Preservation Department

Yale University Library

New Haven, CT

Rank: Librarian 1-5 (Grade 23-29)

Schedule: Full-time (37.5 hours per week); Standard Work
Week (M-F, 8:30-5:00)

Yale University offers exciting opportunities for achievement and growth in
New Haven, Connecticut. Conveniently located between Boston
and New York, New Haven is the creative capital of Connecticut with cultural
resources that include two major art museums, a critically-acclaimed repertory
theater, state-of-the-art concert hall, and world-renowned schools of
Architecture, Art, Drama, and Music.

The University and the Library:

The Yale University Library, as one of the world's leading research libraries,
collects, organizes, preserves, and provides access to and services for a rich
and unique record of human thought and creativity. It fosters intellectual
growth and supports the teaching and research missions of Yale University and
scholarly communities worldwide. A distinctive strength is its rich spectrum
of resources, including around 12.8 million volumes and information in all
media, ranging from ancient papyri to early printed books to electronic
databases. The Library is engaging in numerous projects to expand access to
its physical and digital collections. Housed in eighteen buildings including
the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library,
and the Bass Library, it employs a dynamic and diverse staff of approximately
five hundred who offer innovative and flexible services to library
readers. For additional information on the Yale University
Library, please visit the Library's web site at

The Preservation Department:

Yale University Library's Preservation Department, started in 1971, is one of
the oldest in the country. It has strong
administrative support and has played a major role in the development of the
preservation field. The Department has system wide
responsibilities and consists of units covering conservation of special and
circulating collections as well as exhibition preparation; of special collections materials and
circulating materials; mass
deacidification; and staff and user-education and
consultation on wide variety of preservation concerns.

Position Focus:

Reporting to the Director of Preservation, the Digital Preservation Manager
(DPM) will develop a plan to ensure effective acquisition, description,
preservation, security of and provision of access to all Yale Library digital
components that must be preserved indefinitely. While
reporting to the Director of Preservation, it is expected the DPM will work
closely with and coordinate digital policies & procedures with Library &
University IT and with Library departments/units that have born digital
collection material, including but not limited to commercially produced
e-resources, and significant digital surrogates of analog material.

Principal Responsibilities:

1. The Librarian 1 is the beginning rank and is expected to demonstrate
excellence in meeting the position responsibilities, as defined by the job
description and annual goals.

2. Begin to fulfill the criteria for service to the library, university,
and/or community.

3. Begin to fulfill the criteria for professional contributions.

4. For a complete description of the position and department, please see the
department URL.

Position Responsibilities:

1. Researches, develops, documents, and implements a digital preservation
program building out of the new Hydra infrastructure taking on a key role to
ensure preservation of all Library digital collections of enduring value:

a. Reviews existing Library practices and analyzes needs and establishes
policies and best practices for the long-term protection and access to digital
materials of all types, both created by or acquired by the Library taking into
consideration Yale's continuing participation in LOCKSS, CLOCKSS, and
Portico; and

b. Works with Library IT and University ITS in the development of a Trusted
Digital Repository (TDR) for Library digital collections.

2. Advises Library staff and develops guidelines for acquisition and long-term
preservation of born digital materials, including the coordination of long-
term preservation strategies for commercial e-resources.

3. Works closely and collaboratively with cataloging staff, archivists,
curators, collection managers, Library IT, and text and image specialists to
ensure consistent procedures and guidelines and to integrate digital
preservation policy requirements into broader organizational policies and

4. Works with Library IT and University ITS to develop an overall migration
strategy that ensures materials in standard and non-standard or obsolete
digital formats are migrated so as to minimize introduction of generational
loss or compromising of authenticity.

5. Prepares digital preservation project proposal guidelines, including
specifications for vendor services that support digital preservation as well
as templates for Request for Proposals (RFPs) and vendor contracts.

6. Educates Library staff in the essentials of the Library digital
preservation program through workshops, web sites, and handbooks, etc.

7. Creates and maintains a complex network of professional relationships
inside the Library, the University, and throughout the digital and library
professions, in order to increase the capability of the Library system to
preserve its digital collections.

8. Develops and maintains disaster recovery planning and policy document for
digital materials in coordination with the Library IT and University ITS

Required Education & Experience:

Master's degree in Library Science from an American Library Association
accredited Library school. In selected instances, a post-graduate degree in a
related discipline may be required or substituted for an MLS. Appointment to
this rank is limited to two years at which time it is expected that the
individual will develop necessary requirements to meet expectations of
performance at the Librarian 2 level.

Required Skills and Abilities:

1. Appointment to Librarian 2 requires at least 3 years of relevant
professional experience; Librarian 3 rank requires at least 5 years of exp.;
Librarian 4 at least 8 years of exp.; and Librarian 5 at least 12 years of
exp.; and demonstrated professional accomplishments appropriate to the rank.

2. Demonstrated ability and success in the development and/or management of a
digital library, archive or repository. Demonstrated
ability to conceptualize, define and manage large, complex technology

3. Demonstrated knowledge of current research on contingency plans against
threats to the digital collections, such as industry changes to file formats,
natural disaster, & security breaches. Demonstrated
knowledge of the vibrant & changing landscape of digital preservation

4. Demonstrated ability to meet the preservation challenges facing academic
libraries along with ability in one or more digital asset management systems;
i.e. CONTENTdm, Artesia, FEDORA, etc. Demonstrated ability
with current technologies, standards & practice in preservation of digital

5. Excellent oral and written communication skills.

Preferred Education, Experience, and Skills:

1. Project management training.

2. Familiarity with the requirements of a Trusted Digital Repository.

3. Demonstrated knowledge of Intellectual Property and Rights management as it
relates to digital assets.

4. Familiarity with preservation principles and procedures relating to library

Salary and Benefits:

We invite you to discover the excitement, diversity, rewards and excellence of
a career at Yale University. One of the country's great workplaces, Yale
University offers exciting opportunities for meaningful accomplishment and
true growth. Our benefits package is among the best anywhere, with a wide
variety of insurance choices, liberal paid time off, fantastic family and
educational benefits, a variety of retirement benefits, extensive recreational
facilities, and much more.

Applications consisting of a cover letter, resume, and the names and contact
information of three professional references should be sent by creating an
account and applying online at for immediate consideration -
the STARS req ID for this position is 20229BR. Please be
sure to reference #20229BR in your cover letter.

Background Check Requirements:

All external candidates for employment will be subject to pre-employment
background screening for this position, which may include motor vehicle and
credit checks based on the position description and job requirements. Internal
candidates may be subject to a motor vehicle or credit check for this position
based on the position description and job requirements. All offers are
contingent on successful completion of the required background
check. Please visit for additional information
on the background check requirements and process.

Yale University is an affirmative action/equal opportunity
employer. Yale values diversity in its faculty, staff, and
students and strongly encourages applications from women and members of
underrepresented minority groups.

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