The University of Florida Libraries was awarded a grant from the National
Endowment for the Humanities (NEH) to digitize Florida and Puerto Rico's
microfilmed newspapers as part of the Florida and Puerto Rico Digital
Newspaper Project. The FPRDNP, a state partner in the National Digital
Newspaper Program developed by NEH and the Library of Congress, will digitize
100,000 pages of historical Florida and Puerto Rico newspapers published
between 1836 and 1922 in English and Spanish. The digitized newspapers will be
included in the Library of Congress' Chronicling America database.

The Project Coordinator reports to the Project Director at the University of
Florida (UF) George A. Smathers Libraries and works in close collaboration
with University of Puerto Rico Rio Piedras (UPR-RP) project personnel. The
Project Coordinator is responsible for the day-to-day coordination and
management of the Florida and Puerto Rico Digital Newspaper Project (FPRDNP).
These duties include technical and administrative activities; overseeing
microfilm duplication and digital conversion activities for historic
newspapers; managing relationships with vendors and external partners; and
assisting in outreach activities, including the development of the project web
site, wiki and listserv/discussion board.


Project Planning

• Manages project staff and coordinates project workflows.

• Works with UF project personnel, Advisory Board members, the Library of
Congress, and partners at UPR-RP to develop the FPRDNP.

• Assists in Request for Proposals (RFP) process to evaluate vendors for
digitization, metadata, and optical character recognition output.

• Develops delivery schedules; maintains tracking system/database for
microfilm and digital deliverables.

• Creates documentation, and maintains complete and accurate records of all
work performed.

• Reports microfilm selection data and digital deliverables fulfillment,
including titles, reels, and page counts.

Technical/Procedural Oversight

• Oversees digitization, metadata capture, and OCR output; performs quality
review of all assets and related activities for digitizing historic

• Works with vendors to ensure quality microfilm duplication and deliverables
for digital assets, and to negotiate budgetary issues.

• Coordinates cataloging/metadata professional workflows for microfilm
inventory and metadata collation.

• Evaluates newspaper microfilm quality and suitability for digitization.

Project Outreach, Publicity and Communication

• Works with UF project personnel, Advisory Board members, the Library of
Congress, and partners at UPR-RP to publicize the FPRDNP.

• Manages the development of the project website, wiki and listserv/discussion

• Collaborates with Project Director to deliver progress reports on a
specified schedule.

• Responds to public, professional and scholarly inquiries.

Other Duties as Assigned

• Attends training (in person and online) directly relevant to project.



Bachelor's degree and four years of related library experience; or a Master's
degree and two years of related library experience; or any equivalent
combination of experience, training and/or education.


• Demonstrated project management experience.

• Experience with and a solid understanding of digitization and/or microfilm
conversion projects, including microfilm inspection and assessment for

• Quality control experience.

• Experience with standards-based metadata schemas (non-MARC and MARC) and
principles governing standards in digital libraries.

• Knowledge of newspapers or serials, and ability to assess complex
relationships between titles.

• Strong interpersonal, organizational, and communication skills, the ability
to work with a variety of people.

• Demonstrated ability to pay attention to detail.

• Flexibility and willingness to shift priorities according to current needs.

• National Digital Newspaper Program prior experience.

• Familiarity with XML.

• Knowledge of Spanish.

• Commitment to diversity and inclusion


The University of Florida (UF) is a major, public, comprehensive, land-grant,
research university. The state's oldest and most comprehensive university, UF
is among the nation's most academically diverse public universities. UF has a
long history of established programs in international education, research and
service. It is one of only 17 public, land-grant universities that belong to
the Association of American Universities. UF traces its beginnings to a small
seminary in 1853 and is now one of the largest universities in the nation,
with more than 50,000 students. For more information, please consult the UF
homepage at


The George A. Smathers Libraries is a member of the Association of Research
Libraries (ARL), the Center for Research Libraries (CRL), the Association of
Southeastern Research Libraries (ASERL), and LYRASIS. The library staff
consists of more than 400 FTE librarians, technical/clerical staff and student
assistants. The George A. Smathers Libraries organizational chart is available
at: For more information about the
Libraries, please visit


The Humanities and Social Sciences Library (Library West) is the largest
branch library on the UF campus, with 14 faculty and 16 staff members, seating
for 1,400 patrons, and 150 public computers. Last year, Library West received
over 1.4 million visitors. Renovated in 2006, the branch offers 17 group study
rooms, 3 media rooms, including video conferencing facilities, faculty and
graduate carrels as well as a limited-access floor for graduate students. Two
classrooms are available, one with auditorium-style seating and the other with
19 computers for hands-on instruction. Within the branch, there are four
functional units: Research Assistance, Instruction and Outreach, Collections,
and Circulation; these units are managed by coordinators who oversee the daily
functions. Programs and lectures are scheduled throughout the year in the
Information Commons area. The branch is also home to the Libraries
Administration, Human Resources and Fiscal Services, Library Facilities
Planning, and the Access Support unit providing ILL and Reserves services for
all branches. A Starbucks is located in the building.


Gainesville, Florida and the surrounding community are home to approximately
240,000 people and both the University of Florida and Santa Fe College.
Situated just over an hour from the Gulf of Mexico and the Atlantic Ocean, the
city is surrounded by over 40 nature parks, including many spring-fed lakes
and rivers. In 2007, Gainesville was ranked as the "Best Place to Live and
Work" by Frommer's Cities Ranked and Rated and as one of the "Best Places to
Live and Play" by National Geographic Adventure. Gainesville is known as an
innovative municipal government and an innovative city. Gainesville continues
to receive national recognition as a top-rated city. Some of Gainesville's
accolades are listed at the Gainesville Awards and Recognition link. A recent
article in Florida Trend Magazine offers an in depth Community Portrait of
Gainesville and the University of Florida. The area has numerous cultural
institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa,
Tallahassee, and St. Augustine are all within a two hour drive.


Vacation days, paid holidays, and sick leave days; retirement plan options;
insurance benefits; tuition fee waiver program; no state or local income tax.
Prospective employees should review the information about employment and
benefits at UF available at


The University of Florida is an Affirmative Action, Equal Opportunity Employer
and encourages applications from women and minority group members. We are
dedicated to the goal of building a culturally diverse and pluralistic
environment; we strongly encourage applications from women, members of
underrepresented groups, individuals with disabilities, and veterans. As part
of the application process, applicants are invited to complete an on-line
confidential and voluntary demographic self-disclosure form which can be found
at: This information is collected by
the University of Florida's Office of Human Resources to track applicant
trends and is in no way considered by the Smathers Libraries in the selection

If you are interested in these positions please apply online at referring to requisition number 0903748.

For further details about this position please contact Tina Marie Litchfield
at (352) 273-2595.

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