Digital Archivist
Manuscripts & Archives
Sterling Memorial Library
Yale University
Rank:  Librarian I-II

Fixed Duration:  28-October-2011 end date (approximately 18 months
from date of hire)
Schedule:  Full-time (37.5 hours); Standard Work Week (M-F, 8:30 - 5:00)

The University and the Library

The Yale University Library, as one of the world's leading research
libraries, collects, organizes, preserves, and provides access to and
services for a rich and unique record of human thought and creativity.
It fosters intellectual growth and supports the teaching and research
missions of Yale University and scholarly communities worldwide. A
distinctive strength is its rich spectrum of resources, including
approximately thirteen million volumes and information in all media,
ranging from ancient papyri to early printed books to electronic
databases. The Library is engaging in numerous projects to expand
access to its physical and digital collections. Housed in twenty-two
buildings including the Sterling Memorial Library, the Beinecke Rare
Book and Manuscript Library, and the new Bass Library, it employs a
dynamic and diverse staff of nearly six hundred who offer innovative
and flexible services to library readers. For additional information
on the Yale University Library, please visit the Library's Web site

Manuscripts and Archives

Manuscripts and Archives in the Yale University Library is a major
center for historical inquiry and also serves as the documentary
memory of Yale University. The repository holds 64,000 linear feet of
material. Half of the holdings is comprised of more than 1700
collections of personal and family papers and organizational records
that document a variety of subject and geographical areas, and half is
comprised of the Yale University Archives. The repository also
preserves and services 4000 testimonies from the Fortunoff Video
Archive for Holocaust Testimonies. Each year the materials are
consulted by more than 1000 Yale faculty and students and scholars
from the United States and throughout the world. The staff of the
repository consists of fourteen professionals, two managers, ten
support staff, and fifteen student assistants and occasional temporary
positions. They are responsible for the selection, acquisition,
arrangement, description, and preservation of manuscript and archival
collections and for providing reference services for in-person and
long-distance research, services to University offices, and teaching
assistance in the use of the collections.

General Purpose

Reporting to the Senior Archivist for Digital Information Systems/Head
of the University Archives, the Digital Archivist will join a dynamic
group of archivists and helps to ensure effective acquisition,
description, preservation, future migration, access to and security of
digital component of manuscripts collections acquired by the
department. Primary focus will be on the management, appraisal,
description, and preservation of born-digital components of
manuscripts collections.


Drives management, appraisal, description, and preservation of
born-digital components of manuscripts collections. Explores and
proposes new technologies, including Web 2.0, to meet research and
reference needs of patrons and staff. Serves as the systems team
liaison to the public services unit. Under the direction of the Senior
Archivist for Digital Information Services, the systems team employs
digital technologies to transform departmental processes and
operations and ensures the functioning of the department's technology
infrastructure.Serves as the web manager for the Manuscripts &
Archives and Fortunoff Video Archive for Holocaust Testimonials (VAHT)
public web portals, utilizing Cascade Server content management
system, and is responsible for maintaining and updating the
department's internal policies and procedures web site, utilizing
SharePoint. Assists in research services functions of the department
through weekly service on the reference desk, involvement in primary
source instruction, and assistance with the exhibit program.

Utilizing departmental and library digital infrastructure, manages
preservation and access copies resulting from digital duplication.
Assesses existing infrastructure and suggests changes as necessary.
Supports and manages technical aspects of the VAHT digitization
collections digitization project. Actively participates in library-
and university-wide efforts to preserve and disseminate digital
collections, wherever that work might be undertaken. Serves on
requisite committees, as necessary. In particular, participates in the
development of digital repository functionality to support users in
determining the existence, description, location, and availability of
digital collections stored in the repository, as well as applying
restrictions and controls to limit access to specially protected
collections, generating responses, and delivering the responses to

Addresses the integration of digital collections with EAD finding
aids. Provides technical skills (XML, XSL stylesheet transformation
and XSL FO for PDF generation to support EAD finding aids maintenance
and development throughout the Yale University Library. Engages
actively with professional organizations and literature; keeps abreast
of archival trends and developments. Participates in and contributes
to library long-term planning and is professionally active in library,
scholarly and/or academic organizations. Represents the library and
the University in the academic and professional community by serving
on various committees and task forces. May be required to assist with
disaster recovery efforts. May be assigned to work at West Campus
location in West Haven, CT.


Master's degree from an ALA-accredited program for library and
information science and/or Master's degree in history or related
discipline. Appointment to the rank of Librarian II requires a minimum
of two years of professional archival or digital records management
experience and demonstrated professional accomplishments appropriate
to the rank. Demonstrated knowledge of digital archival and records
management principles and practices, as well as the systems and
automation techniques utilized. Demonstrated ability to work with
databases, migrate data from one database system to another, and
develop functional requirements for programmers building new database
applications. Familiarity with EAD, MODS, METS, XML/XSL and other data
structure standards relevant to the archival control of digital
collection materials. Demonstrated ability to communicate effectively,
both orally and in writing. Demonstrated skills in web site creation
and management. Ability to work independently and collaboratively in a
team environment.


Experience integrating digital and non-digital material into archival
arrangement and description. Experience with web-based content
management systems and page authoring tools such as Cascade Server and
SharePoint. Experience providing reference service in an academic
repository. Ability to conduct training in technical areas.

Salary and Benefits

Rank and competitive salary will be based upon the successful
candidate's qualifications and experience (min: 50,500). We invite you
to discover the excitement, diversity, rewards and excellence of a
career at Yale University. One of the country's great workplaces, Yale
University offers exciting opportunities for meaningful accomplishment
and true growth. Our benefits package is among the best anywhere, with
a wide variety of insurance choices, liberal paid time off, fantastic
family and educational benefits, a variety of retirement benefits,
extensive recreational facilities, and much more. Applications
consisting of a cover letter, resume, and the names, titles, and
contact information for three professional references should be sent
by creating an account and applying online at for
immediate consideration - the STARS req ID for this position is
9352BR. Please be sure to reference #9352BR in your cover letter.

Background Check Requirements

All external candidates for employment will be subject to
pre-employment screening. All offers are contingent on successful
completion of a background check. Internal candidates are also subject
to pre-employment screening for this position.

Yale University is an affirmative action/equal opportunity employer.
Yale values diversity in its faculty, staff, and students and strongly
encourages applications from women and members of underrepresented
minority groups.