I've worked for four different colleges and two of them used Sharepoint and allowed one person from each department to have minimal editing privileges. Those edits had to be approved before being published. We were allowed server space at the other institution and even though the melting department there had their hands in everything, they never thought about the Library's website. All four places complained about how restricted the library was in controlling its own content and all four library eventually used google sites and Springshare's Libguides to obviate the need for IT or anyone else to control the library's content. I think that is the best option. All you have to do is have a basic library website with a links to the guides or google sites. Custom URLs and institutional look and feel are ideal though. 


Cornel Darden Jr. 

Sent from my iPhone

> On Sep 2, 2014, at 11:32 AM, Hannah Co <[log in to unmask]> wrote:
> Hi Brad,
> My current workplace is set up in the campus CMS, Umbraco. It is very
> limiting in what we can do (can't use widgets without permission), and
> time-consuming to make edits. Apparently the state purchased another CMS,
> and no other options will be available. I can't speak for what the new CMS
> will be like, and how much freedom we will have with it (I'm not on that
> committee), but I can say that the current CMS is not good for the library.
> Hannah
> On Tue, Sep 2, 2014 at 11:39 AM, Brad Coffield <[log in to unmask]>
> wrote:
>> Hi all,
>> I would love to hear from people about what sort of setup they have
>> regarding linkage/collaboration/constrictions/freedom regarding campus-wide
>> IT practices and CMS usage and the library website.
>> Some history: For a very long time our library ran its own server and its
>> own website, completely independent of campus-wide concerns (save for
>> occasional requests for help from IT with server issues). A few years ago
>> the server began to reach EOL and it was determined that we couldn't afford
>> to get another. Also around the same time it was deemed that the library
>> website needed a complete re-do. I was tapped to do that re-do. During that
>> process the Marketing dept got involved and it was agreed upon that the
>> library's general look should be aligned with the university's public site
>> (which I think was a good idea). Then it was determined that because of
>> that decision that the simplest way to achieve it was to put us inside
>> their existing CMS which was already setup etc etc.
>> Part of the problem is that the existing CMS is Ektron...
>> The revised library site went live in Ektron 2 years ago. My marketing
>> contact was a massive help in getting it live and training me in ektron
>> etc. He is now no longer with the university and we are in the middle of a
>> transition period.
>> My inclination and desire is to regain some level of independence wherein
>> we collaborate with IT in getting our own server space on their servers but
>> are not tied to their decisions regarding CMS, how and when to go
>> mobile-friendly, etc. Our site is still not fully, truly what it should be
>> because of limitations with Ektron and I would like to get out of it. I
>> would like to have the option to either run a CMS of my choice or go
>> CMS-less (since I'm the only editor). I fear that the site will be held
>> back from being able to do the things that it needs to do.
>> I'm hoping that I can get some responses from you all that way I can
>> informally say "of x libraries that responded y of them are not firmly tied
>> to IT." (or something to that effect) I'm also very curious to read
>> responses because I'm sure they will be educational and help me to make our
>> site better.
>> What kind of setup does your library have regarding servers, IT dept
>> collaboration, CMS restrictions, anything else? I imagine that there are
>> many unique situations. Any input you're willing to provide will be very
>> welcome and useful.
>> Thank you!
>> Warm regards,
>> Brad
>> --
>> Brad Coffield, MLIS
>> Assistant Information and Web Services Librarian
>> Saint Francis University
>> 814-472-3315
>> [log in to unmask]