Some items that crossed my path from a list called "Preservation /
Conservation of documentary Heritage in Europe
[log in to unmask] -- of interest to those of you working on
digital preservation and cultural heritage issues.



1. National Library of New Zealand Preservation Metadata Schema

2.  JISC Digital Preservation development programme for 2002-3 now

3. Archiving E-Publications: Outline of JISC study now available

4. Workshop on digitization for cultural and heritage professionals,
Chapel Hill (USA), 11-16 May 2003

5. NISO Publishes RFP Writer's Guide to Standards

6. AMIA 2003 Annual Conference, Vancouver (Canada), November 18-22,
Call for proposals

7. The "Freedom of expression in the Information Society" report now
available, in English and French

8. Comma - Archives, Memory, and Knowledge in Central Europe - Call for

9. EAD 2002 - RELEASED

10. Presentation Cultural Heritage trial projects: Luxembourg 13-14

1. National Library of New Zealand Preservation Metadata Schema

The National Library of New Zealand/Te Puna Matauranga o Aotearoa is
to announce the release of its Preservation Metadata Schema. The schema
be accessed through the NLNZ website at - meta. It is
one of
a range of activities at the Library aimed at incorporating the business
processes related to collection of digital material into the Library's

Long-term preservation of digital objects is emerging as a key issue for
organizations like the National Library that have responsibility for
for heritage collections in perpetuity. Rapid changes in storage and
technology need to be addressed if the Library's mandate 'to collect,
preserve and make available recorded knowledge, particularly that
to New Zealand' is to be achieved in an environment increasingly
characterized by electronic resources.

Preservation metadata will support the long-term retention of digital
information by:

. identifying digital objects for which preservation responsibility has

. storing information about decisions and actions relating to preserved

. documenting preservation processes, such as migrations,
and emulations

. recording the effects of those preservation processes

. supporting processes ensuring the authenticity of digital objects over

The Preservation Metadata Schema details data elements needed to support
preservation of digital objects, as well as elements needed to manage
metadata record itself. The document has been developed in light of
international research, including a discussion draft from the National
Library of Australia, the UK-based CEDARS program, OCLC/RLG activities
and the emerging consensus around the OAIS Reference Model.

The Library has tried to strike a balance between the principles of
preservation metadata as expressed through this international research,
the practical need to implement a working set of preservation metadata
the increasing quantities of electronic material coming into the

Other preservation related work currently underway at the National
includes researching tools to automatically extract metadata from the
headers of digital files and development of a repository for the
preservation metadata.

For more information about the Preservation Metadata Schema, please
Dave Thompson ([log in to unmask]).

Sam Searle
Digital Library Projects Leader
National Library of New Zealand
Tel: +64 4 474 3032

*****End of forwarded message*****

2.  JISC Digital Preservation development program for 2002-3 now

These pages have recently been added to the JISC Website and open out
recent or current project and activities undertaken or supported by the
Digital Preservation Focus as part of its development program. This
program supports implementation of the <A
Continuing Access and Digital Preservation Strategy 2002-5</A>. Details
and deliverables for the program will continue to be added and announced
individually - a full list of projects and areas of ongoing work
available from the main program pages is given below.

Feasibility and Scoping Studies

<A HREF="">
Archiving E-Publications: Outline of JISC Consultancy</A>

<A HREF="">
Web-archiving : Outline of JISC and Wellcome Trust Consultancy </A>

<A HREF="">
Archiving of E-prints: Outline of JISC Consultancy</A>

<A HREF="">
e-science audit: Outline of JISC Consultancy</A>

Archiving of E-learning: Outline (forthcoming)

Digitization: retention criteria and long-term preservation Outline

Services, Advice and Support

<A HREF="">Digital Preservation Coalition</A>
Digital Curation Centre (forthcoming)

<A HREF="">Institutional Records
Management</A> (community call November 2002)

Format and Rendering Project</A>

<A HREF="">
Revision of Records Life Cycle Report </A>

<A HREF="">
Preservation Management of Digital Materials Handbook</A>

Pilot Project Web-archive (forthcoming)

RLG/JISC/LC conference (forthcoming)

Workshops (forthcoming)


3. Archiving E-Publications: Outline of JISC study now available

Archiving E-Publications: Outline of JISC Consultancy (May 2002 - April

This study is being undertaken as part of the 2002-3 Development program
for the JISC Digital Preservation Strategy 2002-5. The outline and
interim outputs are available on the JISC Website at
<A HREF=""></A>

The long-term archiving of scholarly publications is a key concern of
academic authors and customers of STM publishers.  Subscribers to
e-journals, particularly academic libraries whose core business depends
on being able to cite and ensure future access to published works, are
also deeply concerned with ensuring provision for continuing access to
licensed publications.

