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CODE4LIB  January 2013

CODE4LIB January 2013


Job: Digitization & Preservation Librarian at McGill University


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**Digitization & Preservation Librarian**  
eScholarship, ePublishing & Digitization

Appointment: Tenure track Assistant or Associate Librarian
depending upon experience

Duration: Initial three-year appointment with possibility
for renewal

Salary: Commensurate with experience

The McGill Library seeks an innovative, autonomous and resourceful librarian
to manage the current digital collections and work with the campus community
on digitization and preservation of the material and the library's special and
circulating collections of the Library of one of the world's most prestigious
research universities.

Reporting to the Senior Director Digital Initiatives, the Digitization &
Preservation Librarian supervises 3 IT staff responsible for the digitization
and preservation of the library's special and circulating


The Library takes as its motto: Information Service to demonstrate its commitment to the
delivery of innovative information products, services and programs of the
highest quality focused on client needs and supportive of
the University's strategic mission and directions. The Library proactively
supports the teaching, learning and research needs of faculty and students to
ensure that the university's strategic mission of excellence as a research
intensive, student-centred university is satisfied. Collection building is
based upon the premise of preference for electronic versions.

McGill Library has the largest collection in Quebec and is one of Canada's
largest academic libraries with access to over 6 million monographs and 80,000
online serials and databases. The library is a member of the Canadian
Association of Research Libraries (CARL), the Association of Research
Libraries (ARL), the Conference des recteurs et principaux des universites du
Quebec (CRÉPUQ), the Center for Research Libraries (CRL), and is the first
Canadian member of the HathiTrust Digital Library.


Information about the University and the McGill Library is at the University's
web site ( and As a
tenured stream appointee, the successful candidate is expected to devote
himself to the full range of academic duties as defined in the Regulations
Relating to the Employment of Librarian Staff


Primary Purpose of Position

To manage the current digital collections and work with the campus community
on digitization and preservation of the library's special and circulating
collections. Lead the development and the implementation of digital projects.
Provide advice in the acquisition of born-digital library material.

Duties and responsibilities include, but are not limited to:

• Manage the daily operations and supervise the staff of the Digitization &
Preservation group. Receive requests and evaluate requirements. Make
recommendations for appropriate methods of capture.

• Plan, schedule, direct the work and monitor the performance of the staff.
Train staff and other stakeholders.

• Communicate with vendors on issues related to hardware, software and
digitization of special formats.

• Develop and document efficient digital production workflows supporting the
creation of digital objects that conform to digital library standards.

• Develop digital preservation policies, guidelines and standards.

• Analyse the digital collections, the University Archives and the Inter-
Library Loans requests for the purposes of identifying and planning
preservation actions. Provide leadership for proposed digital preservation

• Participate in exhibit preparation for fundraising, development or outreach

• Work closely with cataloging staff, archivists, curators, collection
development staff to integrate digital preservation policy requirements into
broader organizational policies and procedures.

• Research, test, specify, and implement technology for a sustainable digital
preservation which will meet the ongoing management, access, and preservation
needs of the Library.

• Work with IT to develop an overall migration strategy to ensure that
material in standard and non-standard or obsolete digital formats will be
reformatted and /or refreshed regularly.

• Develop and maintain disaster recovery planning and policy document for
digital materials in coordination with the IT.

• Promote the digitization and preservation programs to faculty, library staff
and other stakeholders.

• Participate in Library Technology Services' general planning and policy
development in support of the Library's strategic directions.

• Attend various Library, Institute, Faculty and University wide committees
and represent the Library on these or external committees as required.

• Ensure compliance with staff conduct and occupational health and safety


The Digitization & Preservation Librarian reports to the Senior Director
Digital Initiatives.


1. ALA-accredited master's degree in library or information science.

2. 3 to 5 years of experience in creating, organizing, and managing digital
collections in an academic library setting.

3. Demonstrated ability to conceptualize, define and manage multiple large,
complex technology projects.

4. Knowledge of current technologies, standards and practices in digitization
and in preservation of digital collections, including knowledge of contingency
plans against threats to the digital collections such as industry changes to
file formats, natural disaster and security breaches.

5. Demonstrated knowledge of intellectual property issues as it relates to
digital assets.

6. Experience using and supporting numerous types of digital imaging equipment
including flatbed scanners and digital cameras.

7. Experience in using objective and subjective quality control assessments.

8. Demonstrated experience in supervising staff and developing

9. Experience in articulating vision and goals and developing services to

10. Creative and analytical thinking skills and good problem solving ability.

11. Excellent oral and written communication skills in English. Working
knowledge of French.

12. High level of professionalism and commitment to the organization and its
mission and the ability to work flexibly in a changing environment.

13. Proven ability to promote the Library and its services to clients and
present a positive image of the library to clients.

