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CODE4LIB  October 2019

CODE4LIB October 2019

Subject:

FW: AtoM Foundation – Notice of AGM and Special Meeting & call for members of the Board of Directors / Avis d’AGA et d’assemblée spéciale, et mise en candidature pour le conseil d’administration

From:

Jeremy Heil <[log in to unmask]>

Reply-To:

Code for Libraries <[log in to unmask]>

Date:

Tue, 1 Oct 2019 12:38:57 +0000

Content-Type:

multipart/mixed

Parts/Attachments:

Parts/Attachments

text/plain (105 lines) , 20191016_AtoM_FDN_AGM_Agenda_EN.DOCX (105 lines) , 20191016_AtoM_FDN_AGM_Agenda_FR.DOCX (105 lines) , ATT00001.txt (1 lines)

**le français suit**

Dear Colleagues,

The Access to Memory (AtoM) Foundation is holding its first Annual General Meeting (AGM) on October 16 at 9:00 a.m. PDT / 12:00 p.m. EDT / 5:00 p.m. BST (4:00 p.m. UTC). The meeting agenda is attached to this message. Interested parties are welcome to attend, as observers.

Unless otherwise specified, the institutional member’s contact person will be the person considered delegated to act (vote and participate) on behalf of the member. If the contact person is not available, the member may appoint another person from their institution/organization as their representative for the AGM.

Elections

The inaugural Board of Directors consists of:

•        Creighton Barrett, Dalhousie University (Chair)
•        Heather Gordon, City of Vancouver Archives
•        Paul Hebbard, Simon Fraser University (Secretary)
•        Jeremy Heil, Queen’s University
•        Tim Hutchinson, University of Saskatchewan (Treasurer)
•        Lara Wilson, University of Victoria (Vice-Chair)

The AGM will include the Foundation’s first election for the Board of Directors. Board members are elected for two-year terms. Once the new Board of Directors is elected by the membership, the new Board will appoint officers (Chair, Vice-Chair, Secretary, and Treasurer).

To allow for staggered terms going forward, the inaugural Board will ask the membership to extend Heather Gordon, Jeremy Heil, and Tim Hutchinson’s directors’ positions for one year. Then, the Foundation will hold an election for up to six directors’ positions. Inaugural Board members Paul Hebbard and Lara Wilson will seek election for a two-year term.

What does the Board do?

The Board of Directors oversees the Foundation and its activities to support the AtoM community, with a current focus on the development of AtoM 3. The Foundation recently contracted a part-time secretariat service to enable board members to focus more on planning, fundraising, and organizational development rather than day-to-day operational issues.

What is the time commitment?

Board members are actively establishing the Foundation and laying the groundwork for a sustainable, member-driven roadmap for AtoM. The board is currently meeting every two weeks (by conference call for approximately 1.5 hours), with some discussions and work between meetings. This time commitment is likely to be fluid, depending upon the time of the year and ongoing activities and deadlines.

Helpful experience

Individuals with some of the following skills and experience would be especially welcomed candidates for the AtoM Foundation Board of Directors:

•        Managing budgets, projects, fundraising, writing grant applications
•        Experience with communications and marketing
•        Experience using AtoM software
•        Experience with other open source projects
•        Experience with non-profit governance
•        Experience using archival description standards (RAD, ISAD(G), DACS, Dublin Core, ISAAR-CPF, etc.)
•        Experience with metadata standards (e.g., EAD, EAC, PREMIS, METS, RDF, etc.)
How to apply

Interested candidates should submit a short expression of interest that explains their interest in joining the AtoM Foundation Board of Directors. Please outline your experience with AtoM and any other relevant knowledge, skills, and experience. Please also indicate your current membership status. While membership in good standing is encouraged, a membership is not required for election to the Board of Directors.

Submit expressions of interest, and any questions, to:

Christina Nichols
AtoM Foundation Operations Manager
[log in to unmask]<https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmail.archivescanada.ca%2Fowa%2Fredir.aspx%3FC%3DfUUKzMd7srVG0DqJWNX11nXWZWfffcn8jnbLIHTMiHn9quQ-5D3XCA..%26URL%3Dmailto%253aoperationsmanager%2540accesstomemoryfoundation.org&amp;data=02%7C01%7Cheilj%40queensu.ca%7Ca956ee287920431c980708d74062941c%7Cd61ecb3b38b142d582c4efb2838b925c%7C1%7C0%7C637048664631548687&amp;sdata=RecRXGkS1XuvVbTHcUAQKZTpv%2BgJjQ8xP3CB7DjuG%2Fw%3D&amp;reserved=0>

Deadline for submissions is Friday, October 11, 2019.

Candidates should attend the AGM on October 16. If you are unable to attend the AGM, please indicate this in your expression of interest. Nominations from the floor are also allowed.

