The Public Knowledge Project has an Open Conference Systems that might work. I've never used it, but it might be worth a look.

David Bigwood
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Lunar and Planetary Institute

-----Original Message-----
From: Code for Libraries [mailto:[log in to unmask]] On Behalf Of Alex Armstrong
Sent: Wednesday, January 18, 2017 9:48 AM
To: [log in to unmask]
Subject: [CODE4LIB] Conference management tool for a small event


(Cross-posted on the ICOCL list as well.)

I'm looking for a tool that can help my academic library consortium manage a small (just over 100 attendees, typically) onsite conference.

We have customised our website's CMS to accommodate most user facing aspects, such as presenting program information.

But our behind-the-scenes workflows are ductaped out of JotForm (our forms/surveys tool), Google Sheets, MailChimp, and CSV files. Those who propose sessions do so by filling in a form in JotForm. A team of eight reviews the submissions in a Google Sheet. We send out email notifications to proposers using MailChimp. Finally, we export the accepted proposals in CSV format and import them into the CMS to create the online schedule.

Of all these pieces, the reviewing proposals component is the weakest piece. It's not a lot of fun reviewing 50-odd proposals in a spreadsheet, especially for some of the less techie members of the team. This is what we’re looking to optimize.

So, I’m  looking for something to help us. Web applications, workflows, whatever you've got.


Alex Armstrong
Web Developer & Digital Strategist, AMICAL Consortium [log in to unmask]