14. Ability to understand and respond to priorities and trends in the Library
and University environments.

15. Commitment to professional issues, demonstrated through strong interest in
local, national or international committee work, research, publishing, etc.

16. Knowledge of equity principles, University occupational health and safety
policies and Act Respecting Occupational Health and Safety requirements for
work areas.


Applications should address the above selection criteria, be accompanied by a
letter of interest, curriculum vitae, and the names and addresses of three
referees and should be submitted by February 24, 2013 to:

Isabelle Roberge

Office of the Trenholme Dean of Libraries

McGill University

3459 McTavish Street

Montreal, Qc H3A 1Y1

Fax: (514) 398-3561

Email: [log in to unmask]

McGill University is committed to equity in employment and diversity. It
welcomes applications from Aboriginal persons, persons with disabilities,
ethnic minorities, persons of minority sexual orientation or gender identity,
visible minorities, women, and others who may contribute to diversification.
All qualified applicants are encouraged to apply; however, Canadians and
permanent residents will be given priority.


Bibliothecaire, numerisation et preservation

Édition savante electronique et numerisation

Bibliothecaire adjoint ou bibliothecaire associe selon l'experience (poste
menant a la permanence)

Duree : trois ans, avec possibilite de renouvellement

Salaire minimum : en fonction de l'experience

La bibliotheque de l'Universite McGill est a la cherche d'un gestionnaire
innovateur, autonome et ingenieux pour gerer les
collections numeriques et collaborer avec la communaute du campus dans le
cadre de projets de numerisation et de preservation de documents et des
collections specialisees et en circulation de la bibliotheque d'une des plus
prestigieuses universites de recherche au monde.

Relevant du directeur principal des initiatives numeriques, le Bibliothecaire,
numerisation et preservation supervise 3 professionnels en TI qui assurent la
numerisation et la preservation efficaces des collections specialisees et en
circulation de la bibliotheque.


La bibliotheque prend sa devise Information Innovation
Service afin de demontrer son attachement a la livraison de produits
d'information novateurs, des services et des programmes de haute qualite axee
sur les besoins des clients et de soutien de mission strategique et les
orientations de l'Universite. La bibliotheque soutient activement aux besoins
enseignement, d'apprentissage et de recherche des professeurs et des etudiants
pour s'assurer que la mission strategique d'excellence comme une Universite de
recherche intensive, centre sur l'etudiant de l'Universite est convaincue. Le
developpement des collections repose sur le principe de la preference des
versions electroniques.

La Bibliotheque de l'Universite McGill possede la plus vaste collection
universitaire d'ouvrages au Quebec et compte parmi les plus grandes
bibliotheques universitaires du Canada, avec plus de 6 millions de volumes,
ainsi qu'une collection de 80 000 periodiques en lignes et de bases de donnees
bibliographiques. La Bibliotheque est membre de l'Association des
bibliotheques de recherche du Canada (ABRC), de l'Association
of Research Libraries (ARL) des États-Unis, de la
Conference des recteurs et des principaux des universites du Quebec (CREPUQ),
Sous-comite des bibliotheques, ainsi que d'autres groupes cooperatifs, comme
le CRL (Center for Research Libraries) aux États-Unis et est la premiere
bibliotheque canadienne membre de la bibliotheque digitale HathiTrust.


Pour obtenir plus de details sur l'Universite McGill et la bibliotheque,
veuillez consulter le site web de l'Universite (
et Étant titulaire d'un poste
academique, le candidat choisi devra se consacrer a toutes les fonctions
academiques, tel que defini dans les reglements concernant l'emploi des
bibliothecaires (


Objet du poste

Gerer les collections numeriques et collaborer avec la communaute du campus
dans le cadre de projets de numerisation et de preservation des documents de
l'Universite et des collections specialisees et en circulation de la
bibliotheque. Piloter l'elaboration et la mise en oeuvre des projets
numeriques. Fournir des conseils sur l'acquisition de documents de
bibliotheque en format numerique.

Les taches et responsabilites comprennent notamment ce qui suit :

• Gerer les operations quotidiennes et superviser le personnel de l'equipe
chargee des projets de numerisation et de preservation.
Recevoir les demandes et evaluer les exigences. Formuler des recommandations
sur les methodes de saisie appropriees.

• Planifier, organiser et diriger les activites et suivre le rendement du
personnel. Former le personnel et les autres parties prenantes.

• Communiquer avec les vendeurs sur les questions de materiel, de logiciels et
de numerisation des formats speciaux.

• Preparer et documenter des processus efficaces de numerisation pour appuyer
la creation d'objets numeriques conformes aux normes des bibliotheques

• Élaborer des politiques, des directives et des normes de preservation

• Analyser les collections numeriques, les archives de l'Universite et les
demandes de prets interbibliotheques dans le but d'identifier et de planifier
les initiatives de preservation. Encadrer les projets de
preservation numerique.