The transition from purchasing print journals, which are then owned by
libraries, to licensing access to content controlled by publishers,
requires planning and collaboration to provide an assurance of continued
access at an
affordable price. In terms of licensed e-journals, the JISC National
Electronic Site Licensing Initiative (NESLI) model license attempts to
address the requirements of libraries by the incorporation of three
relating to continued access following termination of the license.
several years in operation, it is now timely to explore the practical
of these licensing clauses. The Cedars project funded by JISC
established a
number of technical approaches which can be applied to long-term
preservation of electronic publications. The project evaluation
highlighted the need for further appraisal of service and business
models. JISC has therefore funded a one-year follow-on consultancy by
Maggie Jones to evaluate previous licenses; explore with publishers and
other stakeholders archiving and access provisions; and evaluate future
options for archiving of licensed e-journals and access arrangements.
Interim deliverables from the study are being made available from the
JISC Website:

Digest of Desk-top Research (October 2002)</A>, 55kb pdf

Summary of Questionnaire Responses from UK Higher and Further Education
Libraries (October 2002)</A>, 36kb pdf


4. Workshop on digitization for cultural and heritage professionals,
Hill (USA), 11-16 May 2003

The School of Information and Library Science at the University of
North Carolina, Chapel Hill in conjunction with the Humanities
Advanced Technology and Information Institute, University of
Glasgow, and Rice University's Fondren Library is pleased to
announce the fourth Digitization for Cultural and Heritage
Professionals course, May 11th - May 16th, 2003. The course ran at
Rice University, Houston in 2000 and 2001 and at UNC-Chapel Hill in
March of  2002. Full information, course details, and an online
registration form can be found on the SILS web pages at:

The one-week intensive course will consist of lectures; seminars;
lab-based practicals (offering both guided tuition, as well as an
opportunity for individual practice) and visits to the UNC and Duke
University libraries. The teaching team includes Drs. Seamus Ross
and Ian Anderson from Glasgow, Dr. Helen Tibbo from UNC-CH, Dr. Lisa
Spiro from Rice University, Dr. Paul Conway from Duke University,
and Steven Weiss, head of UNC-CH's Southern Folklife Collection.

Enrollment is limited on the course, so please register early to
confirm a place.

Costs, Registration, and Deadlines. Course Fees (including study
materials, mid-morning coffee, lunch, and afternoon tea breaks, not
including accommodation):

    *   Advanced booking price: $675 (if a place is booked and the
        course fees are paid by March 1, 2003).

    *   Normal price: $775 (if a place is booked and the course fees
        are paid after March 1, 2003)

Please register online at <URL:>
Or for registration questions, contact:

    Ms. Ann Lambson
    School of Information and Library Science
    Manning Hall CB#3360
    University of North Carolina at Chapel Hill
    Chapel Hill, NC 27599-3360
    Fax: 919-962-8071
    [log in to unmask]

For course content questions, contact:

    Dr. Helen R. Tibbo
    School of Information and Library Science
    Manning Hall CB#3360
    University of North Carolina at Chapel Hill
    Chapel Hill, NC 27599-3360
    Fax: 919-962-8071
    [log in to unmask]


5. NISO Publishes RFP Writer's Guide to Standards


Press Contact: Patricia Harris
Executive Director NISO
(301) 654-2512
Email: [log in to unmask]

NISO Publishes Guide to Standards for Library Systems

Bethesda, Md., USA - (December 19, 2002) - The National Information
Standards Organization (NISO) announces the publication of The RFP
Writer's Guide to Standards for Library Systems, a manual intended to
aid library system Request for Proposal (RFP) writers and evaluators
in understanding the relevant standards and determining a software
product's compliance with standards.

