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Hi Amanda- Our institution doesn't have an official policy, but I can email you the one we came up with for internal use around the digitization of a modern archival collection (most people we assume to be living and were therefore really worried about publishing information, such as student ID numbers that were SS#s until 2006 (!)). We had alot of interesting internal debate through this process of trying to identify and solidify what was on the list of private information to be redacted, and it was super interesting to me to think about how we each define privacy so differently as it relates to digitized collections. It also led me down a serious rabbit hole that I ended up putting into print last summer, in case that might be helpful too- Framing Privacy in Digital Collections with Ethical Decision Making- https://www.morganclaypool.com/doi/abs/10.2200/S00863ED1V01Y201807ICR064 Happy hunting! -Ginnie -- Virginia Dressler, MA, MLIS Digital Projects Librarian University Libraries Kent State University Kent, Ohio (330) 672-1465 ________________________________ From: DLF Technologies of Surveillance Group <[log in to unmask]> on behalf of Rust, Amanda <[log in to unmask]> Sent: Tuesday, April 23, 2019 1:44 PM To: [log in to unmask] Subject: Policies around PII in archives/special collections? Hello, all— We’ve been having a discussion in our library about how to find and redact personally identifying information in the special collections we digitize. Our archives are relatively contemporary, so many of our holdings contain social security numbers or credit card numbers. Basically: we don’t want to, through the items we digitize, FURTHER contribute to surveillance culture. We’re aware of DocNow’s excellent guidance at the ethical level: https://news.docnow.io/documenting-the-now-ethics-white-paper-43477929ea3e [https://cdn-images-1.medium.com/max/1200/1*J_22y97O72Ys15AKY4g32w.png]<https://news.docnow.io/documenting-the-now-ethics-white-paper-43477929ea3e> Documenting the Now Ethics White Paper - news.docnow.io<https://news.docnow.io/documenting-the-now-ethics-white-paper-43477929ea3e> news.docnow.io Through the generous support of the Andrew W. Mellon Foundation the Documenting the Now project has had the opportunity to explore the ethical issues that arise from archiving social media, with specific focus on social media content created by participants in the recent wave of African-American activism in response to police shootings. But has anyone developed model policies around this? Maybe your library has already written an implementation policy that follows DocNow ethics? Apologies if this group already has and I missed it on the wiki! We are of course checking within SAA and other communities for models, too, but I thought folks in this group would also have great ideas. Best, Amanda ----------------------------------------------- Amanda Rust (she/hers) Associate Director for Services, Digital Scholarship Group English & Digital Humanities Librarian Northeastern University Library [log in to unmask] / 617-373-8548 ------------------------------------------------ ________________________________ To unsubscribe from the DLF-SURVEILLANCE-TECH list, click the following link: http://lists.clir.org/cgi-bin/wa?TICKET=NzM3MjAyIHZkcmVzc2xlQEtFTlQuRURVIERMRi1TVVJWRUlMTEFOQ0UtVEVDSPz0VL%2BfKXpH&c=SIGNOFF ######################################################################## To unsubscribe from the DLF-SURVEILLANCE-TECH list, click the following link: https://lists.clir.org/cgi-bin/wa?SUBED1=DLF-SURVEILLANCE-TECH