Opportunity type: Fixed-term, Full-time

Working hours: 36 hours per week

Salary:Up to £45,000 per annum, dependant on the skills and experience of the
successful candidate

Location:London: Tate Britain, Millbank

Closing date:12 June 2012at 17:00


The aim of Tate is to increase public awareness, understanding and enjoyment
of British art from the 16th century to the present day, and of international
modern and contemporary art.

The vision for 'Transforming Tate Britain: Building, Archives, Access' is to
provide a model for transforming the way that people can access, engage with
and learn about Britain's cultural heritage by using archival sources. We will
do this through large scale digitisation of Tate's rich archive collections
and associated learning and outreach programmes. In tandem we will transform
the original 19th century building to meet the needs and expectations of 21st
century audiences.

We will digitise 52,000 items from 52 archive collections, selected to give a
broad picture of art and artists in Britain during the 20th century. We will
create the technical infrastructure to integrate this archive material with
65,280 digitised artworks from Tate's collection already available online. The
project is designed to ensure that audiences have the tools to enjoy and
contribute to this heritage and engage in dialogue with Tate and each other
about it.

You can find further information about Tate Archive and our collections at

Purpose of Job

The Project Manager is responsible for ensuring that the Archives and Access
strand of the Transforming Tate Britain project is delivered on time, to
budget and to the required quality standard.

Main Activities/Responsibilities

Managing project activity

Lead a cross-departmental team to deliver the Transforming Tate Britain:
Archives and Access project.

Establish and maintain a project plan based upon detailed understanding of
each element of the project covering archive cataloguing, digitisation, data
capture, IS system and web development, legal processes, learning and outreach
activities, ensure all dependencies and resource requirements both within and
beyond the project are identified.

Implement robust project management processes and controls including a clear
project definition document, stage and milestone plan, definition of all major
deliverables, quality management plan, reporting schedule, RAID (Risks,
Assumptions, Issues, Dependencies) logs.

Define and manage project scope, ensure that the project undertakes all the
work required and prevent scope creep.

Manage progress, ensure that project milestones are met and the project
finishes on time.

Ensure appropriate workflows are developed for all areas of project activity,
according to best practice and standards for large scale digitisation of
fragile archival materials.

Ensure that project staff create effective, repeatable processes and document
them for future use.

Ensure that the quality of deliverables is up to the benchmarks agreed in
project specifications.

Manage the co-ordination of external partners, oversee development and
delivery of outreach activities in five UK regions.

Maintain the project risk register, undertake risk assessments and ensure that
controls are in place to mitigate risks.

Manage, resolve and document project issues and escalate as appropriate.


Manage the project delivery group.

Report on progress to Project Board, Project Lead, Project Sponsor and
Heritage Lottery Fund.

Communicate with all interested parties to disseminate information about the
project's goals, progress and potential future directions.

Manage reporting on project evaluation.


Manage the overall project budget, with responsibility for keeping costs
within the approved budget.

Recruit staff, arrange training and liaising with line managers throughout the

Manage input from freelancers and consultants within the defined budget.

Co-ordinate procurement for the project and ensure adherence to agreed

Address long term sustainability of the project's activities and produce an
exit strategy.

Person Specification


Proven experience of managing the successful delivery of large-scale
digitisation projects of fragile/archival materials, including underlying
technical processes, IS, and website developments.

Proven experience of managing extensive learning outreach projects.

Proven ability of implementing robust project management techniques, based on
recognised good practice.

Experience of leading and motivating a project team.

Ability to engage and gain commitment from people at all levels, including
senior managers and external stakeholders.

Effective, energetic and articulate thinker, good at working with people to
solve problems.

Ability to remain calm under pressure but adept at creating a sense of urgency
and generating momentum.

Experience of managing and monitoring budgets.

High level of personal effectiveness, ability to prioritise and deliver
quality work to deadlines.

Excellent written and oral communication skills including proven ability to
write formal reports and deliver presentations.

Awareness of issues of equality and cultural diversity as they affect the work
of a major museum or allied organisation.

An interest in and commitment to the work of Tate.


Experience of working in the cultural heritage or education sector.

Relevant project management qualification such as PRINCE2 or PMI.

Ability to use MS Project or similar project management software.

A good practical understanding of developing, enhancing and applying metadata
schemas for resource discovery, technical management and digital preservation.

The closing date for the submission of completed application forms is Tuesday
12 June 2012 at 17:00.

Our jobs are like our galleries, open to all.

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