As someone who supports managing a long list of domain names and websites in our small organization I ensured information on our different domains were documented on our wiki and kept up-to-date when changes occur.

Information captured include:

Domain/Subdomain name
Owned by (ex: our organization, wordpress.com)
DNS Managed by (ex: wordpress.com, AWS Route 53, etc)
Hosted by (ex:  wordpress.com, internal server, Pantheon/wordpress.org, etc)
Notes

Notes include anything from who's wordpress.com account the domain is under (can be personal or an organizational account), when the domain renews, cost, funding source (grant, etc).

It's really helpful when it comes time to renew/retire since there is no way I can remember all these tiny details and will help someone else when I win the lottery and retire.

Marisa

Marisa Strong
Application Program Manager
UC Curation Center (UC3)
California Digital Library (CDL)
University of California Office of the President (UCOP)
[ORCID logo]<https://orcid.org/> http://orcid.org/0000-0002-4229-8939
Pronouns: she/her
________________________________
From: Code for Libraries <[log in to unmask]> on behalf of Cary Gordon <[log in to unmask]>
Sent: Tuesday, September 27, 2022 12:31 PM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: [CODE4LIB] A reminder about websites

CAUTION: EXTERNAL EMAIL

This is a very big problem, particularly for small libraries. Typically,
someone in some other department somewhere set up the domain, using their
contact information, and a few years later, there of been a few personnel
turnovers, and that information is out of date since the new person has no
knowledge of the library’s site registration, they don’t know that they
need to figure out how to get in and change it.

Cary

On Sat, Sep 24, 2022 at 2:58 PM Joe Hourclé <[log in to unmask]> wrote:

> Once you’ve associated a website with your organization, it’s a good idea
> to make sure the domain contacts are kept up to date and you keep paying
> for the domain, even if it’s just redirecting to your new site.
>
> At least this one wasn’t turned into a porn site, like what used to be the
> norm:
>
>
> https://www.wavy.com/news/local-news/hampton/hampton-public-library-site-leads-to-adult-toy-store/
>
> -Joe
>
> Sent from a mobile device with a crappy on screen keyboard and obnoxious
> "autocorrect"

--
Cary Gordon
The Cherry Hill Company
http://chillco.com