A few more factual follow-ups for reference:

- The negotiation process was NOT easy and we explored many different
venues.  We are not getting a raw deal.  Trust me, we had some raw deals
offered.  This contract has a lot of things that help us keep our
collective costs down and protect the conference.

- The Hilton in Raleigh is not competitor geographically to the downtown
hotels, which have their own conference spaces but also serve the Raleigh
Convention Center across the street from both.

- I am checking with CONCENTRA and the Sheraton about whether those booking
with government rates can count toward our block.  The Sheraton conference
manager is on vacation this week so it will be at least a week before I
have an answer.  However, I do expect we have more government rate eligible
attendees than hotels typically allocate for in any given situation.

As Francis said, it is hard to convince hotels to trust a non-organization
like Code4Lib.  But that's why we hired CONCENTRA for this year.  They do
this all year long, for conferences big and small, and they know how to
negotiate (as I saw and heard firsthand the past couple months).  And
they'll be continuing to work with us through the end of the conference and
all the bill paying that happens after the conference.

We are in good hands, but as Roy said, please join the planning committee.
 There is plenty of room!

Tim


On Mon, Jul 1, 2013 at 9:46 AM, Francis Kayiwa <[log in to unmask]> wrote:

> On Mon, Jul 01, 2013 at 05:00:42AM -0700, BWS Johnson wrote:
> >
> > ??? Chicago is not Raleigh. I would expect to pay more in a major
> metropolis than in the Southeast University market. Further, ALA's
> continued to mystify me in the conference department, too. We are terrible
> negotiators.
>
> Dunno about that. Given that we "the Code4lib we" do not exist as a
> "real" (as in Taxman) organization. I suspect this years planners ran
> into the same problems we did. This was articulated to us really well.
> Our request for rooms compares to.
>
> We are having a wedding in Chicago in February and we promise 400 of our
> family will be coming. It is hard to convince them otherwise. Now the
> delicious irony was after the Conference they were wondering if we would
> be returning to Chicago again in 2014.
>
> You can keep conference costs down in other ways by helping raise money
> for sponsorships.
>
> http://code4lib.org/node/487
>
> regards,
> ./fxk
>
> >
> > Cheers,
> > Brooke
> >
>
> --
> No one can make you feel inferior without your consent.
>                 -- Eleanor Roosevelt
>



-- 
Tim McGeary
[log in to unmask]
GTalk/Yahoo/Skype/Twitter: timmcgeary
484-294-7660 (cell)