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Digital Accessions Specialist
University of Chicago Library
Chicago
Digital Accessions Specialist: Under the direction of the Head of Archives
Processing and Digital Access, and in collaboration with the Director of the
Digital Library Development Center, the Digital Accessions Specialist (DAS) is
a liaison between content providers and the Library's Digital Repository,
helping to set policies, priorities, and best practices for both collection
management and technical processes. The DAS establishes physical and
intellectual control over electronic records, born digital collections, and
retrospectively digitized materials received by SCRC, and performs pre-
accessioning and accessioning procedures for files deposited by Library and
other University staff in the Digital Repository. The DAS participates in
designing, refining, and implementing workflows and procedures for acquiring
and accessioning electronic records and born digital materials.
Intellectual Access for Electronic Records:
With the Head of Archives Processing and Digital Access, manages and
establishes relationships with University offices and Library donors to ensure
the orderly, systematic transfer of electronic records to SCRC
With others, consults with University offices and Library donors on best
practices for storage, maintenance, and description of digital objects
Coordinates and consults with other Library units, ensuring digital files
created or received by these units are transferred, preserved, described, and
organized correctly
Transfers electronic records to the digital repository; determines appropriate
migration procedures for obsolete files/formats
Creates and ensures accuracy of accessions records, inventories, files, and
databases for electronic accessions, collaborating with the Archives and
Manuscripts Accessions Specialist for collections containing both analog and
digital materials;
Creates collection and accession level records for deposits in the digital
repository
Evaluates content of unprocessed electronic records with special focus on
identifying sensitive and restricted material
Evaluates and makes recommendations for developments and implementations of
procedures and workflows for electronic record accessioning, description, and
management
Researches, recommends and implements policies and practices for electronic
records and digital collections
Identifies, evaluates, and recommends tools and resources for new digital
collection initiatives, including collection of email and web resources
Edits XML-encoded archives and manuscripts finding aids to incorporate links
or references to digital files
Responds to staff questions about status, content, and storage location of
electronic records
Electronic Records Accessioning, File Management and Processing:
Performs pre-accessioning evaluations on deposits: Evaluates and determines
constraints, such as rights and permissions & embargo periods; Reviews
descriptive metadata; Evaluates valid structural metadata; Ensures consistent
naming structures
Evaluates and determines when to convert files to formats suitable for long-
term preservation
Generates descriptive, technical, and structural metadata for new accessions
Creates rights statements for new accessions
Recommends and implements workflows for deposit and accessioning best
practices
Evaluates and recommends tools to facilitate and improve unit work
Manages workflow compliance through collaboration with depositors, including
evaluating deposits for quality and completeness of files and metadata
Serves as a member of the digital repository management team
Other:
Submits reports on electronic records accessioning and related Digital
Repository responsibilities
Serves as a member of Library committees and working groups
Pursues and maintains knowledge of current developments in information
technology, digital curation, and electronic records management.
Requisition Number:098113
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