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CODE4LIB  January 2013

CODE4LIB January 2013


Job: Associate Dean of Library Operations at The Evergreen State College


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Fri, 11 Jan 2013 06:02:00 -0000





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This posting may close at any time after review of applications begins. The
hiring authority reserves the right and may exercise the option to make a
hiring decision at any time after the review date.

Note: The College will be closed on Monday, January 21, 2013 in observation of
Martin Luther King Jr. Day.

The Evergreen State College is committed to prohibiting discrimination and to
building a diverse faculty and staff and has both a non-discrimination policy
and an affirmative action plan. We strongly encourage qualified persons of all
races, ethnicities, and sexual orientations, people with disabilities, persons
over forty, women, Vietnam Era and disabled veterans to apply.


There is currently one full-time, overtime-exempt Associate Dean of Library
Operations position available on the Olympia Campus of The Evergreen State
College. This position is an "at-will" appointment, exempt from Washington
State Civil Service rules and the Fair Labor Standards Act overtime


The Evergreen State College is a progressive, public liberal arts and sciences
college located in Olympia, Washington, in the beautiful Pacific Northwest.
Since opening its doors in 1971, Evergreen has established a national
reputation for leadership in developing innovative interdisciplinary,
collaborative and team-taught academic programs. The college has a vibrant
undergraduate program, graduate programs, and public service centers that
constitute a unique academic setting. The college values a student-centered
learning environment, a link between theory and practice, and a multicultural
community of diverse faculty, students and staff working together. Current
enrollment is approximately 4,800. For more information about Evergreen,
please visit our college catalog or our website:


Salary is $5,179 to $5,956 per month of full time work.

Experience and training may be considered in salary placement.

A full state benefits package which includes: paid sick and vacation leave;
paid campus holidays; a generous medical, dental, life and disability
insurance package for employees and dependents; retirement; deferred
compensation and optional supplemental retirement accounts.
For more information about Evergreen's excellent employee benefits, please

Exempt employees that work more than 0.5 FTE will become eligible for the
tuition waiver program.


Under administrative direction, the Associate Dean for Library Operations
manages daily operations of the Library, assuring effective, efficient general
services and responsive support of the instructional role of the larger
organization. This position manages the operational and service side of the
library, working collaboratively with the instructional team within an
alternative interdisciplinary liberal arts environment. It
provides general oversight of circulation, interlibrary loan, collection care
and management, archives, technical services, security and building
safety. This position provides personnel and budget
oversight, assists the Dean in identifying and planning strategic initiatives
consonant with instructional agendas, maintains awareness of contemporary
trends in information technology and academic librarianship generally, and
represents the Library in library consortia and professional organizations.


Organization Fit

The position reports to the Dean of Library and Media Services, along with:

Library Faculty

Director of the Writing Center

Director of the Quantitative and Symbolic Reasoning Center

Associate Director, Media Services

Administrative Assistant to the Library Dean

Fiscal Specialist

Subordinate Summaries

Direct Reports:

Head of Circulation (Program Manager B): Assures effective access to materials
and collections.

Head of Acquisitions (Library and Archives Paraprofessional 6): Monographic
purchasing. Manages $250,000 annual book budget and
workflow associated with purchasing, based on direction from subject
selectors. Assures auditing and other legal requirements
are met for expenditure regulations.

Head of Serials & Electronic Resources (Library and Archives Paraprofessional
6): Electronic Resources acquisition and management (.5 FTE). Manages $315,300
serials budget based on direction from subject selectors.
Purchases and tracks usage of serials collections, primarily electronic,
assures appropriate online access. Advises subject
selectors on developments in electronic publishing, monitors budget.

Head of Technical Processing (Library and Archives Paraprofessional 6):
Processing materials for the collection (2.5 FTE). Manages the process of
receiving and processing materials so that they can be appropriately organized
and located through the Library catalog.

Cataloging Librarian: Creates original cataloging for materials added to the
collection when appropriate cataloging from other sources is not available.

CLIO System Manager: Manages Library computer systems (Library catalog,
circulation system and interlibrary loan system) which support consortial

Library Archivist: Manages College Archives and records management function.


This position has responsibility for maintaining awareness of the
instructional function of the college and Library within a distinctive
pedagogical context to assure that operational decisions support the
organizational mission. At the same time, this position
requires attention to developments externally in the profession and in fields
associated with information technology so that the organization can take
advantage of service improvements and efficiencies which will support that
mission. Because the instructional and reference functions
of the Library organization will be outside this position's purview, the
position requires very strong skills in collaboration. In
the immediate future, this position will manage transition to an Ex Libris
integrated library system shared with the Orbis-Cascade Alliance of academic
libraries in the Pacific Northwest. The transition will
create opportunities for the reconfiguration of some work flow and job duties
in the areas managed by this position.


Masters in Library Science (ALA accredited) or equivalent.

Four years recent experience managing major functions in libraries.

Broad experience and expertise across a range of library services and

Substantial experience in technical services, library systems, and/or
collection management.


