
> We have customised our website's CMS to accommodate most user facing aspects, such as presenting program information.  
>  
> But our behind-the-scenes workflows are ductaped out of JotForm (our forms/surveys tool), Google Sheets, MailChimp, and CSV files. Those who propose sessions do so by filling in a form in JotForm. A team of eight reviews the submissions in a Google Sheet. We send out email notifications to proposers using MailChimp. Finally, we export the accepted proposals in CSV format and import them into the CMS to create the online schedule.  
>  
> Of all these pieces, the reviewing proposals component is the weakest piece. It's not a lot of fun reviewing 50-odd proposals in a spreadsheet, especially for some of the less techie members of the team. This is what we’re looking to optimize.  
>  
> So, I’m looking for something to help us. Web applications, workflows, whatever you've got.  
>  
> Alex  
>  
> --  
> Alex Armstrong  
> Web Developer & Digital Strategist, AMICAL Consortium [log in to unmask]  
>