Call for Proposals for RDAP 2020: Connecting Through Data

Research Data Access and Preservation (RDAP) Summit will be held March 11-12, 2020, at the Santa Fe Convention Center in Santa Fe, NM. Workshops are scheduled for March 13, 2020.

  • RDAP Summit is a two-day, single-track event for all who work toward management, access, and preservation of research data. It ends with an optional third day of workshops, some available for a small fee.
  • The program includes presentations, lightning talks, a poster session, discussion panel, and workshops. Optional social activities are also offered.
  • The theme of RDAP Summit 2020 is Connecting Through Data. We encourage attendees to consider how different communities are impacted by our systems, technology, values, and practices, who our communities are by and for, and to look at data services through a critical lens.
Submit Proposal

About the conference theme

We welcome proposals that discuss how data has created connections. This can include but is not limited to:

  • Connections between higher education, the broader public, industry, government and other research data stakeholders.
  • Connections between groups within an organization or institution.
  • How connections have improved lives, especially when data was used for advocacy or change.
  • How these connections have changed the careers of data professionals.
  • How these connections have changed a field and/or industry.
Preference will be given to proposals that critically engage research data systems, technologies, and practices that are traditionally considered neutral. The committee challenges presenters to think about these research data issues in the context of systems of oppression and exclusion (including but not limited to racism, sexism, ableism, homophobia, transphobia, xenophobia, and classism), labor and hierarchies, and capitalism and profit models. Presenters are invited to examine how services, practices, and technology can marginalize or disenfranchise communities, interrogate the implicit or explicit values that inform our choices, or highlight the work being done to create and sustain inclusive communities.

Types of proposals

  • Presentation (which will be matched with a panel), 15 minutes. Remote presentation proposals are welcome.
  • Discussion panel (propose topic and 2-3 participants to have a live discussion), 45 minutes. Remote panelists are welcome.
  • Lightning talk, 5 minutes
  • Poster
  • Workshop, 3 hours or less
Evaluation Criteria

The committee will consider 
  1. the currency and relevance of the topic to the field, 
  2. appropriateness of the proposal for the session type, 
  3. impact of practices, conclusions, or recommendations (if applicable), 
  4. evidence of critical engagement (i.e. considering the context of the topic in the larger world of questions about equity and justice),
  5. organization and clarity, and 
  6. evidence of ethical research practice (if applicable). 

Panel proposals will also be evaluated on engagement of participants and how it will provide and encourage multiple perspectives and views on the topic proposed. Workshop proposals will also be evaluated based on their learning outcomes. Poster and lightning talks can be shorter and more informal and the committee will evaluate them with that in mind.

We welcome proposals from both first-time RDAP presenters and those who provide a follow up on a project previously presented at RDAP.

We also welcome submissions from employees of sponsors and will evaluate them using the same methods as other submissions. However, submissions will not be considered if they focus only on demonstrating or selling a sponsor’s specific product.

Finally, we expect:

  • Diverse participation in presentations or panels. Diversity includes – but is not limited to – race, ethnicity, nationality, gender, age, ability, role or specialty, disciplinary approach, or environment.
  • All original research and projects are conducted using ethical practices, including informed consent and community participation in community-based research.
  • If using presentation aids, presenters are expected to provide accessible materials or work with our accessibility coordinator to make their materials accessible.
  • Proposals will be accepted through November 1, 2019.
  • Decisions will be sent on November 22, 2019.
  • Deadline to accept is December 6, 2019.

Publication opportunities

RDAP and the Journal of eScience Librarianship (JeSLIB) are pleased to continue their partnership for RDAP Summit 2020.

All RDAP Summit 2020 presenters are encouraged to submit proposals for a special issue in JeSLIB. Commentaries are also welcome for publication in JeSLIB from first time and veteran attendees.

JeSLIB is a peer-reviewed, open access journal that publishes full-length papers, eScience in Action articles, reviews, commentaries, and video articles. For more information see JeSLIB’s Guidelines for Authors.


Submissions require the contact information of the primary presenter, the proposal type, and the title, summary (max 300 words), a brief statement about what informed your involvement in this topic, and three or fewer keywords describing the proposal. Panel proposals will ask for the names of potential panelists, and workshop proposals will require learning outcomes.

Submit Proposal

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