We have the exact same problem here. We've recently decided to go with
Islandora[1] for digital asset management, and DiscoveryGarden[2] told us
they can set up Islandora to provide that kind of granular access. It will
be several months at best until we get around to implementing that stage of
the project, though, so I can't yet tell you how "quick and easy" it is in




Julia Bauder

Data Services Librarian

Interim Director of the Data Analysis and Social Inquiry Lab (DASIL)

Grinnell College Libraries

1111 Sixth Ave.

Grinnell, IA 50112


On Wed, Nov 2, 2011 at 10:36 PM, William Denton <[log in to unmask]> wrote:

> Some of us at work were talking about a problem the archivist and other
> digitizing people have: showing particular digitized objects to particular
> people with particular restrictions.  We called it GRAP:  the granular
> restricted access problem.
> Here's the archivist's description.  If you also had this problem and
> found a solution, we'd love to know.
> # ----- begin GRAP
> We are generating lots of digital assets (TIFFs of historical photographs,
> WAVs of sound recordings and oral histories, etc.) not only in the course
> of our regular digitization-for-access activities but also as a result of
> researcher requests and requests through Accessibility Services.
> We have a institutional digital repository (DSpace) that works well as a
> mass distribution tool, but as with most primary sources there are often
> additional restrictions on access based on copyright, donor permissions,
> third party privacy issues and other legislation.  We are struggling to
> find ways of promoting these resources that have additional access
> restrictions.
> What we want:
> A system of storing and organizing all digitized materials in one place so
> that everyone (librarians, archivists, technicians, IT, scholars, faculty,
> students) can find them.
> A means of managing and tracking all these objects that will allow:
> - the creation of unique identifiers (to generate statistical metrics,
> track chains of custody, access etc.)
> - quick and easy updating
> - access controls, possibly with time limits, for all material (X to the
> public, Y to this person, Z to students in HUM 101 for one week)
> - seamless streaming of audio and video (with access controls)
> # ----- end GRAP
> Any suggestions welcome.  I'll pass along and report back.
> Thanks,
> Bill
> --
> William Denton
> Toronto, Canada