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Hello Caroline, This is possible with several FOSS applications. Without knowing where you are starting software-wise, make sure to include a requirement for selective metadata field and record visibility defined by User Role/User Group parameters. That way, you may have several global fields like title, author, contributor, date, rights, but then have user group specific fields unique to your special collections, institutional records, and/or publications teams/departments. In practice, a Super Admin will see every record. Special Collections Admin will only see the records they are meant to see. The public might see fewer still, but from all three departments, though possibly with fewer metadata fields visible. This can make your head spin. Feel free to ask a clarifying question. With Regards, *Matthew Patulski* listening / thinking / doing +1 (616) 361-3951 / [log in to unmask] / linkedin.com/in/mrpatulski