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William, I just went through IRB in January for the usability studies I'm doing this semester. I couldn't think of any reason I would ever want to be able to go back and associate names with results of usability studies, so I took the simple route: I don't retain people's names anywhere other than on the informed consent forms. When I was doing surveys, each set of answers got assigned a unique ID so that I could keep track of which answers were from the same person. That ID is not associated with the person's name anywhere, and I also haven't been collecting demographic information. This might be more simplistic than what you're going for, but it's working out really well for me. Emily Emily Mitchell Librarian / Webmaster 214 Penfield Library SUNY Oswego Oswego, NY 13126 Phone: 315-312-3540 On Thu, Mar 20, 2014 at 4:05 PM, Hicks, William <[log in to unmask]>wrote: > Anybody have advice on maintaing records related to usability studies, > interviews, etc. with regards to records retention/IRB policies in your > university settings? I'm putting together an IRB application at my > institution and am curious what any of you might have done for this sort of > stuff. Particularly how you might have coded/anonymized and stored results > from interviews to maintain confidentiality. > > I'll have the sort of standard informed consent, and a > photographic/audio/video release form for an observational study you might > expect, but I'd also like to put as much raw data into our data repository > afterwards as I can too so there are a number of complicated things going > on at once. > > Any thoughts would be appreciated > > > William Hicks > > Digital Libraries: User Interfaces > > email: [log in to unmask] >