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Hi An exercise we've just been through (don't ask!) has revealed a dire need to track information about subscription service vendors (e.g. serials, databases, e-book publishers) in a better way than Office documents. I am looking for a tool, ideally one to rule them all. Throwing it out here. The sort of information I am wanting to manage and give everyone an easy reference to is: * name * previous and variant names (they do like to re-brand) * login details (I can probably live with this being in a separate tool) * contact names and numbers * remote host URLs and URL patterns * ways we interact with them (e.g. do we change registered IP addresses by online form or by email notification?) * license information, maybe copies of them * how we authenticate our users * conditions of access (e.g. on/off campus, students/staff/alumni/walk-ins) * a simple activity log or just notes field Excluded or at least hidden from ordinary users: * invoicing and financial information * passwords (seems risky, happy to use a password safe for this) Essentially it's a catalogue/inventory of subscriptions we have. In some respects it's a lightweight CRM. Bonus points, I think, for having citable entries that we can share in emails (URLs probably, so a web interface). It would be brilliant if salient information was structured enough to export summaries or, say, generate EZProxy configuration files. I have been thinking along the lines of Mediawiki, maybe with a good template. From experience though, I worry about the willingness of new users to edit wiki content, especially in templates with lots of curly braces. I don't know if there is an actively maintained plug-in to turn a template into a non-threatening online form. Evan Prodromou's extension seems long abandoned [1]. Solving that issue, I think Mediawiki would be a good fit. So what do folks in this list use for the above functionality and how does it work? Or what _would_ you use? All insight appreciated. Cheers [1] http://www.mediawiki.org/wiki/Extension:Form Hugh Barnes Digital Access Coordinator Library, Teaching and Learning Lincoln University Christchurch New Zealand p +64 3 423 0357 ________________________________ P Please consider the environment before you print this email. "The contents of this e-mail (including any attachments) may be confidential and/or subject to copyright. Any unauthorised use, distribution, or copying of the contents is expressly prohibited. If you have received this e-mail in error, please advise the sender by return e-mail or telephone and then delete this e-mail together with all attachments from your system."