I just went through IRB in January for the usability studies I'm doing this
semester.  I couldn't think of any reason I would ever want to be able to
go back and associate names with results of usability studies, so I took
the simple route: I don't retain people's names anywhere other than on the
informed consent forms.

When I was doing surveys, each set of answers got assigned a unique ID so
that I could keep track of which answers were from the same person.  That
ID is not associated with the person's name anywhere, and I also haven't
been collecting demographic information.

This might be more simplistic than what you're going for, but it's working
out really well for me.


Emily Mitchell
Librarian / Webmaster
214 Penfield Library
SUNY Oswego
Oswego, NY 13126
Phone: 315-312-3540

On Thu, Mar 20, 2014 at 4:05 PM, Hicks, William <[log in to unmask]>wrote:

> Anybody have advice on maintaing records related to usability studies,
> interviews, etc. with regards to records retention/IRB policies in your
> university settings?  I'm putting together an IRB application at my
> institution and am curious what any of you might have done for this sort of
> stuff. Particularly how you might have coded/anonymized and stored results
> from interviews to maintain confidentiality.
> I'll have the sort of standard informed consent, and a
> photographic/audio/video release form for an observational study you might
> expect, but I'd also like to put as much raw data into our data repository
> afterwards as I can too so there are a number of complicated things going
> on at once.
> Any thoughts would be appreciated
> William Hicks
> Digital Libraries: User Interfaces
> email: [log in to unmask]