Manage all Library services and operations other than instruction, reference
and media services, including personnel management, budgets, planning, and
policy development and adherence.

Develop, maintain, and clearly communicate vision, priorities, and outcome
expectations for Library Operations staff within the instructional priorities
and mission of the larger Library organization.

Supervise and oversee all activities of the Library operations staff.

Manage the transition to an Ex Libris integrated library system.

Maintain current Performance Development Plans (PDPs) for staff reporting
directly to the position, and assure PDPs are kept current by supervisors
reporting to this position. Assure active staff development
across the operation. Seek out valuable educational
opportunities for staff to enhance and broaden their level of expertise and
their knowledge of the academic context for their services.

Meet consistently with the Library and media instructional team and the
Library administrative team to stay apprised of projects, priorities, and
service requirements throughout the larger Library organization.

Consult with the Library instructional team and Library administration when
considering service changes, developments, or reductions to assure consistency
with institutional goals.

Assure consistency between specific Library operations and the instructional
role of the larger Library organization as determined by the Dean of Library
and the Library instructional team.

Manage the Library Operations budget to assure the best possible use of
resources in meeting institutional priorities.

Assure that up-to-date Library policies and procedures are posted and easily
found on the Library web pages.

Maintain current awareness of professional standards and best practices of the
profession of librarianship, and seek service improvements and efficiencies
appropriate to the larger mission of the Library.

Represent the Evergreen Library in library consortia, professional
organizations, fundraising organizations, and other external groups.

Participate in college-wide committees, advocating for and fostering a
collaborative working relationship between Library operations and the larger
Library and college organization.

Work on specialized and/or complex projects.


Serve as Acting Dean as requested in the absence of the Dean of Libraries.

Serve as a Reference Librarian as assigned.


Expertise in managing complex library organizations, including organizational
change, human resources, budgeting, planning, and policy implementation.

Knowledge of professional academic library practices across all library
services and functions.

Excellent skill and ability in supervising the work of others.

Ability to work collaboratively with colleagues focused more directly on the
curriculum and academic mission in order to assure strong agreement between
instructional practices and library operations.

Ability to provide for smooth, effective library service to the college
community and other patrons.

Ability and skill in team-building and fostering effective communication and
collaborations across significant differences and with people with broadly
varying technical skill levels.

In-depth knowledge and ability in academic library planning, implementation,
policy development, and best practices.

Current awareness of professional trends and best practices especially in the
rapidly developing field of information technology.

Ability to work collaboratively with work units outside the Library, such as
Computing and Communications, Facilities, Student Services, and College

Ability to facilitate inclusive decision making.

Commitment to working for and with diverse populations.

Understanding of the role of libraries in the context of the liberal arts

Current awareness of ALA stances and other professional commitments on issues
such as patron privacy, fair use, academic freedom, service to underserved
populations, and other aspects of the Library as a service organization.

Exceptional service orientation and commitment to collaboration and teamwork.

Knowledge of budgeting processes and fiscal management.

Excellent presentation, written, and interpersonal communication skills.

Ability to employ analytic and creative thought processes to complex technical
and process issues and problems.

Ability to establish and follow through on systematic course of action for
self and others.

Understanding of the social and legal issues related to library service in an
academic environment.


Must provide proof of identity and employment eligibility within three days of
beginning work.

May be required to submit to a preemployment background check.



1. A letter of
application that addresses the extent to which you meet the Minimum
Qualifications and the Desired Qualifications, and that thoroughly describes
how your qualifications, education, training and work experience has prepared
you to demonstrate the first four (4) Knowledge, Skills, and Abilities
statements listed above.

2. A resume that
includes a chronological work history that details your education, training
and professional experience, including months and years in each position.

3. At least three
work-related references including name, address, and telephone number. Note:
By providing this information you are authorizing the college to contact your

4. An Affirmative
Action Data Sheet (Word | PDF) Note: This optional information will be
separated from your application materials and kept confidential.

Please carefully read the job bulletin and submit all requested items by the
review date for first consideration; this posting may close at any time after
review of applications begins. The committee in its screening of applicants
will assume your abilities and experience include only those elements
specifically documented within your application materials.
By submitting a completed application for this position you are acknowledging
that all of the information that you have submitted to apply for this job is
true and complete to the best of your knowledge. You
understand that The Evergreen State College may verify this information and
that untruthful or misleading answers are cause for rejection of your
application or dismissal if you are hired. If invited for
an on-campus interview, you may be required to pay your own travel expenses.

Materials may be submitted using any one of the following options:

Email: [log in to unmask]

Mail: The Evergreen State College

Human Resource Services, Library Bldg Room 3102

2700 Evergreen Parkway NW

Olympia, WA 98505

Fax: (360) 867-6823

Or in person to the Human Resource Services office, Library Building room

Application materials submitted to the College become property of the College
and will not be returned.

To request disability accommodation in the application process, call the Human
Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or
email your request to [log in to unmask]

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