Managing records and databases to archive a large collection of architectural
Major Tasks, Responsibilities and Key Accountabilities:
Duties include the organization, scanning, cataloguing, data entry, and re-
packing of large architectural drawing sheets. Additional job duties include
assisting in the management of the Portman art collection, including
maintaining the art database and files.
Maintain the established archiving procedures, including tracking of projects
through Excel spreadsheets, archived digital image scans, and Microsoft Access
Accurately and efficiently catalogue, identify media type, and record
condition information for a variety of drawing types.
Error free transfer of information during data entry. Must be able to stay
focused and engaged during routine and repetitive tasks.
Provide drawing archives reference services to Portman staff and prepare
estimates for archiving projects as requested.
Careful maintenance and proper handling of delicate works on paper through the
scanning and repacking process.
Work with Digital Archivist to identify records, artwork, and information to
supplement the Archon digital archives.
Maintain artwork database and files, including entry of location and status
changes in a timely fashion.
Research and report on art collection through use of GalleryPro collections
Assist with the management of the art collection as project coordinator for
special projects including: appraisals, photography, loans, exhibitions and
Must be proficient in Microsoft Access and Excel.
Bachelor's degree in a related field of study or 2 years work experience in
archives management, library science, museum registration, art history or
architecture a plus.
Must be detail-oriented and sensitive to the necessity of accurate record-
Experience managing art collections in a relational database a plus.
Experience handling delicate, fragile or otherwise sensitive materials and/or
works of art.
Experience using other software such as Photo Shop, GalleryPro, etc.
2 years in Archive Management
Knowledge, Skills, Abilities and Competencies:
Demonstrated work experience with database maintenance, entry, and reporting.
Must be self-motivated and able to work independently to see projects through
Solid individual contributor skills
Ability to multitask
Adept at working alone on long arduous projects
Place of Work:
Portman Holdings Corporate Headquarters
SunTrust Gardens Plaza
303 Peachtree Center Avenue, NE
Atlanta, GA 30303
Portman Holdings offers an excellent compensation and benefits package,
including medical, dental, vision and life insurance, 401K plan with employer
match, and a generous vacation/sick plan. Qualified candidates should send
their resume and salary history to [log in to unmask] with the
subject line "Archives Technician."
About Portman Holdings
Portman Holdings, LLC is a real estate development, investment and management
company with an international presence and a rich history of developing
premier projects that spans five decades and three continents. Our founder,
John Portman, pioneered the concept of architect as developer, successfully
building both an architectural firm of international repute as well as a host
of affiliated real estate development, financing and management companies.
Today, Portman Holdings' multi-faceted expertise sets the standard of
excellence for the development of mixed-use complexes and urban landmarks
around the world. These include hotels, office buildings, retail spaces,
residences, and trade marts - projects that set the standard for marquee real
estate developments. For additional information, visit
Source: Thanks to Renna T. for this one!
Brought to you by code4lib jobs: http://jobs.code4lib.org/job/5015/