To build on what Karen suggests, if your patron has multiple videos to share, then the easiest way would be to create a folder within her Google Drive account, add all the videos to that, and share the folder as a whole. This would only grant access to the folder and its contents, not to anything else in the drive.

Granular permissions like this are very robust on every drive-type product I've ever used or heard of, because it's such a common use case, so there's really no need to worry about any risk involved.

Deborah

-----Original Message-----
From: Code for Libraries <[log in to unmask]> On Behalf Of Schifferdecker, Karen
Sent: Wednesday, September 13, 2023 4:27 AM
To: [log in to unmask]
Subject: Re: [CODE4LIB] [EXTERNAL] [CODE4LIB] Google Drive - Access + Security

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Hi Charles,

I don't know if there's technically a limit on Google accounts, but I at one point had three for various purposes. They are linked to a Gmail account -- I suppose you could have as many as you wanted (just create a new Gmail account/Google account).

That being said, you only share the individual files or folders within any Google Drive account that you want someone to have access to. Your patron would not need a separate Google Drive account to prevent others from seeing items in her original Google Drive account. If she has 50 items in her Google Drive account, and she only wants to share one of those (say an mp4 video), she would simply "share" or allow access to just that one mp4 video. Doing so would not give anyone access to the other 49 files in that Drive.

I hope this helps.

Karen Schifferdecker, MSIS
Electronic Resources Librarian
Library Collections & Discovery
Western Kentucky University








On 9/12/23, 11:20 AM, "Code for Libraries on behalf of charles meyer" <[log in to unmask] <mailto:[log in to unmask]> on behalf of [log in to unmask] <mailto:[log in to unmask]>> wrote:


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My esteemed listmastes,


We're not permitted to use Google Drive as employees of the library.


For those who do use Google Drive, a patron wants to load her mp4 videos of historic import onto her Google Drive so with a link she can share those videos but not allow anyone access to the rest of her content on her Google drive.


It would seem safer to create another Google Drive account and load those
mp4 videos on that Google Drive account so no one has access to the other Google Drive account.


Does Google allow more than one Google Drive account by the same user?


If not, is there any way to "lock" out access to certain content on your one Google Drive account?


Thank you.


Charles.


Charlotte County Public Library




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