*********************
Chers collègues,
La Fondation Access to Memory (AtoM) tiendra sa toute première assemblée générale annuelle (AGA) le 16 octobre à 9 h 00 (heure du Pacifique) / midi (heure de l’Est) / 17 h 00 (heure d’été britannique) / 16 h 00 (temps universel coordonné). L’ordre du jour de l’assemblée est annexé à ce message.

À moins d’avis à l’effet du contraire, la personne-ressource du membre sera la personne apte à agir (voter et participer) au nom du membre. Si la personne-ressource n’est pas disponible, le membre peut nommer une autre personne pour représenter l’institution/organisation comme représentant à l’AGA.

Élections

Le conseil d’administration initial est constitué des personnes suivantes :

•        Creighton Barrett, Université Dalhousie (président)
•        Heather Gordon, City of Vancouver Archives
•        Paul Hebbard, Université Simon Fraser (secrétaire)
•        Jeremy Heil, Université Queen’s
•        Tim Hutchinson, Université de la Saskatchewan (trésorier)
•        Lara Wilson, Université de Victoria (vice-présidente)
L’AGA prévoit la première élection du conseil d’administration de la Fondation. Les administrateurs auront un mandat de deux ans. Lorsque les membres auront élu le nouveau conseil, ce dernier nommera des administrateurs (président(e), vice-président(e) et trésorier(trésorière)).
Pour que les mandats puissent être étalés à l’avenir, le conseil initial demandera aux membres de prolonger d’un an le mandat de Heather Gordon, Jeremy Heil et Tim Hutchinson. Par la suite, la Fondation tiendra des élections pour jusqu’à concurrence de six postes d’administrateurs. Paul Hebbard et Lara Wilson, qui siègent au conseil initial, poseront leur candidature pour un mandat de deux ans.
Que fait le conseil d’administration?
Le conseil d’administration surveille la Fondation et ses activités de soutien de la communauté AtoM, l’accent actuel visant le développement de la version AtoM 3. La Fondation a récemment confié à contrat des services de secrétariat à temps partiel pour que les membres du conseil puissent se consacrer à la planification, à la levée de fonds et au développement organisationnel, plutôt qu’à la gestion des activités courantes.
Combien de temps faut-il y consacrer?
Les membres du conseil établissent activement les bases de la Fondation afin de fournir une feuille de route durable, axée sur les membres, pour AtoM. À l’heure actuelle, le conseil se réunit toutes les deux semaines (par téléconférence d’environ 1,5 heure), discute et travaille dans l’intervalle. Cet engagement de temps devrait être fluide, selon la période de l’année ainsi que les activités en cours et les échéances.
Expérience utile
Les personnes possédant certains des antécédents et compétences ci-après seraient des candidats de choix pour siéger au conseil d’administration de la Fondation AtoM :

•        Gestion de budgets et de projets, levée de fonds, rédaction de demandes de subventions
•        Expérience dans les domaines des communications et du marketing
•        Expérience de l’utilisation du logiciel AtoM
•        Expérience d’autres projets à code source ouvert
•        Expérience de la gouvernance d’organismes sans but lucrative
•        Expérience de l’utilisation des normes de description archivistique (RAD, ISAD(G), DACS, Dublin Core, ISAAR-CPF, etc.)
•        Expérience des normes de métadonnées (p. ex., EAD, EAC, PREMIS, METS, RDF, etc.)
Mise en candidature
Les candidats intéressés devraient soumettre une brève expression d’intérêt décrivant ce qui les motivent à vouloir siéger au conseil d’administration de la Fondation AtoM. Il faut exposer son expérience avec AtoM de même que toutes autres connaissances, compétences et expérience, et préciser quel est son statut de membre. Bien qu’il soit souhaitable d’être membre en règle, il n’est pas obligatoire d’être membre pour être élu au conseil d’administration.

Acheminer les expressions d’intérêt et les questions à :

Christina Nichols
Gestionnaire des opérations, Fondation AtoM [log in to unmask]<https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmail.archivescanada.ca%2Fowa%2Fredir.aspx%3FC%3D9WhqnVizccqhWXVM5IWIRNu5waUNYeJXm6DGIy_mcmVBR-U-5D3XCA..%26URL%3Dmailto%253aoperationsmanager%2540accesstomemoryfoundation.org&amp;data=02%7C01%7Cheilj%40queensu.ca%7Ca956ee287920431c980708d74062941c%7Cd61ecb3b38b142d582c4efb2838b925c%7C1%7C0%7C637048664631558686&amp;sdata=GFlLsLi0DTUuF7RT%2BC56rybSxrKjVcYa3afFzQ0Yjzw%3D&amp;reserved=0>
Date de clôture des candidatures : le vendredi 11 octobre 2019.

Les candidats devraient participer à l’AGA du 16 octobre. Si vous ne pouvez y participer, veuillez le mentionner dans votre expression d’intérêt. Des mises en candidature seront également acceptées lors de l’AGA.

Cordialement,

Creighton Barrett
Chair, Board of Directors / Président du conseil d’administration Access to Memory Foundation / Fondation Access to Memory



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