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NDSA-STANDARDS  May 2012, Week 4

NDSA-STANDARDS May 2012, Week 4

Subject:

Re: please review revised version of the staffing survey

From:

"Goethals, Andrea" <[log in to unmask]>

Reply-To:

The NDSA Standards working group list <[log in to unmask]>

Date:

Tue, 22 May 2012 15:30:04 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (202 lines)

OK if you try out the test survey now you'll see at the end that it kind of abruptly redirects you to a page showing you your responses. But it's formatted really horribly.

Another option is that we can export any individual response as its own PDF report on a request basis. It actually looks pretty nice. The caveat is that the institution would need to tell us the IP address of the computer they used to submit the survey because we're doing this in an "anonymous" way. We can verify though that we are sending them the correct report because of the question that asks the name of their organization.

Andrea

> -----Original Message-----
> From: The NDSA Standards working group list [mailto:NDSA-
> [log in to unmask]] On Behalf Of Goethals, Andrea
> Sent: Tuesday, May 22, 2012 11:17 AM
> To: [log in to unmask]
> Subject: Re: [NDSA-STANDARDS] please review revised version of the
> staffing survey
>
> Hi Stephen,
>
> I experimented with a few different ways to create a single
> downloadable version of the survey for planning/draft purposes and it's
> doable. The best way I found is to export it as a single Word doc from
> Qualtrics and then do a little clean up of it in Word. We can send it
> with the announcement email but we'll need to be clear that they'll
> need to use the online version to fill in and submit their responses so
> that we can incorporate their responses.
>
> As far as giving an institution a copy of their responses, there is an
> option in Qualtrics that when the survey ends to redirect them to a
> single response report which is essentially their institution's
> responses. I'll change the test version to that so we can try it out.
>
> Andrea
>
>
> > -----Original Message-----
> > From: The NDSA Standards working group list [mailto:NDSA-
> > [log in to unmask]] On Behalf Of Stephen Paul
> Davis
> > Sent: Monday, May 21, 2012 5:36 PM
> > To: [log in to unmask]
> > Subject: Re: [NDSA-STANDARDS] please review revised version of the
> > staffing survey
> >
> > Andrea and all: Survey is looking good. I would like to strongly
> > recommend that we also make a full copy of the survey available up
> > front
> > for download by those being asked to answer the actual survey --
> > especially if you can't page through the entire survey without
> > answering
> > required questions. At Columbia these surveys go through several
> > steps: based on a review of the survey content, we decide who should
> > respond; then, looking at the questions, we determine who actually
> has
> > the requested information or who will be asked to research it if
> > needed.
> > We then use the printout or PDF of the survey as a worksheet
> before
> > actually completing the online version. Sometimes we even circulate
> > the draft answers for senior manager review, depending on the nature
> > and
> > importance of the survey.
> >
> > It would also be great if we could retain a record of how we answered
> > the survey. (Does SurveyMonkey have that type of feature, i.e.,
> > enabling a copy of the completed survey to be downloaded or printed?)
> >
> > It helps with uptake to make the questions available in advance, and
> it
> > makes us survey answerers' lives easier ;}
> >
> > /Stephen
> >
> > PS: Sorry I missed the last group call.
> >
> > On 5/21/2012 3:43 PM, Jones, Jimi wrote:
> > > Thank you Andrea! I gave the first page a glance and it's looking
> > good. I'm going to sit down and go through the survey more
> thoroughly,
> > line-by-line. I have a quick question though - will the survey
> software
> > allow us to put the NDSA logo and/or the Standards group logo on the
> > survey? Both can be found here:
> > http://www.digitalpreservation.gov/ndsa/
> > >
> > > It would be good to at least put the NDSA logo on the first page
> with
> > a link to the NDSA main page, if it's not on the survey somewhere
> > already.
> > >
> > > Excellent work, thank you!
> > >
> > > Jimi
> > >
> > > -----Original Message-----
> > > From: The NDSA Standards working group list [mailto:NDSA-
> > [log in to unmask]] On Behalf Of Goethals, Andrea
> > > Sent: Monday, May 21, 2012 2:13 PM
> > > To: [log in to unmask]
> > > Subject: [NDSA-STANDARDS] please review revised version of the
> > staffing survey
> > >
> > > Hello,
> > >
> > > I made some revisions to the dp staffing survey based on:
> > > - feedback from our last WG call (defines FTE, gives example of
> other
> > department, ability to indicate that an area isn't considered part of
> > the dp function)
> > > - feedback from Mary Vardigan via email (primarily about the
> privacy
> > text, but also some new options for the type of organization, and the
> > wording of the question about the amount of files being preserved)
> > > - best practice videos/manuals on building surveys (by Qualtrics
> and
> > SurveyMonkey) Based on these I simplified how the number ranges were
> > presented for the question on amount of content, simplified some
> > question text, and added some more N/A and Other options.
> > > - capability of Qualtrics - using a feature called "carry forward
> > choices", they're now asked which areas are considered part of the dp
> > function at their org, and in a follow up question they are asked the
> > status of any they had selected in the previous question.
> > >
> > > You can try out a test version of the survey with this link: Try
> the
> > test version of the
> > survey.<https://harvard.qualtrics.com/SE/?SID=SV_7PdihNMVB9FnT6I>
> > > Currently 2 of the questions are required (name of organization,
> type
> > of organization) so you won't be able to advance to page 2 if you
> leave
> > these blank.
> > >
> > > Any and all feedback is welcome.
> > >
> > > For the "real" survey, Jimi and I were thinking that a month should
> > be sufficient time to keep the survey open once we're ready to
> publish
> > it. That should give us enough time to look at the number of
> responses
> > coming in and send out reminders if needed. Any objections to the
> month
> > length?
> > >
> > > Thanks,
> > > Andrea
> > >
> > > Andrea Goethals
> > > Digital Preservation and Repository Services Manager Harvard
> Library
> > [log in to unmask]
> > > (617) 495-3724
> > >
> > >
> > > ############################
> > >
> > > To unsubscribe from the NDSA-STANDARDS list:
> > > write to: mailto:NDSA-STANDARDS-SIGNOFF-
> > [log in to unmask]
> > > or click the following link:
> > > http://list.digitalpreservation.gov/SCRIPTS/WA-
> > DIGITAL.EXE?SUBED1=NDSA-STANDARDS&A=1
> > >
> > > ############################
> > >
> > > To unsubscribe from the NDSA-STANDARDS list:
> > > write to: mailto:NDSA-STANDARDS-SIGNOFF-
> > [log in to unmask]
> > > or click the following link:
> > > http://list.digitalpreservation.gov/SCRIPTS/WA-
> > DIGITAL.EXE?SUBED1=NDSA-STANDARDS&A=1
> > >
> >
> >
> > --
> > Stephen Paul Davis, Director
> > Digital Program Division
> > Columbia University Libraries
> > [log in to unmask] - (212) 854-8584
> >
> > ############################
> >
> > To unsubscribe from the NDSA-STANDARDS list:
> > write to: mailto:NDSA-STANDARDS-SIGNOFF-
> > [log in to unmask]
> > or click the following link:
> > http://list.digitalpreservation.gov/SCRIPTS/WA-
> DIGITAL.EXE?SUBED1=NDSA-
> > STANDARDS&A=1
>
> ############################
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> To unsubscribe from the NDSA-STANDARDS list:
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> [log in to unmask]
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> STANDARDS&A=1

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