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CODE4LIB  April 2019

CODE4LIB April 2019

Subject:

Call for Expressions of Interest in hosting the annual Open Repositories Conference in 2021 – deadline extension

From:

Simeon Warner <[log in to unmask]>

Reply-To:

Code for Libraries <[log in to unmask]>

Date:

Wed, 24 Apr 2019 13:01:09 -0400

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (84 lines)

View this text online: https://www.openrepositories.org/2019/02/25/eoi-2021/

The Open Repositories Steering Committee seeks Expressions of Interest
(EoI) from candidate host organizations for the 2021 Open Repositories
Annual Conference series. Proposals from the Americas will be given
first consideration.

Important dates

The Open Repositories Steering Committee is accepting Expressions of
Interest (EoI) to host the OR2021 conference until May 17th, 2019
(extended). Shortlisted sites will be notified by the end of May 2019
and invited to submit a full proposal.

Background

Candidate institutions must have the ability to host at least a four-day
conference with up to 450 attendees (see the list of past conferences
which includes the number of attendees where available). This includes
appropriate access to conference facilities, lodging, and
transportation, as well as the ability to manage a range of supporting
services (food services, internet services, and conference social
events; conference website; management of registration and online
payments; etc.). The candidate institutions and their local arrangements
committee must have the means to support the costs of producing the
conference through attendee registration and independent fundraising. In
addition, candidate institutions should consider the OR Statement on
Inclusion and Openness as well as our Code of Conduct to determine
whether there are conditions in the local environment that might
conflict with these positions or prevent travel for large portions of
the attendees.

Fuller guidance is provided in the Open Repositories Conference Handbook
on the Open Repositories wiki.

Expressions of Interest Guidelines

Organisations interested in proposing to host the OR2021 conference
should follow the steps listed below:

     1. Expressions of Interest (EoIs) must be received by May 17th,
2019 (extended). Please direct these EoIs and any enquiries to OR
Steering Committee Chair Elin Stangeland – elin.stangeland at ub.uio.no.
     2. As noted above, the Open Repositories wiki has a set of pages at
Open Repositories Conference Handbook which offers guidelines for
organising an Open Repositories conference. Candidate institutions
should pay particular attention to the pages listed at “Preparing a bid”
before submitting an EoI.
     3. The EoI should be fairly brief (1-2 pages, or email length), and
must include:
        a. the name of the institution (or institutions in the case of a
joint bid)
        b. an email address for the first point of contact
        c. the proposed location for the conference venue with a brief
paragraph describing the local amenities that would be available to
delegates, including its proximity to a reasonably well-served airport
     4. The OR Steering Committee will review proposals and may seek
advice from additional reviewers. Following the review, one or more
institutions will be invited to submit a detailed proposal.
     5. Invitations to submit a detailed proposal will be issued by the
end of May 2019; institutions whose interest will not be taken up will
also be notified at that time. The invitations sent out will provide a
timeline for submitting a formal proposal and details of additional
information available to the shortlisted sites for help in the
preparation of their bid. The OR Steering Committee will be happy to
answer specific queries whilst proposals are being prepared.

About Open Repositories

Since 2006 Open Repositories has hosted an annual conference that brings
together users and developers of open digital repository platforms. For
further information about Open Repositories and links to past conference
sites, please visit the OR home page: https://www.openrepositories.org.

Subscribe to announcements about Open Repositories conferences by
joining the OR Google Group:
http://groups.google.com/group/open-repositories.

Please feel free to reflect this call for Expressions of Interest out
through your communities.

Thank you!
Elin Stangeland and Sarah Shreeves
for the Open Repositories Steering Committee

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