• Participer a la preparation des documents pour les activites de levee de
fonds, de developpement ou de rayonnement communautaires.

• Travailler en etroite collaboration avec les membres du personnel, les
archivistes, les conservateurs et le personnel charge des collections afin
d'integrer les exigences en matiere de politique numerique aux procedures et
politiques organisationnelles.

• Rechercher, evaluer, definir les specifications et deployer les technologies
necessaires aux projets de numerisation perennes qui soient en phase avec les
besoins de la bibliotheque en matiere de gestion, d'acces et de preservation.

• Collaborer avec les TI en vue de l'elaboration d'une strategie de migration
globale permettant de reformater et ou de rafraichir regulierement les
documents numeriques standards, non-standards ou perimes.

• Élaborer et tenir a jour un document de politique et de planification des
dispositifs de recuperation des documents numeriques en cas de sinistre, en
collaboration avec les TI.

• Promouvoir les programmes de numerisation et de preservation aupres des
professeurs, du personnel de la bibliotheque et des autres parties

• Participer a la planification generale et a l'elaboration des politiques du
Service des technologies documentaires destinees a appuyer les orientations
strategiques de la bibliotheque.

• Assister aux activites des differents comites de la bibliotheque, des
instituts, des facultes et de l'Universite et representer la bibliotheque au
sein de ces comites et de comites externes, selon les

• Veiller a ce que le personnel respecte les reglements en matiere de sante et
de securite au travail.


Le Bibliothecaire, numerisation et preservation releve du directeur principal,
Édition savante electronique et numerisation.


1. Maitrise en bibliotheconomie ou en sciences de l'information agreee par

2. 3 a 5 ans d'experience de la creation, de l'organisation et de la gestion
des collections numeriques en milieu universitaire.

3. Aptitude confirmee a conceptualiser, definir et gerer des projets
multiples, de grande envergure et complexes.

4. Connaissance des technologies actuelles, des normes et methodes de
numerisation et de preservation des collections numeriques, y compris des
plans d'intervention en cas de menaces, telles que les changements de formats
instaures par l'industrie, les catastrophes naturelles et les atteintes a la
securite des donnees.

5. Connaissance confirmee des questions de propriete intellectuelle
applicables aux actifs numeriques.

6. Experience de l'utilisation et de l'entretien de differents types
d'equipements d'imagerie numerique comme numeriseurs a plat et des appareils
photo numeriques.

7. Experience des evaluations objectives et subjectives de
la qualite.

8. Competences en matiere d'encadrement du personnel et de coordination de
l'organisation du travail.

9. Experience de l'elaboration de vision et d'objectifs et de la creation de
services aux clients.

10. Aptitude a penser de maniere creative et analytique et a resoudre les

11. Excellentes competences en matiere de communication ecrite et orale en
anglais. Connaissance pratique du français.

12. Professionnalisme et devouement envers l'Universite et sa mission.
Capacite de faire preuve de souplesse dans un milieu en constante evolution.

13. Aptitude confirmee a promouvoir la bibliotheque et ses services aupres des
usagers et a donner une image positive de la bibliotheque.

14. Aptitude a cerner les priorites et tendances dans les bibliotheques et les
universites et a s'y adapter.

15. Engagement en faveur des questions d'ordre professionnel illustre par des
activites au sein de comites locaux, nationaux ou internationaux, des
recherches, des publications, etc.

16. Connaissance des principes d'equite ainsi que des politiques de
l'Universite en matiere de sante et de securite et des exigences de la Loi sur
la sante et la securite du travail.


Les candidats qui reunissent les criteres de selection precises ci-dessus sont
invites a soumettre leur candidature, accompagnee d'une lettre de motivation,
d'un curriculum vitae et 24 fevrier 2013 a :

Madame Isabelle Roberge

Bureau de la Doyenne Trenholme des bibliotheques

Universite McGill

3459, rue McTavish

Montreal (Quebec) H3A 0C9

Telec. : (514) 398-3561

Courriel : [log in to unmask]

Dans ce texte, le masculin englobe les deux genres et est utilise pour alleger
le texte. L'Universite McGill souscrit a la diversite et a l'equite en matiere
d'emploi. Elle accueille favorablement les demandes d'emploi des peuples
autochtones, des minorites ethniques, des femmes, des personnes handicapees,
des personnes de toutes orientations et identites sexuelles, des minorites
visibles, et d'autres personnes qui pourraient contribuer a une plus grande
diversite. Nous encourageons tous les candidats qualifies a postuler; la
priorite sera toutefois accordee aux Canadiens ainsi qu'aux residents

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