The widespread use of Integrated Library Systems (ILS), global
communications via the Internet, and growing numbers of digital
library initiatives have made the need for compliance with standards
more critical than ever.  Implementing information products and
systems that support standards can ensure that libraries will be able

* integrate electronic content products from multiple vendors;

*  resource share on a wider geographic scale, even globally;

*  participate in more cooperative programs with other organizations,
including ones outside the library community;

*  speed up the "time to market" of library materials, i.e. the time
to acquire, catalog, process, and circulate an item;

*  provide remote access to library services;

*  reduce the need for user training;

*  operate successfully with their parent organization's computing

*  migrate cost effectively to newer systems; and

*  more easily adopt new technologies.

The RFP Writer's Guide to Standards for Library Systems identifies
critical standards in the areas of Bibliographic Formats, Record
Structure, Character Sets, Exchange Media, Serials Identifiers,
Binding, Circulation Protocols, Barcodes, Interlibrary Loan (ILL),
Electronic Documents, Electronic Data Interchange (EDI), Information
Retrieval, Metadata, and Web Access.  For each standard, the
applicability to libraries is described, sample RFP language is
provided, and compliance assessment issues are discussed.  "Having
recently participated in writing an RFP, I wish I'd had this Guide in
hand," stated Priscilla Caplan, Assistant Director of Digital Library
Services at the Florida Center for Library Automation.  "It's easy to
rattle off a list of standards to be supported, but another thing
altogether to specify standards compliance in a way that discriminates
between different vendor implementations."

Copies of the guide are available in print from NISO Press or for
free download from NISO's website


6. AMIA 2003 Annual Conference, Vancouver (Canada), November 18-22,
Call for proposals

18-22, 2003)

Conference Program Proposal Forms for the Association of Moving Image
Archivists' Annual 2003 conference, scheduled to be held in
Vancouver, British Columbia (Nov. 18-22, 2003), are now available on
the AMIA web-site:

Conference Program Proposals are due on Monday, February 3, 2003.
Please send your proposal(s) to the AMIA Office at: 1313 North Vine
St., Hollywood, CA 90028; Fax: 323-463-1506; Email:
<[log in to unmask]>


7. The "Freedom of expression in the Information Society" report now
available, in English and French

The "Freedom of expression in the Information Society" report now
19/12/2002 - A true information society cannot be conceived without
guaranteeing freedom of expression and in particular freedom of the
and the media. This is one of the main conclusions issued from the
of Expression in the Information Society" symposium final report that is
available both in French and English versions.


8. Comma - Archives, Memory, and Knowledge in Central Europe - Call for

In 2004, an issue of the International Council on Archives journal Comma
will be devoted to the theme of "Archives, Memory, and Knowledge in
Europe."  This issue will appear mid-2004, in anticipation of the ICA
Congress in Vienna, from August 23 to 27, 2004.  The journal's thematic
issue will help set the stage for discussion, debate, and reflection in
Vienna and beyond.  The editorial board of Comma is seeking
from authors, in particular from archivists, historians, political
cultural anthropologists, teachers of archival studies, state
administrators, and other observers of Central Europe.  For further
information see:  <>


9. EAD 2002 - RELEASED

EAD 2002 has been officially launched.

The official site is at:

See also Robin Cover's announcement which has many related links and


10. Presentation Cultural Heritage trial projects: Luxembourg 13-14

Cultural Heritage trial projects
Exploitation Event
13 - 14 February 2003

TRIS is a European Commission Accompanying Measure coordinating 25
EC-funded trial projects to increase their impact and exploit their
Involving more than 80 institutions all over Europe, including
museums, archives, historic sites, educational and research
local authorities and IT companies, the trials are stimulating the
implementation of innovative products and services in the cultural
sector by experimenting with, and testing the application of existing
technologies in the cultural field.

After more than one year following the launch of the 25 trial projects,
most of them completed, the Cultural Applications Unit of DG Information
Society of the European Commission in co-operation with TRIS, is
a workshop aimed at discussing the results of the projects and their
exploitation by third parties interested in cultural heritage

During the event, which will be held in Luxembourg on 13 and 14 February
2003, at the European Commission's Jean Monnet Building, 24 trial
will present their results to key players from the Cultural Heritage
The aim is to provide a forum for discussion on the commercial and
exploitation of the trials' results. The workshop also aims to provide
participants with an opportunity to learn about some of the most
approaches and technologies for the cultural domain, and to network with
their European counterparts and European Commission's representatives.

The updated agenda of the event and the registration form are available
on-line at: These
pages also provide information about the venue of the conference,
transportation, accommodation etc.