Portland, OR: Archives Specialist (short term), Oregon Historical Society
Oregon Historical Society

The Oregon Historical Society Davies Research Library is hiring a temporary
Archives Specialist!

We are seeking an Archives Specialist for a temporary, full-time position to
work on library projects. This position has an expected
duration of less than six months, however, we are also seeking additional
funding that may extend this position as fixed-term for up to one
year. This position will only be extended if grant funds
are secured.

Working under the supervision of the Library Deputy Director, the Archives
Specialist will assist with library archival collections processing,
cataloging, and/or digitization projects as assigned.

This position is full-time, non-exempt with a limited duration dependent upon
funding. This position qualifies for participation in the
OHS benefits package. This position does not provide
relocation assistance.

Essential Duties for the Archives Specialist are:

Process archival collections as directed and following OHS library practices.

Using national archival standards, including Describing Archives: a content
standard, create finding aids using Encoded Archival Description.

Using the MARC format, create a catalog records for OCLC and the OHS Library's
online catalog.

Digitize photographs and other archival materials and create associated
metadata following OHS library procedures and adopted standards.

Additional Job Duties and Responsibilities include but are not limited to:

Report progress to Library Deputy Director

Attend Library staff meetings and OHS all-staff meetings

Maintain punctual, regular and predictable attendance

Work collaboratively in a team environment with a spirit of

Display excellent communication skills including presentation, persuasion, and
negotiation skills required in working with customers and coworkers, including
the ability to communicate effectively and remain calm and courteous under

Respectfully takes direction from the supervisor

Performs other duties as assigned.

Required education, skills and experience for this position include:

Bachelor's degree in history or a related discipline from a four year college
or university is required.

Knowledge of current principles and methods of professional archival and
special collections library procedures.

Demonstrated experience processing, cataloging, describing, digitizing, and
preserving archival collections.

Knowledge of description and metadata standards including MARC, RDA, EAD,
DACS, Dublin Core, and XML.

Knowledge of cataloging and descriptive software such as OCLC Connexion and
Xmetal required.

Familiar with online searching techniques and resources.

Preferred education and experience include:

Master's degree in library science or equivalent, from ALA-certified program.

Experience with processing, describing, digitizing, and preserving visual and
media archival collections.

Knowledge of US history and historical research methods, especially the use of

Knowledge of the Oregon Historical Society Library's collections and


The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to
sit; use hands to finger, handle, or feel; reach with hands and arms; and talk
or hear. The employee is occasionally required to stand; walk; and stoop,
kneel, crouch, or crawl. The employee must occasionally
lift and/or move up to 25 pounds unassisted and climb or
balance. Specific vision abilities required by this job
include close vision, distance vision, color vision, depth perception, and
ability to adjust focus. Must be able to use a loupe to perform assigned


The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. This position
occasionally requires the employee to work near moving mechanical
parts. The employee is occasionally exposed to fumes or
airborne particles such as dust. The employee is occasionally exposed to toxic
or caustic chemicals such as nitrate film stock.

This position will work as needed between the OHS facility in downtown
Portland and the Gresham Support Facility (GSF) as
assigned. Must be able to work in a confined space shared
with other workers and/or volunteers.

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