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CODE4LIB  May 2018

CODE4LIB May 2018

Subject:

Re: How to create an EAD file from delimited data, then import into Archivist Toolkit?

From:

Kyle Banerjee <[log in to unmask]>

Reply-To:

Code for Libraries <[log in to unmask]>

Date:

Sun, 6 May 2018 18:38:42 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (64 lines)

I'd give Marcedit a shot. It can convert your delimited file to MARC which
you can then run through its MARC to EAD converter.

kyle

On Fri, May 4, 2018, 12:37 PM Yamil Suarez <[log in to unmask]> wrote:

> Hello everyone,
>
> At our library we need to import an archival collection's EAD data file
> into Archivist Toolkit v2.0. The first need is that we want to avoid having
> to write up the EAD file completely by hand. Therefore we want to first
> input the collection's data into a CSV file, Excel, or similar tool. The
> second need is that we want to end up with an EAD file that Archivist
> Toolkit v2.0's builtin EAD XML schema will accept.
>
> Previously we have tried using EADMachine[1], which is currently not being
> actively maintained, and at the time we had some schema issues when
> importing the resulting EAD file into Archivist Toolkit. For all I know it
> may have been our fault that we could not get it to work. I have not yet
> looked at the successor of EADmachine called asInventory[2], which is meant
> for use with Archives Space. Right now I am looking at the "Yale Archival
> Management Systems Committee: Excel to EAD"[3] solution, but I am also
> having issues with converting the data we put in their pre-formatted Excel
> file into an EAD file. In this case we had a good chunk of data not carried
> over to the exported EAD file. Again, we may be doing something wrong, for
> example we currently are stuck with using Excel's XML Spreadsheet 2004
> file format and not the Yale required/suggested Excel 2003 XML format.
>
> Therefore, I was wondering what others are doing out there for
> programmatically creating EAD files from delimited data, and then import
> into Archivist Toolkit. Perhaps many of you are just using some of the
> tools above without issues. I can keep trying to make them work, but any
> tips are welcome.
>
> Alternatively, I can try to write something in Python/PHP/Perl to at least
> programmatically batch create parts of the EAD XML from the collection's
> data we have in delimited files, then stitch it together with EAD XML
> content that we write by hand.
>
> Thanks in advance,
> Yamil
>
> [1] https://github.com/gwiedeman/eadmachine
> [2] https://github.com/UAlbanyArchives/asInventory
> [3] https://github.com/UAlbanyArchives/asInventory
>
>
>
> --------------------------------
>
> Yamil Suarez, MCS
> Associate Director of Library Systems & Web Development
>
> Stan Getz Library
> Berklee College of Music
> 1140 Boylston St
> Boston, MA 02215
>
> [log in to unmask]
> 617-747-2617
>
> pronouns: he/his/him
>

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